Team Administrator

Job summary

Your role will be to provide a comprehensive, efficient and effective secretarial support to the clinical team, as well as a high quality and responsive liaison service to other managers, agencies and professionals within or associated.

Main duties of the job

Manage the diary of the Service Manager to ensure the most effective use of their time.

Setting up and maintaining the office systems that allow accurate retrieval of information for the team.

Source and download papers for meetings, as required.

To ensure that adequate arrangements are made, and facilities are provided to enable the smooth functioning of meetings, e.g. book venues, refreshments, hotel bookings, attendance etc.

To attend and organise meetings as required.

Type correspondence such as assessment outcomes/GP letters/ forms, agendas, minutes, reports etc. some of which may be of a confidential and sensitive nature, from paper draft and audio tapes.

Distribute information within the Primary Mental Health Care Teams as necessary.

Receive and direct telephone calls and respond to enquiries for information from professionals and members of the public and to exercise discretion whilst dealing with matters of a confidential nature.

Liaise with colleagues from LPFT and with other agencies to deal effectively and efficiently with enquiries

Set up and maintain accurate filing and office systems.

Manage incoming and outgoing mail for the Service Manager/Team Coordinator, expediting and collating outstanding urgent correspondence as required.

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!

We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.