Job summary
An exciting opportunity has arisen for an enthusiastic, self-motivated individual to join our established and dedicated Estates Shared Service Team.
This vacancy is for a fixed term of 12 months.
In this role you will contribute to ensuring that Lincolnshire delivers a high-quality service that meets the needs of all our patients and families in line with Trust strategies. The Estates Shared Service; Lincolnshire Partnership NHS Foundation Trust (LPFT) and Lincolnshire Community Health Services NHS Trust (LCHS) are looking to recruit a suitably-qualified and experienced Estates Officer to support the Property Management team; to help obtain, monitor, and manage Estates Property issues; to ensure a high-quality and compliant portfolio across the Estate.
This is an excellent opportunity to deliver positive improvements to the Healthcare Estate and improve the environment for patients, staff and visitors. The successful candidate will have good communication skills and possess the ability to work on their own initiative.
Whilst desirable, it is not essential that applicants have experience in working in a Healthcare environment. If you feel that you have the right skills and you are keen to develop, then we look forward to hearing from you.
For further details contact Julia Norsworthy on 0787965719 - julia.norsworthy@nhs.net
Main duties of the job
The Estates Officer will provide expert advice, support and assurance on all matters of Estates (Property) through a Shared Estates Service, serving the needs of Lincolnshire Partnership NHS Foundation Trust (LPFT), Lincolnshire Community Health Services NHS Trust (LCHS) and partner organisations, ensuring that the needs and expectations of all stakeholders are met.
The role will provide support to the Head of Estates (Property) and the wider Estates and Facilities team of a Shared Estates Service. The services will be delivered in line with all relevant legislation, regulation, and guidance appertaining to the field of work.
The role will work closely with Estates colleagues and client teams across the Trusts and its partner organisations contributing to the overall management of Estates (Property) projects, Policies/Procedures, and Estates (Property) improvement initiatives.
The post holder will be responsible for ensuring staff, patients and visitors are able to deliver/receive the required level of care in a safe and appropriate Healthcare environment.
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.
Job description
Job responsibilities
To provide support to the Head of Estates (Property); in the efforts of Estates (Property) monitoring, management and improvements.
To provide professional Estates (Property) support; serving the needs of Lincolnshire Partnership NHS Foundation Trust (LPFT), Lincolnshire Community Health Services NHS Trust (LCHS) and partner organisations, ensuring compliance with current statutory requirements, codes of practice and Trust policies and procedures.
Identify the Trusts status in regard to compliance with current legislation and guidance, escalate non-conformities, and put in place/recommend corrective actions and forecast resources required.
Support the Estates (Property) team; ensuring meetings are regular and documented.
Liaise with Trust staff and others when conducting Estates (Property) audits and assessments, compile standardised professional management reports as necessary; to provide support and guidance on compliance with Estates (Property) legislation and best practice measures.
To investigate and respond to complaints both formal and informal in accordance with the Trusts and partner organisation complaints procedure.
Monitor the maintenance of Estates (Property) records and the development of local Estates (Property) manuals for Trust and partner organisation premises.
Provide specialist advice and guidance to the Estates and Facilities Directorate for initial design input in the preparation of Capital Projects to deliver effective facilities, which maximise safety and minimise revenue costs and risk.
Develop and maintain effective partnerships with other directorates, services, organisations regarding Estates (Property) issues; working with all levels of staff and partners, across all sites and community premises, to ensure an ongoing awareness of fire procedures and policies, primarily through organised fire lectures and regular consultation.
Daily contact with operational managers and partners with regard to site issues; maintenance concerns, road closures, building works etc.
Develop and implement a clear Trust Estates (Property) strategy, ensuring an effective programme of; training, inspections, risk assessments and maintenance programmes are developed and delivered to meet statutory requirements, minimise risk and resolve all Estates (Property) issues to provide a safe environment for patients, staff and visitors.
Negotiate any changes necessary in support of the agreed Estates (Property) Policies.
To contribute to appropriate estate condition surveys to inform and enable the Trusts to plan changes to its estates as required.
Job description
Job responsibilities
To provide support to the Head of Estates (Property); in the efforts of Estates (Property) monitoring, management and improvements.
To provide professional Estates (Property) support; serving the needs of Lincolnshire Partnership NHS Foundation Trust (LPFT), Lincolnshire Community Health Services NHS Trust (LCHS) and partner organisations, ensuring compliance with current statutory requirements, codes of practice and Trust policies and procedures.
Identify the Trusts status in regard to compliance with current legislation and guidance, escalate non-conformities, and put in place/recommend corrective actions and forecast resources required.
