Job summary
The post holder will be responsible for the supervision of designated staff within the MMH Team and/or off-site Health Records Library at Stirling Park.
Post holder will supervise the provision of health records within the guidelines of policies and Administrative Guidance Notes.
To work with the Health Records operations manager to ensure the effective and efficient running of the library, including the out of hour's service, ensuring full cover at all times.
To ensure the effective and efficient running of the transit area, provision of the referral letters for clinics and scanning bureau.
To supervise the work of own team of staff, conduct training of junior staff, assist with induction of new staff, reporting any performance or attendance issues to the Health Records operations manager
To deputise for the Health Records operations manager during times of absence.
Main duties of the job
Key Responsibilities:
The Health Records service is an essential element of patient care and is part of the Perioperative & Critical Care Directorate.
The Department runs within the guidelines of local policies and procedures and the Records Management: NHS Code of Practice.
The Health Records Department provides the following services, which all supervisors must support:-
Safe and accountable storage of patients' health records in our off site facility at Stirling Park
Timely delivery of notes to live Outpatient Clinics
Coordination of missing notes to deliver to various services throughout the Trust
Delivery of notes of off-site facilities which are directly affiliated with Medway Maritime NHS Trust ( e.g. Fleet, Maidstone)
About us
Our Trust is a great choice for people who want to develop their career in an ambitious environment. Our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment
Job description
Job responsibilities
To supervise the staff within the Health Records Library and MMH
To compile staff rosters to ensure all shifts are adequately covered, working in conjunction with the Health Records Team Leader.
To conduct return to work interviews and appraisals for staff within the team and escalate to the Team leader if any further actions are required.
To ensure that departmental staff have received full training in the use of trust IT systems as appropriate to their role.
To ensure the library is managed correctly through the weeding (culling) & scanning and the correct destruction processes.
To ensure and conduct reviews and ensure staff are trained in the maintenance of case note folders and the filing system.
Ensure that staff manage and use the tracking system correctly.
To supervise the provision of health records for all patient activity, audits and other requests according to policies and procedures,.
To ensure all work is completed within agreed deadlines.
To report any problems to the Health Records Operartions manager
Job description
Job responsibilities
To supervise the staff within the Health Records Library and MMH
To compile staff rosters to ensure all shifts are adequately covered, working in conjunction with the Health Records Team Leader.
To conduct return to work interviews and appraisals for staff within the team and escalate to the Team leader if any further actions are required.
To ensure that departmental staff have received full training in the use of trust IT systems as appropriate to their role.
To ensure the library is managed correctly through the weeding (culling) & scanning and the correct destruction processes.
To ensure and conduct reviews and ensure staff are trained in the maintenance of case note folders and the filing system.
Ensure that staff manage and use the tracking system correctly.
To supervise the provision of health records for all patient activity, audits and other requests according to policies and procedures,.
To ensure all work is completed within agreed deadlines.
To report any problems to the Health Records Operartions manager
Person Specification
STORE/WAREHOUSE WORK
Essential
Desirable
- previous experience in stores/warehouse role and in a supervisory position.
Person Specification
STORE/WAREHOUSE WORK
Essential
Desirable
- previous experience in stores/warehouse role and in a supervisory position.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
