Job summary
An opportunity has arisen for a full-time experienced competent Emergency Preparedness, Resilience and Response (EPRR) Officer at Oxleas NHS Foundation Trust.This post is for 12-months fixed term.
Oxleas are passionate about the field of EPRR and committed to providing good quality advice and guidance. We are looking for someone with similar attitudes, to join us and help develop our EPRR arrangements and promote Trust awareness and compliance.
As the successful candidate, you will aid the delivery of the EPRR annual work action plan. Youwill support the Trust by reviewing and updating a number of existing plans, supporting EPRR training and exercising programmes across the Trust and get involved in the response to any potential incidents or emergencies.
A key aspect of the role will be to manage incoming communications on EPRR matters, ensuring these are communicated to the relevant Directorates and key senior leads in the Trust. You will be responsible for coordinating the gathering data and information and the submitting of Situation Reporting (SitReps), which are time critical.
You must act in collaboration with our Estates department and our Health and Safety team, and you will be an excellent and diligent communicator, able to train other multidisciplinary team members, and partner organisations where applicable, regarding emergency planning arrangements; complex response procedures; and providing assurance to our AEO and the Trust board as to EPRR compliance.
Main duties of the job
Working under the direction of the Trust Health and Safety Manager & EPLO, the post holder will be responsible for the development and delivery of emergency preparedness, resilience, and response planning within Oxleas.
The post holder will coordinate emergency plans and business continuity plans, working closely with the Heads of Service across clinical and corporate departments. This will include ensuring that effective and up to date plans are in place to comply with national, regional, and local guidance, along with ensuring the organisation meets its legal requirements as a Category 1 Responder, as described in the Civil Contingencies Act (2004).
The post holder will be a key point of contact for emergency preparedness matters within the organisation, providing advice, guidance, training, and support to the organisation and participating in system emergency planning meetings. The post holder will develop and coordinate processes for resilience testing.
The post holder will be responsible for maintaining up-to-date policies and guidelines, coordinate any required reporting/SitReps and distributing key information across the organisation.
The post holder will be responsible for ensuring full EPRR compliance as directed under the NHSE Framework 2022. Ensuring all core standards are satisfactorily complied with.
Provide expert advice and guidance to managers and staff at all levels of the organisation
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
Communication and Working Relationship Skills:
To support the EPLO in connection with the production and updating of plans and procedures defining the organisations emergency planning and response roles, ensuring all key staff are consulted in the preparation of plans and procedures.
- Work collaboratively with our partner organisations and other stakeholders and ensure plans are aligned, in order to respond to incidents.
- Act as the interface with teams to ensure that Business Continuity Plans (BCPs) are in place for all services / departments, where critical services are mitigated against service disruption through risk management.
- To assist Oxleas managers to implement local BCPs within EPRR guidelines and Oxleas NHS Foundation Trust procedures/protocols and ensure that all staff understand their responsibilities and receive appropriate training to effectively carry out their roles.
Analytical and Judgement Skills:
- Ensure reporting requirements, (including situation reports - SitReps), are responded to a timely manner.
- Ensure that all SitReps are completed with accurate data, within set deadlines according to external requirements, placed upon the Trust.
- Develop and undertake audits with key stakeholders to ensure policies, plans and training remain fit for purpose.
- Maintaining, testing, and updating NHS England London Region EPRR assurance core standards, as required.
- Supporting other EPLOs in both Provider and Commissioning Trusts, with collaborative working and sharing of information in line with requirements of Civil Contingencies Act 2004.
Planning and Organisational Skills:
- To be responsible for ensuring the integration of emergency preparedness and resilience across the organisation.
- To develop a Training Needs Analysis (TNA) for EPRR in line with NHS Guidance and Frameworks. To include appropriate EPRR training for all levels of Trust staff, and how these training programmes will be developed and facilitated.
- To develop and deliver EPRR training courses in line with the TNA to selected groups of staff.
- To be responsible for and develop internal exercises to test the robustness of emergency plans and to work with external partners participating in multiagency emergency planning exercises.
Policy and Service Development Implementation:
- Working with the EPLO to ensure the organisation is compliant with the Civil Contingencies Act (2004); Emergency Preparedness - Statutory guidance to the CCA 2004 (revised March 2012); Emergency Response and Recovery -Non statutory guidance accompanying the CCA 2004 (4th Ed July 2012); the NHS EPRR Framework (2022) and other NHSE/UKHSA/DHSC guidance.
- To ensure the development and delivery of the organisations emergency planning and resilience policies, including Pandemic Flu Plan, Incident Response Plan, Corporate Business Continuity Plan and EPRR Policy.
- To ensure Trust Framework of BCP plans is consistent with NHS England Business Continuity Management Toolkit and aligns with Oxleas Business Continuity Management System and our service delivery.
Job description
Job responsibilities
Communication and Working Relationship Skills:
To support the EPLO in connection with the production and updating of plans and procedures defining the organisations emergency planning and response roles, ensuring all key staff are consulted in the preparation of plans and procedures.
- Work collaboratively with our partner organisations and other stakeholders and ensure plans are aligned, in order to respond to incidents.
- Act as the interface with teams to ensure that Business Continuity Plans (BCPs) are in place for all services / departments, where critical services are mitigated against service disruption through risk management.
