Job summary
Previous applicants need not apply.
PLEASE NOTE, THIS POST WOULDN'T BE ELIGIBLE FOR VISA SPONSORSHIP WITHOUT EVIDENCE OF TWO YEARS NHS EXPERIENCE SO PLEASE CONSIDER THIS WHEN APPLYING,
We are seeking a proactive and detail-focusedInformation Governance Officer to join our Information Governance (IG) team at Moorfields. This is an exciting opportunity to support the delivery of the Trust's Information Governance strategy, ensuring we meet our data protection, security, and compliance obligations across the organisation.
You will play a key role in responding to IG enquiries, supporting Freedom of Information (FOI) processes, maintaining IG records and systems, and assisting with Data Security & Protection Toolkit requirements. This role is ideal for someone with excellent organisational skills, strong communication abilities, and an interest in developing their career within information governance and data protection.
Main duties of the job
This post will be responsible for managing the day-to-day operational enquiries within the organisation against compliance against Information Governance/Data Protection.
Monitor, co-ordinate and process all requests against the Freedom of Information Act and Environmental Information Regulations and the Trust's procedure for dealing with requests for information
To deliver Data Security Awareness training sessions to the organisation where required
To support the Information Governance team with the production and collection of evidence for the annual Data Security & Protection Toolkit
Undertake audit activity in relation to information governance
Deputise for the Information Governance Compliance Officer as and when required.
Support the IG team with identifying data flows, information assets and associated risks.
Provide the IG secretarial function including arranging meetings, minuting and note taking.
Support the IG team with administrative support as required.
About us
What's in it for You?
At Moorfields, we invest in you--your growth, your wellbeing, your future.You'll join a flexible, supportive organisation offering:
o Competitive salary (including high-cost area supplement)
o Membership of the NHS Pension Scheme
o 24/7 independent counselling support
o Career-long learning and development opportunities
o Excellent transport connections
o Access to NHS and Blue Light discount schemes
o Free Pilates classes
o Full support and training to develop your skills
And so much more! To see the full range of benefits we offer please view our Moorfields benefits leaflet.
Job description
Job responsibilities
- Act as the first point of contact for information Governance enquiries, some of which will be of a confidential nature, referring enquirers onward whereappropriate.
- Assist with the production and collation of evidence to support compliance with the Data Security & Protection Toolkit.
- Monitoring and co-ordination of requests received to meet the requirements of the Freedom of Information Act 2000, create performance reports ofactivity and escalate to the Information Governance Manager where issues occur in line with the FOI process.
- Promote and raise staff awareness of information Governance by working with the Information Governance Manager and other team members to plan, organise and deliver training programmes to staff at all levels of the organisation. This may include staff induction, mandatory training including face to face and e-learning and ad hoc training.
- Create FOI performance reports against key performance indicators for the SIRO, Head of Information Governance and Information Governance Committee.
- Assist the IG team in ensuring policies, procedures and learning materials are updated andmaintained.
- Assist the Trusts Information Asset Owner and Information Asset Administrators in their role by providing access to training and systems. Supporting maintenance of data flow mapping and Information Asset Management.
- Responsible for ordering and receiving stock for the IG department.
- Provide support for the Trusts Information asset management platform and keep entries regularly updated.
- Maintain and log Information Governance and Caldicott enquiries and keep the teams knowledge management database up to date.
- Support the team with Information Governance incident investigations whererequired.
- Monitor and update theInformation Governance intranet pages.
- Day to day responsibilities will also include organising logistical arrangements for events, briefings, meetings, and workshops and ensuringIG team members receive effective and efficient support to assist in the delivery of their work.
- To support the co-ordination ofinformation asset management including Data Protection Impact Assessments for new and existing systems/processes involving processing of personal data and organise meetings as appropriate.
- Plan, organise and coordinate the Information Committee Governance meetings. Preparing, collating and distributing meeting papers, maintaining action trackers, and taking minutes.
- Provide administrative support to the Head of Information Governance
- Attend meetings on behalf of the Information Governance team asrequired.
- The post holder must be able to work autonomously and without direct supervision andreport and be accountable to their line manager. To work independently, the post holder must be creative, proactive, use initiative, and prioritise their own workload with conflicting deadlines.
- Ability to travel to and from City Road to Moorfields satellite sites to undertake the above
Job description
Job responsibilities
- Act as the first point of contact for information Governance enquiries, some of which will be of a confidential nature, referring enquirers onward whereappropriate.
- Assist with the production and collation of evidence to support compliance with the Data Security & Protection Toolkit.
