Job summary
o To deliver high-level comprehensive management and administrative support to the development and implementation of clinical research within Moorfields Eye Hospital NHS Foundation Trust and ensure that Clinical Trials pharmacy departmental research activities are undertaken in line with current research governance regulations.o To be responsible for timely data entry, processing, tracking as well as maintaining accurate information on research and financial activity undertaken by Clinical Trials pharmacy.o To be responsible for processing of Clinical Trials amendments, essential trial documentation compilation and maintenance of site files in accordance with regulatory, sponsor and organisational requirements.o To organise and provide secretarial and administrative support in relevant meetings including minute taking and maintaining an action tracker, distribution of meeting documents and maintaining calendar invites etc.o To provide and manage an efficient, flexible, and responsive administrative function whilst supporting pharmacy staff in the delivery of effective services.o To liaise with Research and Development Department and Clinical Trial Co-ordinators, in order to promote a good working environment, integration of research within and open channels of communication.
Main duties of the job
Responsible for recording and maintaining all pharmacy activities related to costing on relevant trackers and databases, and for providing regular and ad-hoc reports on the financial aspects of pharmacy research activities.
Responsible for coordinating, processing, and implementing all approved clinical trial amendments, maintaining document version control, and ensuring appropriate approvals are obtained in accordance with ICH GCP and research governance regulations.
Liaise with the research project managers and co-ordinators. Ensure that all regulatory approvals are in place, CVs, GCPs, delegation and training logs are completed and filed for each study.
Organise and coordinate meetings and events on behalf of the Clinical Trials pharmacy, circulating agendas and other information in advance and writing and disseminating minutes.
Assist with the audit and maintenance of pharmacy Clinical Trial site files, including both electronic and paper records. Ensure that files contain all required documents and comply with current guidelines and legislations.
About us
At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:
- Salary including High-Cost Area Supplement
- Opportunity to join the NHS Pension Scheme
- Free 24/7 independent counselling service
- Learning and development opportunities
- Easy and quick transport links
- A range of attractive benefits and discounts
- Access to Blue Light Card and other NHS Discount Schemes
- Free Pilates classes
- Full support and training to develop your skills
- Flexible working friendly organisation
And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.
Job description
Job responsibilities
Clinical Trials:1. Responsible for recording and maintaining all pharmacy activities related to costing on relevant trackers and databases, and for providing regular and ad-hoc reports on the financial aspects of pharmacy research activities.2. Assist the Clinical Trials pharmacists and technicians in calculating the cost of involvement of the Clinical Trials pharmacy service and resolving costing queries.3. Responsible for coordinating, processing, and implementing all approved clinical trial amendments, maintaining document version control, and ensuring appropriate approvals are obtained in accordance with ICH GCP and research governance regulations.4. To maintain a timeline for research tasks, and to provide feedback to clinical specialties on research activity and progress5. Liaise with the research project managers and co-ordinators. Ensure that all regulatory approvals are in place, CVs, GCPs, delegation and training logs are completed and filed for each study.6. Organise and coordinate meetings and events on behalf of the Clinical Trials pharmacy, circulating agendas and other information in advance and writing and disseminating minutes.7. Arrange and participate in any necessary meetings for Clinical Trials with trial investigators, sponsors, co-coordinators, clinical research associates and any other interested parties.8. Assist with the monitoring visits reports and timely resolution of any related monitoring queries.9. Support the Clinical Trials pharmacist and technician in the development of the Clinical Trials services and the production of the relevant Trust-wide policies.10. Assist with the audit and maintenance of pharmacy Clinical Trial site files, including both electronic and paper records. Ensure that files contain all required documents and comply with current guidelines and legislations.11. Assist with the closing down of completed trials and maintaining archive records.12. Utilise the required technology / hospital systems / new technology or system(s) and support others to do so to deliver efficient projects meeting targets.13. Support the Clinical Trials pharmacy team in gathering, analysing, and presenting any data for audit research and evaluation purposes.14. Ensure efficient and effective data management where required. Maintain accurate and up to date data at all timeSupervisory and training responsibilities:1. Organise, track and control Clinical Trials pharmacy staff access to the Trust and Clinical Trials internal and external databases e.g. trial specific IWRS access.2. Support line managers in ensuring new starters within the Clinical Trials pharmacy department are set up correctly on Trust and departmental systems (e.g. HealthRoster), obtaining GCP training, Trust ID badge etc and ensuring departmental induction booklets and provided to new starters.3. Provide day to day supervision, support, and training to pharmacy staff in relation to using relevant databases systems e.g. HealthRoster, EDGE.4. Support the Principal Pharmacy Technician for Operational Services in the development of roles for support staff working within the Pharmacy.Education and Training: 1. Undertake Continuing Professional Development (CPD) as required by the role2. To contribute to the training of other members of the multidisciplinary team within the Trust as required.3. Providing training and assistance to pharmacy staff on relevant systems such as EDGE, e-Rostering, MS Teams etc.4. To contribute towards improvements to the pharmacy services and encourage staff to suggest and implement changes to improve the service.Staff Management:1. To assist with recruitment and selection of support staff including advertising, short-listing, interviewing, and selecting staff.2. Responsible for the line management of support staff e.g. Administrator, Office Administrator etc.3. Where applicable, to be responsible for entering staff absence records and authorisation of leave on the electronic HealthRoster following approval from relevant section leads and managers and to assist staff with any HR, e-Rostering and training issues.4. To encourage an open attitude to performance and ensure a no-blame culture to enable review of past performance and implement change.
