Job summary
Bank Medical Records Clerk
Division: Temporary Staffing
Band: 2
Pay Rate: £13.85 - £22.16 per hour depending on shift
Interview Date: Week Commencing 8th September 2025
***WEEKEND DUTIES REQUIRED***
We are recruiting for a Bank Medical Records Clerk who shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
In return for your hard work and dedication, The Temporary Resourcing Service offers the following benefits:
- Free mandatory training
- Cost of DBS and uniform is covered by the Trust
- Priority shift booking over agency staff
- Support for revalidation
- Enrolment into excellent NHS Pension scheme
- Opportunities to work in specialist areas and develop key skills and experience
- Short-term, medium-term long-term "lines of work" available in a variety of areas (guaranteed shifts)
- Weekly payroll
- Online shift booking, allowing for shifts to be booked via smart phones and no need for paper timesheets
- Dedicated team to ensure you are supported
Main duties of the job
To receive and despatch health records from the Health Records Libraries and Transit areas to collect, despatch or distribute patient case notes to deliver to areas at Medway NHS Trust and off-site locations.
To deal with queries relating to the availability of the patient case notes for outpatients and admissions 48 hours prior to the appointment date.
In conjunction with colleagues in both Health Records Library and the Patient Service Centre coordinate searches for missing notes with the aim of finding and delivering these to the correct location as soon as they are found.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
About us
Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B - Bold
E - Every person counts
S - Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Job description
Job responsibilities
To be responsible for maintaining the Health Records Library and transit area in good order by moving notes or tidying case note shelving under instruction from the relevant Team Leader or Manager.
To be responsible for pulling case notes for clinic, admissions and audit and request lists and following requests by telephone, tracking records to the appropriate location and completing the appropriate log sheets.
To be the first point of contact for missing notes, tracked to the Health Records Library, on the day or the day prior to a patients attendance, escalating any problems immediately to the Library Supervisor / Team Leader.
Job description
Job responsibilities
To be responsible for maintaining the Health Records Library and transit area in good order by moving notes or tidying case note shelving under instruction from the relevant Team Leader or Manager.
To be responsible for pulling case notes for clinic, admissions and audit and request lists and following requests by telephone, tracking records to the appropriate location and completing the appropriate log sheets.
To be the first point of contact for missing notes, tracked to the Health Records Library, on the day or the day prior to a patients attendance, escalating any problems immediately to the Library Supervisor / Team Leader.
Person Specification
Qualifications
Essential
- Good General Education to O' Level or equivalent
Knowledge
Essential
- Must understand and comply with Data Protection Act and maintain confidentiality at all times
- Must be interested in providing a quality service to support good patient care and experience
Experience
Essential
- Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover
- Admin / office experience . Must be interested in providing a quality service to support excellent patient care and experience
Skills
Essential
- Good communication skills - written and verbal
- Customer care skills
- Computer literate, in particular use of MS windows and Outlook
- Excellent interpersonal skills
- Ability to work on own initiative and to work within a team
- Good working knowledge of Oasis system
- Strong sense of commitment to openness, honesty and integrity in undertaking the role
Person Specification
Qualifications
Essential
- Good General Education to O' Level or equivalent
Knowledge
Essential
- Must understand and comply with Data Protection Act and maintain confidentiality at all times
- Must be interested in providing a quality service to support good patient care and experience
Experience
Essential
- Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover
- Admin / office experience . Must be interested in providing a quality service to support excellent patient care and experience
Skills
Essential
- Good communication skills - written and verbal
- Customer care skills
- Computer literate, in particular use of MS windows and Outlook
- Excellent interpersonal skills
- Ability to work on own initiative and to work within a team
- Good working knowledge of Oasis system
- Strong sense of commitment to openness, honesty and integrity in undertaking the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
