Job summary
A vacancy has become available within the Health Roster Team team This is a permanent contract of 37.5 hours a week The Core business hours are 8.30-16.30 Monday To Friday . This role is based at The Point Unit 9 Sleaford NG34 8GG with opportunities for home working.
Although HealthRoster knowledge is beneficial, full training will be given.
Main duties of the job
To maintain new starters to the eRostering system
Actioning and updating all Recruitment changes on the Rostering system
To provide Employee online advice and guidance where required.
Supporting end users with login difficulties Support end users with basic system functionality Sup Accurately update annual leave entitlements on Healthroster
Adding roster bars from templates on a monthly basis
Input of data onto Healthroster relating to staff and positions including amendments, variations and terminations to terms and conditions of service
To act as a point of contact for enquiries related to Rostering
Follow internal processes as directed by the Manager
Manage departmental communications in a diplomatic and helpful manner as the first point of contact
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!
We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.
This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Job description
Job responsibilities
Act as a system administrator providing advice on system configuration, set up and data gathering and input necessary to use the system
To support the implementation processes by collating manual roster information from wards/departments and then input this into an electronic system.
Administer the system and provide support for user queries
To provide general clerical support as required to enable the office to function effectively, using Microsoft Office software e.g. Word, Excel and PowerPoint
Populate the system
Assist in providing system training to all users throughout the Trust
Support the Band 4 administrator
To provide advice and support to ward/nurse managers and other roster creators as required.
To focus and guide roster users to implement the Healthroster policy
Assist the Band 4 administrator in reporting to Ward Managers, Team Leaders instances of all roster inefficiencies and to provide supporting evidence
Be aware of and follow Trust policies and procedures, in particular confidentiality, general security and information governance
To be able to exercise discretion whilst dealing with matters of a confidential nature, ensuring that confidential information is secured at all times
To be able to illustrate excellent communication skills with colleagues, managers and outside agencies in a pleasant and courteous manner at all times.
To deal with queries from members of staff within the organisation in a timely and efficient manner
To participate in training events as appropriate to the role
To support in the collection of information from ward areas and then use this to set up rosters using Healthroster
To assist in the collection of data in order to provide monthly efficiency reports
Recognise the need for flexibility and the willingness to take on other duties as and when required, that are commensurate with the grade and responsibilities of the post
Job description
Job responsibilities
Act as a system administrator providing advice on system configuration, set up and data gathering and input necessary to use the system
To support the implementation processes by collating manual roster information from wards/departments and then input this into an electronic system.
Administer the system and provide support for user queries
To provide general clerical support as required to enable the office to function effectively, using Microsoft Office software e.g. Word, Excel and PowerPoint
Populate the system
Assist in providing system training to all users throughout the Trust
Support the Band 4 administrator
To provide advice and support to ward/nurse managers and other roster creators as required.
To focus and guide roster users to implement the Healthroster policy
Assist the Band 4 administrator in reporting to Ward Managers, Team Leaders instances of all roster inefficiencies and to provide supporting evidence
Be aware of and follow Trust policies and procedures, in particular confidentiality, general security and information governance
To be able to exercise discretion whilst dealing with matters of a confidential nature, ensuring that confidential information is secured at all times
To be able to illustrate excellent communication skills with colleagues, managers and outside agencies in a pleasant and courteous manner at all times.
To deal with queries from members of staff within the organisation in a timely and efficient manner
To participate in training events as appropriate to the role
To support in the collection of information from ward areas and then use this to set up rosters using Healthroster
To assist in the collection of data in order to provide monthly efficiency reports
Recognise the need for flexibility and the willingness to take on other duties as and when required, that are commensurate with the grade and responsibilities of the post
Person Specification
Qualifications
Essential
- Qualifications in Maths and English are essential
Experience
Essential
- oKnowledge and experience of using the HealthRoster system. Good knowledge of Microsoft Office suite, working in an office environment.
Skills
Essential
- Customer focused, responsive and be able to communicate effectively. Ability to work to tight deadlines.
- Must be able to work effectively in a team environment.
- Effective Organisational skills.
- Flexible & adaptable
Special Requirements
Essential
- Ability to travel independently throughout the county without the use of public transport
Person Specification
Qualifications
Essential
- Qualifications in Maths and English are essential
Experience
Essential
- oKnowledge and experience of using the HealthRoster system. Good knowledge of Microsoft Office suite, working in an office environment.
Skills
Essential
- Customer focused, responsive and be able to communicate effectively. Ability to work to tight deadlines.
- Must be able to work effectively in a team environment.
- Effective Organisational skills.
- Flexible & adaptable
Special Requirements
Essential
- Ability to travel independently throughout the county without the use of public transport
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