Job description
Job responsibilities
Clinical Trials:1. Responsible for recording and maintaining all pharmacy activities related to costing on relevant trackers and databases, and for providing regular and ad-hoc reports on the financial aspects of pharmacy research activities.2. Assist the Clinical Trials pharmacists and technicians in calculating the cost of involvement of the Clinical Trials pharmacy service and resolving costing queries.3. Responsible for coordinating, processing, and implementing all approved clinical trial amendments, maintaining document version control, and ensuring appropriate approvals are obtained in accordance with ICH GCP and research governance regulations.4. To maintain a timeline for research tasks, and to provide feedback to clinical specialties on research activity and progress5. Liaise with the research project managers and co-ordinators. Ensure that all regulatory approvals are in place, CVs, GCPs, delegation and training logs are completed and filed for each study.6. Organise and coordinate meetings and events on behalf of the Clinical Trials pharmacy, circulating agendas and other information in advance and writing and disseminating minutes.7. Arrange and participate in any necessary meetings for Clinical Trials with trial investigators, sponsors, co-coordinators, clinical research associates and any other interested parties.8. Assist with the monitoring visits reports and timely resolution of any related monitoring queries.9. Support the Clinical Trials pharmacist and technician in the development of the Clinical Trials services and the production of the relevant Trust-wide policies.10. Assist with the audit and maintenance of pharmacy Clinical Trial site files, including both electronic and paper records. Ensure that files contain all required documents and comply with current guidelines and legislations.11. Assist with the closing down of completed trials and maintaining archive records.12. Utilise the required technology / hospital systems / new technology or system(s) and support others to do so to deliver efficient projects meeting targets.13. Support the Clinical Trials pharmacy team in gathering, analysing, and presenting any data for audit research and evaluation purposes.14. Ensure efficient and effective data management where required. Maintain accurate and up to date data at all timeSupervisory and training responsibilities:1. Organise, track and control Clinical Trials pharmacy staff access to the Trust and Clinical Trials internal and external databases e.g. trial specific IWRS access.2. Support line managers in ensuring new starters within the Clinical Trials pharmacy department are set up correctly on Trust and departmental systems (e.g. HealthRoster), obtaining GCP training, Trust ID badge etc and ensuring departmental induction booklets and provided to new starters.3. Provide day to day supervision, support, and training to pharmacy staff in relation to using relevant databases systems e.g. HealthRoster, EDGE.4. Support the Principal Pharmacy Technician for Operational Services in the development of roles for support staff working within the Pharmacy.Education and Training: 1. Undertake Continuing Professional Development (CPD) as required by the role2. To contribute to the training of other members of the multidisciplinary team within the Trust as required.3. Providing training and assistance to pharmacy staff on relevant systems such as EDGE, e-Rostering, MS Teams etc.4. To contribute towards improvements to the pharmacy services and encourage staff to suggest and implement changes to improve the service.Staff Management:1. To assist with recruitment and selection of support staff including advertising, short-listing, interviewing, and selecting staff.2. Responsible for the line management of support staff e.g. Administrator, Office Administrator etc.3. Where applicable, to be responsible for entering staff absence records and authorisation of leave on the electronic HealthRoster following approval from relevant section leads and managers and to assist staff with any HR, e-Rostering and training issues.4. To encourage an open attitude to performance and ensure a no-blame culture to enable review of past performance and implement change.
Person Specification
Education / Qualifications
Essential
- oNVQ level 3 in Business and Administration or equivalent
Desirable
- oClinical research related qualifications
- oProject management qualification or working towards
Experience
Essential
- Knowledge of secretarial and administrative procedures and systems
- Experience of managing audits, developing, and implementing action plans
- Experience in managing and setting up meetings, organising events and managing diaries
- Finance/budget management experience
skills
Essential
- Well-developed organisational, time management and planning skills; ability to organise workload
- oGood communication and interpersonal skills (written and verbal) with members of the public and other healthcare professionals
Person Specification
Education / Qualifications
Essential
- oNVQ level 3 in Business and Administration or equivalent
Desirable
- oClinical research related qualifications
- oProject management qualification or working towards
Experience
Essential
- Knowledge of secretarial and administrative procedures and systems
- Experience of managing audits, developing, and implementing action plans
- Experience in managing and setting up meetings, organising events and managing diaries
- Finance/budget management experience
skills
Essential
- Well-developed organisational, time management and planning skills; ability to organise workload
- oGood communication and interpersonal skills (written and verbal) with members of the public and other healthcare professionals
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
