Job summary
We are currently seeking dedicated Medical Secretaries to join our dynamic teams across our Divisions of Medicine and Surgery.
This is an exciting opportunity to work at the heart of healthcare, providing essential administrative and secretarial support to consultants, clinicians, and multidisciplinary teams.
Whether you have experience in general medicine, surgical specialties, or both, we welcome your application. We have a number of posts available ranging from full time to part time across a number ofdepartments.
Should additional vacancies arise (full or part time) in the next three months appointable applicants from this advert will be considered therefore please do not hesitate to apply.
Main duties of the job
The post holder will be responsible for checking, monitoring and progressing all aspects of the patient pathway in line with clinical instruction and in accordance with national and local waiting times, liaising directly with the consultant and delegated members of the consultant team, using information reports to assist
They will have expert knowledge of the various patient pathways which include the 18 weeks Referral to Treatment (RTT) rules and ensure application of this knowledge, promoting best practice amongst peers and offering guidance for clinical teams. They will work closely with other members of the clinical admin teams, Team Leaders and the Data Quality Team to ensure consistent approaches are applied to RTT validation.
They will have skills in all areas of administrative functions to enable them to support the patient pathway, using Standard Operating Procedures (SOP's) to ensure that functions of the role are carried out correctly and consistently within given timescales.
Provide a comprehensive range of secretarial duties: clinical correspondence, general letters, all admin duties including phone and post, oversee their Consultants/Clinicians PTL.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Qualifications & Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- RSA III or NVQ III or suitable equivalent level administrative qualification
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Personal Attributes & Skills
Essential
- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Flexible and adaptable, able to take direction and instruction from others
- Team Player with a professional approach to work and colleagues; able to develop good working relationships
- Commitment to Continuing Personal & Professional Development
- A methodical and organised approach to work
- Excellent verbal and written communication skills
- Accurate data entry, typing and checking skills
- Ability to work under pressure to meet tight deadlines in a busy environment
- Ability to prioritise and manage own workload for best effect, work without direct supervision and delegate to others
Desirable
- Demonstrate clear commitment to the team approach, exchanging ideas and providing support to colleagues.
- Seeks to develop an understanding of different groups and individuals and ensures equitable and appropriate treatment for all.
- Conveys written information clearly and accurately to a wide range of recipients.
- Speaks confidentially, conveying clear messages to a wide range of listeners.
- Embraces responsibility for identifying sound and effective solutions to a variety of different problems
Knowledge & Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Demonstrable working knowledge of Microsoft packages including Word
- Customer care experience
- Ability to work to and promote Standard operating procedures / performance targets
- Experience of working within a busy/demanding environment. E.g. Multi-disciplinary team
Desirable
- Fully conversant with all waiting list functions on PAS and the ability to action these independently
- Thorough knowledge of health care system and processes
- Understanding of Primary Care, GP and Community Services
- Knowledge of Referral to Treatment Patient Access Policies and procedures
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Person Specification
Qualifications & Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- RSA III or NVQ III or suitable equivalent level administrative qualification
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Personal Attributes & Skills
Essential
- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Flexible and adaptable, able to take direction and instruction from others
- Team Player with a professional approach to work and colleagues; able to develop good working relationships
- Commitment to Continuing Personal & Professional Development
- A methodical and organised approach to work
- Excellent verbal and written communication skills
- Accurate data entry, typing and checking skills
- Ability to work under pressure to meet tight deadlines in a busy environment
- Ability to prioritise and manage own workload for best effect, work without direct supervision and delegate to others
Desirable
- Demonstrate clear commitment to the team approach, exchanging ideas and providing support to colleagues.
- Seeks to develop an understanding of different groups and individuals and ensures equitable and appropriate treatment for all.
- Conveys written information clearly and accurately to a wide range of recipients.
- Speaks confidentially, conveying clear messages to a wide range of listeners.
- Embraces responsibility for identifying sound and effective solutions to a variety of different problems
Knowledge & Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Demonstrable working knowledge of Microsoft packages including Word
- Customer care experience
- Ability to work to and promote Standard operating procedures / performance targets
- Experience of working within a busy/demanding environment. E.g. Multi-disciplinary team
Desirable
- Fully conversant with all waiting list functions on PAS and the ability to action these independently
- Thorough knowledge of health care system and processes
- Understanding of Primary Care, GP and Community Services
- Knowledge of Referral to Treatment Patient Access Policies and procedures
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
