Job summary
The Excellence Delivery Unit (XDU) was set up in June 2022 to support the organisation to deliver its 5 year strategy 'Working together to discover, develop and deliver excellent eye care, sustainably and at scale'. The organisation is at an exciting time, building a new hospital (Oriel), introducing an EPR and moving towards the future eye care pathway.
The Excellence Portfolio is comprised of key projects that support this strategy. The projects are overseen by four, executive chaired Excellence Programme Boards and a monthly portfolio board, chaired by the Chief executive. The role of the XDU is to provide assurance of project delivery, supporting them to set up for success and deliver in line with our project lifecycle.
This post is a key role within the Excellence Delivery Unit (XDU) team with a remit to coordinate the routine progress tracking of all Excellence Portfolio projects and enable high quality administration support is provided to the executive team.
Main duties of the job
The role leads the day to day running of the Excellence Delivery Unit (XDU) including coordinating the Excellence Programme Boards, the monthly project reporting cycle, project health checks and post project reviews.
Working closely with project SROs and teams, we set them up for success and support them through the project lifecycle.
PROBATIONARY PERIOD
This post will be subject to a probationary period of 6 months.
During the probationary period, your suitability for continued employment will be assessed and provided a satisfactory standard is achieved and maintained, your employment will be confirmed. The probationary period may be extended or your employment terminated either during or at the end of probation, in line with the trust Probationary Policy. For the duration of the probation period, the notice period will be in line with contractual obligations on either side.
About us
Based in the vibrant and fast developing high tech quarter centred around City Road, Hoxton and Shoreditch, we have:
- A lively working atmosphere
- Easy and quick transport links
- Affordable housing in the coolest new developments right on the doorstep
- Career development opportunities for staff at all levels
- A range of attractive benefits that include eye care, generous holidays, and an excellent pension scheme.
Job description
Job responsibilities
Management and oversight of the status reporting for all Excellence Portfolio projects
Ensuring all project leadership teams are enabled to use the XDU project lifecycle and associated tools in projects
Ensuring high quality information is available to support discussion at the Excellence Portfolio Board and Programme Boards within the portfolio
Facilitating the management of interdependencies across portfolio board projects and identify opportunities for collaboration.
Providing oversight to the executive assistant team, ensuring high quality support to the executive team.
Line manage the Delivery Unit Officers, setting objectives, providing day to day supervision and enabling development where appropriate
Lead the alignment of Delivery Unit Officers to portfolio areas, facilitating engagement and ensuring a consistent offer across the portfolio
Work with the Delivery Unit team to continuously improve the tools and processes within the department
Support or lead, where appropriate, the development of the Excellence Delivery service
Coordinate the routine review of all project lifecycle templates and highlight opportunities for improvement
Develop annual business plan for the Excellence Delivery Unit (XDU)
Lead the Excellence Delivery Unit business planning gateway review for both clinical and corporate business plans
Job description
Job responsibilities
Management and oversight of the status reporting for all Excellence Portfolio projects
Ensuring all project leadership teams are enabled to use the XDU project lifecycle and associated tools in projects
Ensuring high quality information is available to support discussion at the Excellence Portfolio Board and Programme Boards within the portfolio
Facilitating the management of interdependencies across portfolio board projects and identify opportunities for collaboration.
Providing oversight to the executive assistant team, ensuring high quality support to the executive team.
Line manage the Delivery Unit Officers, setting objectives, providing day to day supervision and enabling development where appropriate
Lead the alignment of Delivery Unit Officers to portfolio areas, facilitating engagement and ensuring a consistent offer across the portfolio
Work with the Delivery Unit team to continuously improve the tools and processes within the department
Support or lead, where appropriate, the development of the Excellence Delivery service
Coordinate the routine review of all project lifecycle templates and highlight opportunities for improvement
Develop annual business plan for the Excellence Delivery Unit (XDU)
Lead the Excellence Delivery Unit business planning gateway review for both clinical and corporate business plans
Person Specification
Knowledge & Skills
Essential
- Knowledge of using techniques for planning, monitoring and controlling projects and programmes, including risk, change and quality management
- Able to lead and support the coaching and development of both direct reports and through matrix management relationships e.g. project leadership teams
Desirable
- Awareness of budgeting and resource allocation principles
Experience
Essential
- Experience of leading projects and/or programmes/ Programme Management Office
Desirable
- Experience of running a PMO responsible for multiple, complex projects
Education
Essential
- Educated to masters level or equivalent experience
Desirable
- Project or programme qualification
Person Specification
Knowledge & Skills
Essential
- Knowledge of using techniques for planning, monitoring and controlling projects and programmes, including risk, change and quality management
- Able to lead and support the coaching and development of both direct reports and through matrix management relationships e.g. project leadership teams
Desirable
- Awareness of budgeting and resource allocation principles
Experience
Essential
- Experience of leading projects and/or programmes/ Programme Management Office
Desirable
- Experience of running a PMO responsible for multiple, complex projects
Education
Essential
- Educated to masters level or equivalent experience
Desirable
- Project or programme qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
