Job summary
Medical Rota Coordinator
Division: HR & OD
Salary: £27,485 - £30,162 per annum
Interview Date: 1st October 2025 (face to face)
Are you highly organised, detail-oriented, and ready to play a vital role in supporting frontline healthcare services? We're looking for a Medical Rota Coordinator to join our dedicated team at Medway NHS Foundation Trust.
Main duties of the job
As part of the Medical Rota Office, you'll ensure the smooth running of medical staff rotas across the Trust. This is a dynamic role where no two days are the same -- from preparing and updating rotas, coordinating cover for absences, and managing temporary staffing requirements, to liaising with clinical teams and external agencies.
You'll be a key point of contact, providing helpdesk support for rota and staffing queries, and ensuring our electronic eRostering system is accurate and up to date. By working closely with operational and clinical colleagues, you'll help ensure patient services are always safely staffed
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
About us
Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B - Bold
E - Every person counts
S - Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Job description
Job responsibilities
What Youll Do
- Prepare and publish weekly medical rotas, ensuring clinical sessions are covered.
- Identify and manage gaps in staffing, arranging cover for planned and unplanned absences.
- Ensure on call services are covered at all times.
- Liaise with operational service teams to resolve and escalate issues impacting rotas.
- Coordinate locum and temporary staffing, ensuring the right cover is in place.
- Maintain records of annual leave, study leave, and staff absences.
- Provide support to medical staff regarding rota queries and study leave entitlement.
- Contribute to improving rota management policies and processes.
Job description
Job responsibilities
What Youll Do
- Prepare and publish weekly medical rotas, ensuring clinical sessions are covered.
- Identify and manage gaps in staffing, arranging cover for planned and unplanned absences.
- Ensure on call services are covered at all times.
- Liaise with operational service teams to resolve and escalate issues impacting rotas.
- Coordinate locum and temporary staffing, ensuring the right cover is in place.
- Maintain records of annual leave, study leave, and staff absences.
- Provide support to medical staff regarding rota queries and study leave entitlement.
- Contribute to improving rota management policies and processes.
Person Specification
Qualifications
Essential
- NVQ level 4 or equivalent level of working experience
Knowledge
Essential
- Good working knowledge and experience of mainstream word processing, spreadsheet and email software, preferably MS Office.
- Good knowledge and understanding of the functionality and operation of hospital patient information systems or similar
Experience
Essential
- Substantial secretarial/ administration experience, preferably in a health service environment.
- Understanding and use of working with medical terminology
- Excellent computer literacy, ability to use Word ,Excel and Google sheets
- Experience of using PAS and Galaxy or equivalent
- Experience of medical rostering
Skills
Essential
- Excellent written and oral communication skills
- Ability to project a professional manner and approach
- Ability to work on own initiative, to work within a team and to work to deadlines and within available resources
- High level of work organisation, self-motivation, drive for performance and improvement, reliable and flexible in approach and attitude
- Ability to investigate and analyse data
Person Specification
Qualifications
Essential
- NVQ level 4 or equivalent level of working experience
Knowledge
Essential
- Good working knowledge and experience of mainstream word processing, spreadsheet and email software, preferably MS Office.
- Good knowledge and understanding of the functionality and operation of hospital patient information systems or similar
Experience
Essential
- Substantial secretarial/ administration experience, preferably in a health service environment.
- Understanding and use of working with medical terminology
- Excellent computer literacy, ability to use Word ,Excel and Google sheets
- Experience of using PAS and Galaxy or equivalent
- Experience of medical rostering
Skills
Essential
- Excellent written and oral communication skills
- Ability to project a professional manner and approach
- Ability to work on own initiative, to work within a team and to work to deadlines and within available resources
- High level of work organisation, self-motivation, drive for performance and improvement, reliable and flexible in approach and attitude
- Ability to investigate and analyse data
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
