Job summary
The Estates Shared Service; Lincolnshire Partnership NHS Foundation Trust (LPFT) and Lincolnshire Community Health Services NHS Trust (LCHS) is looking to recruit a Compliance and Information Officer.
The post holder will provide support to the Health & Safety Team; serving the needs of LPFT, LCHS, and other partnerships. The Compliance and Information Officers is a vital member of our team; and will work closely with senior colleagues, Exec leads and ICS colleagues contributing to the overall delivery of statutory compliance, Trust policy, and Best Value engineering methods/practices.
The Compliance and Information Officer will support the Health & Safety Manager to ensure that the Trust fulfils its compliance obligations and duties; ensuring that the delivery of a comprehensive range of high-quality Healthcare services are provided by staff who are suitably-qualified, trained, and fully supported. The services will be delivered in line with all relevant legislation, regulation and guidance appertaining to the field of work.
The successful candidate will be a self-motivated individual with good communication skills and possess the ability to work on their own initiative. Whilst desirable it is not essential that applicants have experience in working in a Healthcare environment.
If you feel that you have the right skills and you are keen to develop then we look forward to hearing from you.
For further details contact Kirsty Johnson on 07583082307 or kirsty.johnson15@nhs.net.
Main duties of the job
Be responsible for supporting current compliance procedures and systems: systematically recognise reports, analyses, evaluation, governance, H&S risks throughout the Directorate and develop close working relationships with Governance and Audit Departments and other external agencies and stakeholders.
Provide timely, advice to Estates and Facilities colleagues on all issues relevant to statutory and mandatory compliance, governance, and H&S ensuring suitable policies and procedures are developed and ensure there are effective processes in place to meet all levels and areas of compliance e.g. LOLER, PUWER, HTMs, HBNs and associated Regulations/ACOPs.
Operate and interrogate FM software systems and Building Management Systems (BMS) that control site services, where applicable to diagnosing/verifying compliance
Co-ordinate with HTM appointed persons; receiving results, identifying remedial works, and reporting outcome to Estates stakeholders.
Co-ordinate inspection activities, and maintain contact with third party inspectors and contractors.
Support a range of services within the post holders portfolio which contributes strongly to the overall provision of healthcare and the ability of others to achieve their objectives, and features highly in the key performance indicators, balance scorecards and assessment of the Trusts performance e.g PAM, ERIC, PLACE, Cleanliness, Food, HCAI, Health and Safety, CIP's, STP's etc
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.
Job description
Job responsibilities
Responsible for supporting the current compliance procedures and systems: systematically recognises reports, analyses, evaluation, governance, H&S risks throughout the Directorate and develops close working relationships with Governance and Audit Departments and other external agencies.
To provide timely, advice to Estates and Facilities staff on all issues relevant to statutory and mandatory compliance, governance, and H&S ensuring suitable policies and procedures are developed and ensure there are effective processes in place to meet all levels and areas of compliance e.g. H&S at Work Act 1974, HTMs, HBNs and associated Regulations.
Co-ordinate with other departments, outside contractors, auditors and inspectors to include the planning of inspections, receipt of findings and acting upon recommendations contained therein.
Be familiar with all relevant legislation and guidance relating to operation and maintenance of healthcare premises.
Operate and interrogate FM software systems and Building Management Systems (BMS) that control site services, where applicable to diagnosing/verifying compliance.
Co-ordinate with HTM appointed persons; receiving results, identifying remedial works, and reporting outcome to Estates stakeholders.
Co-ordinate inspection activities, and maintain contact with third party inspectors and contractors.
Support a range of services within the post holders portfolio which contributes strongly to the overall provision of healthcare and the ability of others to achieve their objectives, and features highly in the key performance indicators, balance scorecards and assessment of the Trusts performance e.g PAM, ERIC, PLACE, Cleanliness, Food, HCAI, Health and Safety, CIPs, STPs etc.
Ensure Directorate data systems are kept up to date and effective for their purpose, ensuring good data management and storage systems are in place throughout the Directorate of Estates and Facilities.