- Monitoring and co-ordination of requests received to meet the requirements of the Freedom of Information Act 2000, create performance reports ofactivity and escalate to the Information Governance Manager where issues occur in line with the FOI process.
- Promote and raise staff awareness of information Governance by working with the Information Governance Manager and other team members to plan, organise and deliver training programmes to staff at all levels of the organisation. This may include staff induction, mandatory training including face to face and e-learning and ad hoc training.
- Create FOI performance reports against key performance indicators for the SIRO, Head of Information Governance and Information Governance Committee.
- Assist the IG team in ensuring policies, procedures and learning materials are updated andmaintained.
- Assist the Trusts Information Asset Owner and Information Asset Administrators in their role by providing access to training and systems. Supporting maintenance of data flow mapping and Information Asset Management.
- Responsible for ordering and receiving stock for the IG department.
- Provide support for the Trusts Information asset management platform and keep entries regularly updated.
- Maintain and log Information Governance and Caldicott enquiries and keep the teams knowledge management database up to date.
- Support the team with Information Governance incident investigations whererequired.
- Monitor and update theInformation Governance intranet pages.
- Day to day responsibilities will also include organising logistical arrangements for events, briefings, meetings, and workshops and ensuringIG team members receive effective and efficient support to assist in the delivery of their work.
- To support the co-ordination ofinformation asset management including Data Protection Impact Assessments for new and existing systems/processes involving processing of personal data and organise meetings as appropriate.
- Plan, organise and coordinate the Information Committee Governance meetings. Preparing, collating and distributing meeting papers, maintaining action trackers, and taking minutes.
- Provide administrative support to the Head of Information Governance
- Attend meetings on behalf of the Information Governance team asrequired.
- The post holder must be able to work autonomously and without direct supervision andreport and be accountable to their line manager. To work independently, the post holder must be creative, proactive, use initiative, and prioritise their own workload with conflicting deadlines.
- Ability to travel to and from City Road to Moorfields satellite sites to undertake the above
Person Specification
Experience
Essential
- First degree or equivalent experience of working in an Information Governance role
Desirable
- Knowledge of key legislation especially the Data Protection Act 2018 Compliance
- Knowledge of the Data Security & Protection Toolkit
- ISEB in FOI (or working towards)
Experience
Essential
- Experience of working in the field of information Governance or similar governance/compliance area.
- Experience of undertaking audits
- Experience of responding promptly to queries and capturing information into written responses to queries
- Able to work with minimal supervision by using own initiative and prioritising own workload.
- Experience in preparing agendas, report writing, taking minutes, tracking actions
Desirable
- Experience in capturing relevant information from complex conversations and distilling in the form of summaries or data capture tools
- Experience of dealing with complex issues and ability to distil information to identify what is required and seek appropriate responses
Knowledge
Essential
- Verbal and written communication skills, with ability to present material on technical subjects in an engaging and easily understood way to all staff.
Desirable
- Understanding of Information Governance related legislation and standards including Confidentiality, the Data Protection legislation, Records Management, Information Sharing, Privacy and wider Information Governance Requirements
Skills
Essential
- Ability to work with a high degree of accuracy and detail
- Ability to undertake thematic analysis of risks, incidents and other compliance elements
- Good organisational skills and ability to prioritise between competing demands.
Person Specification
Experience
Essential
- First degree or equivalent experience of working in an Information Governance role
Desirable
- Knowledge of key legislation especially the Data Protection Act 2018 Compliance
- Knowledge of the Data Security & Protection Toolkit
- ISEB in FOI (or working towards)
Experience
Essential
- Experience of working in the field of information Governance or similar governance/compliance area.
- Experience of undertaking audits
- Experience of responding promptly to queries and capturing information into written responses to queries
- Able to work with minimal supervision by using own initiative and prioritising own workload.
- Experience in preparing agendas, report writing, taking minutes, tracking actions
Desirable
- Experience in capturing relevant information from complex conversations and distilling in the form of summaries or data capture tools
- Experience of dealing with complex issues and ability to distil information to identify what is required and seek appropriate responses
Knowledge
Essential
- Verbal and written communication skills, with ability to present material on technical subjects in an engaging and easily understood way to all staff.
Desirable
- Understanding of Information Governance related legislation and standards including Confidentiality, the Data Protection legislation, Records Management, Information Sharing, Privacy and wider Information Governance Requirements
Skills
Essential
- Ability to work with a high degree of accuracy and detail
- Ability to undertake thematic analysis of risks, incidents and other compliance elements
- Good organisational skills and ability to prioritise between competing demands.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
