Team Secretary

Job summary

Lincolnshire Partnership NHS Foundation Trust provides specialist mental health; learning disability services for more than 730,000 people in Lincolnshire. Lincolnshire Partnership NHS Trust is well on the road to fully embracing the Transforming Care Agenda.

We are looking for a motivated person to join our team. You must be organised and experienced in working in a busy office environment. You will also need to have good communication and telephone skills and the willingness to develop.

You must be able to work a regular shift pattern of 9am - 5pm Monday and Friday and this will be office based. There may be occasions where holiday cover is needed within the team.

Please contact Calli Thomas on 01522 309128 or maxine.simpson1@nhs.net

Main duties of the job

• To provide a full and efficient secretarial service to the LD West hub Team including dealing with incoming mail, the provision of minute taking, preparation and distribution service and maintaining details of the team's whereabouts.
• To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information where required.
• To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same.
• To manage own workload, seeking advice when required, performing routine office procedures including typing of reports, letters and other documents from electronic dictation, opening and distributing correspondence, dealing with outgoing post, photocopying and filing and in accordance with current trust procedures.
• To have a thorough working knowledge of electronic systems including MS Office apps, Clinical systems and Datix and to update these systems in a timely and accurate manner where required, although training will be given if unfamiliar.
• To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies.
• Any other office based tasks subject to service demand.

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!

We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.