To provide support information to assist with plant replacement programmes, update asset lists, maintain and revise records for relevant Estates and Facilities training.
Job description
Job responsibilities
Responsible for supporting the current compliance procedures and systems: systematically recognises reports, analyses, evaluation, governance, H&S risks throughout the Directorate and develops close working relationships with Governance and Audit Departments and other external agencies.
To provide timely, advice to Estates and Facilities staff on all issues relevant to statutory and mandatory compliance, governance, and H&S ensuring suitable policies and procedures are developed and ensure there are effective processes in place to meet all levels and areas of compliance e.g. H&S at Work Act 1974, HTMs, HBNs and associated Regulations.
Co-ordinate with other departments, outside contractors, auditors and inspectors to include the planning of inspections, receipt of findings and acting upon recommendations contained therein.
Be familiar with all relevant legislation and guidance relating to operation and maintenance of healthcare premises.
Operate and interrogate FM software systems and Building Management Systems (BMS) that control site services, where applicable to diagnosing/verifying compliance.
Co-ordinate with HTM appointed persons; receiving results, identifying remedial works, and reporting outcome to Estates stakeholders.
Co-ordinate inspection activities, and maintain contact with third party inspectors and contractors.
Support a range of services within the post holders portfolio which contributes strongly to the overall provision of healthcare and the ability of others to achieve their objectives, and features highly in the key performance indicators, balance scorecards and assessment of the Trusts performance e.g PAM, ERIC, PLACE, Cleanliness, Food, HCAI, Health and Safety, CIPs, STPs etc.
Ensure Directorate data systems are kept up to date and effective for their purpose, ensuring good data management and storage systems are in place throughout the Directorate of Estates and Facilities.
To provide support information to assist with plant replacement programmes, update asset lists, maintain and revise records for relevant Estates and Facilities training.
Person Specification
Qualifications
Essential
- HNC/HND Level 4, or equivalent in relevant Electrical, Mechanical and/or Building Services disciplines.
Desirable
- Relevant Competent Persons (CP) or Authorised Persons (AP) training
Experience
Essential
- Previous experience in NHS Estates and Facilities operations
- Previous experience working with Estates compliance (Hard and Soft FM); Statutory and Non-Statutory documentation.
- Understanding of best practice methods and procedures for reporting, monitoring, and reviewing compliance literature.
Desirable
- Previous engineering experience in Building Services
Skills
Essential
- Competent in use of spread sheets and computer software reporting systems
- Able to work under pressure and to deadlines
- Flexible approach
- Effective communication both written and verbal.
- Customer focused
Desirable
- Working knowledge of HTMs, HBNs, Pressure Systems, HVAC systems, Water Systems, Fire systems, H.V Systems, L.V Systems, LOLER, PUWER; to include all associated ACOPs
Special requirements
Essential
- The ability to travel independently throughout the county without the need of public transport
Person Specification
Qualifications
Essential
- HNC/HND Level 4, or equivalent in relevant Electrical, Mechanical and/or Building Services disciplines.
Desirable
- Relevant Competent Persons (CP) or Authorised Persons (AP) training
Experience
Essential
- Previous experience in NHS Estates and Facilities operations
- Previous experience working with Estates compliance (Hard and Soft FM); Statutory and Non-Statutory documentation.
- Understanding of best practice methods and procedures for reporting, monitoring, and reviewing compliance literature.
Desirable
- Previous engineering experience in Building Services
Skills
Essential
- Competent in use of spread sheets and computer software reporting systems
- Able to work under pressure and to deadlines
- Flexible approach
- Effective communication both written and verbal.
- Customer focused
Desirable
- Working knowledge of HTMs, HBNs, Pressure Systems, HVAC systems, Water Systems, Fire systems, H.V Systems, L.V Systems, LOLER, PUWER; to include all associated ACOPs
Special requirements
Essential
- The ability to travel independently throughout the county without the need of public transport
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