Support the Estates (Property) team; ensuring meetings are regular and documented.
Liaise with Trust staff and others when conducting Estates (Property) audits and assessments, compile standardised professional management reports as necessary; to provide support and guidance on compliance with Estates (Property) legislation and best practice measures.
To investigate and respond to complaints both formal and informal in accordance with the Trusts and partner organisation complaints procedure.
Monitor the maintenance of Estates (Property) records and the development of local Estates (Property) manuals for Trust and partner organisation premises.
Provide specialist advice and guidance to the Estates and Facilities Directorate for initial design input in the preparation of Capital Projects to deliver effective facilities, which maximise safety and minimise revenue costs and risk.
Develop and maintain effective partnerships with other directorates, services, organisations regarding Estates (Property) issues; working with all levels of staff and partners, across all sites and community premises, to ensure an ongoing awareness of fire procedures and policies, primarily through organised fire lectures and regular consultation.
Daily contact with operational managers and partners with regard to site issues; maintenance concerns, road closures, building works etc.
Develop and implement a clear Trust Estates (Property) strategy, ensuring an effective programme of; training, inspections, risk assessments and maintenance programmes are developed and delivered to meet statutory requirements, minimise risk and resolve all Estates (Property) issues to provide a safe environment for patients, staff and visitors.
Negotiate any changes necessary in support of the agreed Estates (Property) Policies.
To contribute to appropriate estate condition surveys to inform and enable the Trusts to plan changes to its estates as required.
Person Specification
Qualifications
Essential
- Degree level, or equivalent professional qualification relating to Estates (Property) and/or experience in Built Environment/Trade qualification.
- Understanding of Health and safety legislation and its application to a healthcare environment.
Desirable
- Evidence of continuing professional development
- Corporate membership of a Professional Organisation
Experience
Essential
- Previous experience in Estates and Facilities operations.
- Previous experience working with Estates compliance (Hard and Soft FM); Statutory and Non-Statutory documentation
- Understanding of best practice methods and procedures for reporting, monitoring, and reviewing compliance literature.
Desirable
- Experience in combining practical operational Estates (Property); and experience in enforcement and risk assessment.
- Thorough knowledge of the application of current Estates (Property) legislation to a range of premises.
- Experience in Healthcare specific Estates (Property).
- Experience of healthcare engineering or estate management, or equivalent.
- Experience of preparing and delivering training courses
- Ability to create / modify computer aided design (CAD) drawings.
- Experience of managing staff.
- Experience of working in Estates (Property) within the Healthcare Sector.
Skills
Essential
- High levels of probity, diplomacy and confidentiality.
- Responsive and customer focused.
- Ability to interpret and check computer aided design (CAD) drawings.
Desirable
- In depth knowledge and understanding of DoH technical guidance, statutory instruments and industry best practice in regard to healthcare estates services.
- Excellent project management skills including an ability to lead on projects which may be uncertain and subject to constant change.
Special Requirements
Essential
- Able to travel extensively and efficiently across and outside of the county
Person Specification
Qualifications
Essential
- Degree level, or equivalent professional qualification relating to Estates (Property) and/or experience in Built Environment/Trade qualification.
- Understanding of Health and safety legislation and its application to a healthcare environment.
Desirable
- Evidence of continuing professional development
- Corporate membership of a Professional Organisation
Experience
Essential
- Previous experience in Estates and Facilities operations.
- Previous experience working with Estates compliance (Hard and Soft FM); Statutory and Non-Statutory documentation
- Understanding of best practice methods and procedures for reporting, monitoring, and reviewing compliance literature.
Desirable
- Experience in combining practical operational Estates (Property); and experience in enforcement and risk assessment.
- Thorough knowledge of the application of current Estates (Property) legislation to a range of premises.
- Experience in Healthcare specific Estates (Property).
- Experience of healthcare engineering or estate management, or equivalent.
- Experience of preparing and delivering training courses
- Ability to create / modify computer aided design (CAD) drawings.
- Experience of managing staff.
- Experience of working in Estates (Property) within the Healthcare Sector.
Skills
Essential
- High levels of probity, diplomacy and confidentiality.
- Responsive and customer focused.
- Ability to interpret and check computer aided design (CAD) drawings.
Desirable
- In depth knowledge and understanding of DoH technical guidance, statutory instruments and industry best practice in regard to healthcare estates services.
- Excellent project management skills including an ability to lead on projects which may be uncertain and subject to constant change.
Special Requirements
Essential
- Able to travel extensively and efficiently across and outside of the county
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
