Outpatient Clinic Coordinator

Moorfields Eye Hospital NHS Foundation Trust

This job is now closed

Job summary

Moorfields Eye Hospital invites applications for the role of Outpatient Clinic Coordinators for a 12 month fixed term position. You will be required to provide high quality clerical and administrative support as a member of one of our administrative teams. You will act as first point of contact for all patients, both in a busy outpatient environment and in the administrative offices. We are passionate about delivering an excellent service to patients and you will play a crucial role in achieving this.Reception duties include meeting and greeting patients on arrival to the hospital, checking patients in to the appropriate clinics using the Trust's patient administration system, booking clinic appointments, and accurate recording of patient data.You must have good interpersonal skills, a polite and courteous manner, and a professional attitude. You must have effective verbal and written communication skills and enjoy working as part of a team. You must be able to cope under pressure in a busy working environment. Accuracy and attention to detail are essential, as are good computer skills, although training will be provided on all in-house systems.

Main duties of the job

o To provide a professional, comprehensive and efficient reception and administration service to the Trust's outpatient clinics based at St George's Hospital and its associated Satellite Units.o To promote a positive image of the Trust's outpatient services through the provision of excellent customer service to patients, relatives/carers and external stakeholders, demonstrating a commitment to putting patient care first.o To ensure high standards of data entry and quality are achieved and sustained across all services, in both paper and electronic record-keeping.o To ensure adherence to the Trust's Access Policy at all times.o To collate and prepare hospital medical records for patients' appointments.o To work as part of a large administrative team and provide cross cover as and when required.o To actively reduce the number of hospital appointments not attended by calling patients to remind them about their appointment at agreed timescales.

About us

At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:o Salary including High-Cost Area Supplemento Opportunity to join the NHS Pension Schemeo Free 24/7 independent counselling serviceo Learning and development opportunitieso Easy and quick transport linkso A range of attractive benefits and discountso Access to Blue Light Card and other NHS Discount Schemeso Free Pilates classeso Full support and training to develop your skillso Flexible working friendly organisationAnd so much more! To see the full range of benefits we offer please see our Moorfields benefits document.

Date posted

03 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£29,485 to £31,088 a year per annum pro rata inclusive of HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

273-DS-1006

Job locations

St George's Hospital

Blackshaw Road

London

SW17 0QT

Job description

Job responsibilities

Provide a high standard of receptionist and general administrative support, to include filing, faxing, photocopying to designated outpatient clinics. Be courteous and professional when dealing with patients, colleagues and other stakeholders, adhering to service guidelines and standards. Open and sort incoming mail. Ensure clinic digital screens and whiteboards are updated with the correct and most recent information. Ensure that patients are correctly identified when they arrive for their outpatient clinic appointments. Check that patient information, such as address and general practitioner details, are accurate and up to date and make any necessary alterations to the patients health record and electronic administrative systems. Assess patient eligibility for NHS treatment in accordance with Department of Health and Trust policies and procedures. Record the patients attendance at clinic, ensuring that data relating to time of arrival, time of departure and any outpatient procedure codes are accurately recorded on electronic administrative systems. Following attendance, record outpatient outcomes, Referral To Treatment status and where appropriate, outpatient procedure coding promptly for every patient. Book appointments for diagnostic purposes in liaison with the appropriate departments. Make follow-up appointments as requested by the clinician within appropriate timeframes as far as possible make all follow-up appointments by agreement with the patient before they leave the clinic. Where issues and/or problems are identified with appointment booking, highlight these with clinicians, ensuring they are addressed in accordance with the Trusts Access Policy. Ensure regular communication and liaison with the clinical and nursing teams working in clinics to keep them informed of any problems that may impact on the running of the clinic, e.g. patients arriving late. Respond to immediate patient queries regarding their treatment pathway, interpreting and explaining in simple terms where there are barriers to understanding.

Job description

Job responsibilities

Person Specification

Education & Qualifications

Essential

Educated to GCSE level or equivalent ( with English & Maths A-C )

Knowledge & Training

Essential

Good working knowledge of IT systems
Knowledge & understanding of confidentiality Issues

Desirable

Previous experience using Trust I.T systems e.g PAS, OpenEyes, Medisoft

Experience

Essential

Previous experience carrying out administrative duties and of working with the general public in a customer-orientated role

Desirable

Previous experience within a health care setting

Skills & Abilities

Essential

Ability to work within a team in a multidisciplinary service
Excellent oral & written communication and interpersonal skills
Ability to work under pressure and to deadlines
Ability to deal with queries over the phone and in person

Desirable

Commitment to Moorfields Values
Flexible when working within a team

Person Specification

Education & Qualifications

Essential

Educated to GCSE level or equivalent ( with English & Maths A-C )

Knowledge & Training

Essential

Good working knowledge of IT systems
Knowledge & understanding of confidentiality Issues

Desirable

Previous experience using Trust I.T systems e.g PAS, OpenEyes, Medisoft

Experience

Essential

Previous experience carrying out administrative duties and of working with the general public in a customer-orientated role

Desirable

Previous experience within a health care setting

Skills & Abilities

Essential

Ability to work within a team in a multidisciplinary service
Excellent oral & written communication and interpersonal skills
Ability to work under pressure and to deadlines
Ability to deal with queries over the phone and in person

Desirable

Commitment to Moorfields Values
Flexible when working within a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.