Job summary
**PREVIOUS APPLICANTS NEED NOT APPLY **
An opportunity has arisen for an organised and experienced Facilities Manager to join the team.
Reporting to the Senior Facilities Manager, you will be responsible for monitoring compliance of a wide range of hard and soft contracted facilities management services ensuring practices are in-line with Trust specification and current legislation. You will have extensive experience across the whole range of estates and facilities duties including minor capital projects.
As an applicant for this role, you are urged to demonstrate within your supporting statement a combination of evidence that reflects your competence to meet the job and person specification and provide examples of how you have and will continue to deliver estates and facilities services.
The Trust may close any advertised post before the stated closing date. We recommend that you apply as soon as possible. If you have not heard from us within 2 weeks of the advert closing date, regretfully you should assume that your application has been unsuccessful.
For further details contact:
Lee Bolton Senior Facilities Manager:lee.bolton@nhs.net.
THIS POST IS OPEN TO CANDIDATES ONLY - WE WILL NOT RESPOND TO ANY RECRUITMENT AGENCIES WHO CONTACT US DIRECTLY
Main duties of the job
- Be the main point of contact for all queries relating to operational Estates and Facilities issues relating to your sites.
- To effectively manage the day-to-day performance of the contractors providing Estates and Facilities management services. This will involve the co-ordination of services as well as expertise in maintaining uniform and safe standards across all locations, while at the same time allowing scope for local needs and conditions.
- Ensure that rigorous scheduled service monitoring, management and review arrangements are in place, and that remedial actions are identified and undertaken where necessary.
- Inspect all properties as required to ensure that soft and hard facilities services are carried out in line with contract specifications. This will involve liaising with ward staff and clients to ensure access to patient bedrooms and clinical areas.
- Actively manage asset registers, ensuring they are up to date and relevant to the post holders' sites.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
- To assist with gathering and collation of information for statutory returns including ERIC, PLACE, PAM and CQC.
- To assist and participate in the cyclical market testing of Estates and Facilities operational services. This includes review of service specifications, collating site related information, arranging and co ordinating bidder sites visits and being part of the evaluation and mobilisation panel.
- Establish and chair meetings. Take minutes and ensure action notes are updated and distributed.
- Prepare standing operational procedures (SOPS) and operational manuals to ensure relevant and up to date information is available to building stakeholders.
- To manage the small works for lifecycle replacements, compliance works, furniture and equipment replacements etc. This includes the preparation of briefs and specifications, obtaining of quotes, requesting capital funding, and supervising contractors to ensure works are completed to the required standards.
- To arrange office moves to facilitate cyclical decorations and small service moves.
- Develop and implement up to date Business continuation plans for sites allocated to the post holder.
- Co ordinating, auditing and submission of the annual ligature risk assessments and preparation of relevant action plans to ensure a safe environment for clients.
- Ensure that the facilities function is managed within agreed delegated budgets, ensuring efficient and effective systems and procedures to enable close monitoring.
- To ensure the Trusts estate and environments are maintained in a safe and secure fashion to an optimal state of repair, within agreed budget and corporate planning constraints.
Job description
Job responsibilities
- To assist with gathering and collation of information for statutory returns including ERIC, PLACE, PAM and CQC.
- To assist and participate in the cyclical market testing of Estates and Facilities operational services. This includes review of service specifications, collating site related information, arranging and co ordinating bidder sites visits and being part of the evaluation and mobilisation panel.
- Establish and chair meetings. Take minutes and ensure action notes are updated and distributed.
- Prepare standing operational procedures (SOPS) and operational manuals to ensure relevant and up to date information is available to building stakeholders.
- To manage the small works for lifecycle replacements, compliance works, furniture and equipment replacements etc. This includes the preparation of briefs and specifications, obtaining of quotes, requesting capital funding, and supervising contractors to ensure works are completed to the required standards.
- To arrange office moves to facilitate cyclical decorations and small service moves.
- Develop and implement up to date Business continuation plans for sites allocated to the post holder.
- Co ordinating, auditing and submission of the annual ligature risk assessments and preparation of relevant action plans to ensure a safe environment for clients.
- Ensure that the facilities function is managed within agreed delegated budgets, ensuring efficient and effective systems and procedures to enable close monitoring.
- To ensure the Trusts estate and environments are maintained in a safe and secure fashion to an optimal state of repair, within agreed budget and corporate planning constraints.
Person Specification
Qualifications / Experience
Essential
- Degree Level Qualification
- Contract Monitoring Experience
- Hard Facilities Management Experience
- Soft Facilities Management Experience
- Computer Literacy
Desirable
- Small Project Experience
- Healthcare Experience
- Report Writing Experience
- 10 Years Experience in relevant role
- PFI/CHP Experience
Role Specific Experience
Essential
- Verbal and Written Communication
- Budget Management Experience
- Problem Solving Ability
- Management of teams / Line Management Experience
- Hard and Soft FM Experience
- Literature Management Experience
- Performance management Experience
- Market Testing Experience
Desirable
- Knowledge of Helpdesk Systems
- Implementation and lead of Change
Person Specification
Qualifications / Experience
Essential
- Degree Level Qualification
- Contract Monitoring Experience
- Hard Facilities Management Experience
- Soft Facilities Management Experience
- Computer Literacy
Desirable
- Small Project Experience
- Healthcare Experience
- Report Writing Experience
- 10 Years Experience in relevant role
- PFI/CHP Experience
Role Specific Experience
Essential
- Verbal and Written Communication
- Budget Management Experience
- Problem Solving Ability
- Management of teams / Line Management Experience
- Hard and Soft FM Experience
- Literature Management Experience
- Performance management Experience
- Market Testing Experience
Desirable
- Knowledge of Helpdesk Systems
- Implementation and lead of Change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