- To assist Oxleas managers to implement local BCPs within EPRR guidelines and Oxleas NHS Foundation Trust procedures/protocols and ensure that all staff understand their responsibilities and receive appropriate training to effectively carry out their roles.
Analytical and Judgement Skills:
- Ensure reporting requirements, (including situation reports - SitReps), are responded to a timely manner.
- Ensure that all SitReps are completed with accurate data, within set deadlines according to external requirements, placed upon the Trust.
- Develop and undertake audits with key stakeholders to ensure policies, plans and training remain fit for purpose.
- Maintaining, testing, and updating NHS England London Region EPRR assurance core standards, as required.
- Supporting other EPLOs in both Provider and Commissioning Trusts, with collaborative working and sharing of information in line with requirements of Civil Contingencies Act 2004.
Planning and Organisational Skills:
- To be responsible for ensuring the integration of emergency preparedness and resilience across the organisation.
- To develop a Training Needs Analysis (TNA) for EPRR in line with NHS Guidance and Frameworks. To include appropriate EPRR training for all levels of Trust staff, and how these training programmes will be developed and facilitated.
- To develop and deliver EPRR training courses in line with the TNA to selected groups of staff.
- To be responsible for and develop internal exercises to test the robustness of emergency plans and to work with external partners participating in multiagency emergency planning exercises.
Policy and Service Development Implementation:
- Working with the EPLO to ensure the organisation is compliant with the Civil Contingencies Act (2004); Emergency Preparedness - Statutory guidance to the CCA 2004 (revised March 2012); Emergency Response and Recovery -Non statutory guidance accompanying the CCA 2004 (4th Ed July 2012); the NHS EPRR Framework (2022) and other NHSE/UKHSA/DHSC guidance.
- To ensure the development and delivery of the organisations emergency planning and resilience policies, including Pandemic Flu Plan, Incident Response Plan, Corporate Business Continuity Plan and EPRR Policy.
- To ensure Trust Framework of BCP plans is consistent with NHS England Business Continuity Management Toolkit and aligns with Oxleas Business Continuity Management System and our service delivery.
Person Specification
Qualifications
Essential
- Essential - Achieved Grade/ Years Experience
- Essential - EPRR Qualifications
Desirable
- Desirable - Additional Qualifications
Experience
Essential
- Essential - Experience in EPRR Environment
- Essential - NHS Experience in EPRR or large organisation
- Essential - Experience in dealing with external Organisations
Desirable
- Desirable - Experience in Situation Reporting
- Desirable - Experience in Business Continuity Planning
- Desirable - Experience in Policy Writing
Skills
Essential
- Essential - Information technology skills, Microsoft Office packages
- Essential - Communication skills,
Desirable
- Desirable - Influencing Skills/Negotiating Ability
- Desirable - Report Writing
- Desirable - Prioritising Workload
Knowledge
Essential
- Essential - Legislative Knowledge (CCA, HASAWA etc.)
- Essential - Knowledge of EPRR Guidance in NHS (2022 NHS Assurance Framework etc.)
Desirable
- Desirable - Multi Discipline Knowledge
- Desirable - Delivery of EPRR Training
Environment
Essential
- Essential - Leadership/Managerial/Organisational Skills
Desirable
- Desirable - Evidence of Incident Management
Additional
Essential
- Essential - Cross Site Experience
- Essential - Good Knowledge of English Language
Desirable
- Desirable - Ability to Remain Calm in Difficult Circumstances, Making Judgements Involving Highly Complex Situations
- Desirable - Analytical Skills
Other Requirements
Essential
- Essential - Valid and Current Driving License
- Essential - Access to Road Worthy, Taxed and Insured Vehicle
Person Specification
Qualifications
Essential
- Essential - Achieved Grade/ Years Experience
- Essential - EPRR Qualifications
Desirable
- Desirable - Additional Qualifications
Experience
Essential
- Essential - Experience in EPRR Environment
- Essential - NHS Experience in EPRR or large organisation
- Essential - Experience in dealing with external Organisations
Desirable
- Desirable - Experience in Situation Reporting
- Desirable - Experience in Business Continuity Planning
- Desirable - Experience in Policy Writing
Skills
Essential
- Essential - Information technology skills, Microsoft Office packages
- Essential - Communication skills,
Desirable
- Desirable - Influencing Skills/Negotiating Ability
- Desirable - Report Writing
- Desirable - Prioritising Workload
Knowledge
Essential
- Essential - Legislative Knowledge (CCA, HASAWA etc.)
- Essential - Knowledge of EPRR Guidance in NHS (2022 NHS Assurance Framework etc.)
Desirable
- Desirable - Multi Discipline Knowledge
- Desirable - Delivery of EPRR Training
Environment
Essential
- Essential - Leadership/Managerial/Organisational Skills
Desirable
- Desirable - Evidence of Incident Management
Additional
Essential
- Essential - Cross Site Experience
- Essential - Good Knowledge of English Language
Desirable
- Desirable - Ability to Remain Calm in Difficult Circumstances, Making Judgements Involving Highly Complex Situations
- Desirable - Analytical Skills
Other Requirements
Essential
- Essential - Valid and Current Driving License
- Essential - Access to Road Worthy, Taxed and Insured Vehicle
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
