Moorfields Eye Hospital NHS Foundation Trust

Medical Secretary/PA

Information:

This job is now closed

Job summary

We are currently looking for enthusiastic, highly motivated experienced Medical Secretary / PAs with excellent minute-taking skills on a full-time permanent basis working 37.5 hours a week. You should have excellent typing and organisational skills with 50-60wpm, be well organised with a meticulous approach to work and have excellent communication skills.

You will need to be self-motivated and able to manage your own working time effectively and be computer literate. You will be educated to GCSE level and have previous NHS medical secretarial experience.

Please note, if successful to interview, you will undergo a typing test on the day.

Main duties of the job

Proactively manage phone calls and voicemail systems, dealing with patient queries in an efficient, informative and caring manner; and calls from healthcare professionals who require assistance or information for their patients' care. Keep diaries for the Service Director and Consultants and liaise with relevant personnel regarding planned absences, including clinic profiles, operating schedules and meetings. Support the division by arranging and attending meetings as note/minute taker, preparing and promptly issuing agendas and minutes e.g. Consultant Service and Clinical Governance meetings. Proactively manage the clinical correspondence workload for the Service. Arrange teaching days or sessions within the service as and when required. Maintain and update any files, records or directories used by the service director and consultants, including any filing systems, ensuring these are kept accurate and current for reference purposes. Type non-clinical correspondence and documents for the service director. Open the consultant post, understand its content and take appropriate action, particularly in the absence of the consultant. Provide a medical secretarial service, at all times adhering to hospital policies and correct procedures, e.g. preparation of medico legal reports, dealing with complaints etc. Ensure that all referrals are dealt with in line with Trust policy.

JD provides further detail on the role.

About us

At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:

  • Salary including High-Cost Area Supplement
  • Opportunity to join the NHS Pension Scheme
  • Free 24/7 independent counselling service
  • Learning and development opportunities
  • Easy and quick transport links
  • A range of attractive benefits and discounts
  • Access to Blue Light Card and other NHS Discount Schemes
  • Free Pilates classes
  • Full support and training to develop your skills
  • Flexible working friendly organisation

And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.

Details

Date posted

06 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year per annum inclusive of HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

273-DS-7345

Job locations

Moorfields - St Georges

Tooting

SW17 0QT


Job description

Job responsibilities

To provide a high level, comprehensive and confidential and administrative management support to the Service Director and a team of Consultants. To manage and own workload to ensure clinical correspondence is produced and turned around in accordance with Trust target timescales. To have comprehensive understanding of the work of the service and using knowledge, initiative and skills to their full potential in order to significantly contribute to the smooth running of the service.

JD provides further detail on the responsibilities.

Job description

Job responsibilities

To provide a high level, comprehensive and confidential and administrative management support to the Service Director and a team of Consultants. To manage and own workload to ensure clinical correspondence is produced and turned around in accordance with Trust target timescales. To have comprehensive understanding of the work of the service and using knowledge, initiative and skills to their full potential in order to significantly contribute to the smooth running of the service.

JD provides further detail on the responsibilities.

Person Specification

Education/Qualification

Essential

  • Good general Education including English and Maths at GCSE A-C or equivalent
  • secretarial qualification

Experience

Essential

  • Substantial experience as a Medical Secretary/PA

Desirable

  • Experience of working in a health care environment

Knowledge

Essential

  • High Level of IT Skills

Desirable

  • Experience of Liaising effectively with staff and patients at all levels
Person Specification

Education/Qualification

Essential

  • Good general Education including English and Maths at GCSE A-C or equivalent
  • secretarial qualification

Experience

Essential

  • Substantial experience as a Medical Secretary/PA

Desirable

  • Experience of working in a health care environment

Knowledge

Essential

  • High Level of IT Skills

Desirable

  • Experience of Liaising effectively with staff and patients at all levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Moorfields Eye Hospital NHS Foundation Trust

Address

Moorfields - St Georges

Tooting

SW17 0QT


Employer's website

https://www.moorfields.nhs.uk/work-for-us (Opens in a new tab)

Employer details

Employer name

Moorfields Eye Hospital NHS Foundation Trust

Address

Moorfields - St Georges

Tooting

SW17 0QT


Employer's website

https://www.moorfields.nhs.uk/work-for-us (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Operational Performance Manager

Inez Da Costa

i.dacosta@nhs.net

Details

Date posted

06 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year per annum inclusive of HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

273-DS-7345

Job locations

Moorfields - St Georges

Tooting

SW17 0QT


Supporting documents

Privacy notice

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