Risk and Policy Coordinator

Job summary

This role involves providing guidance and support for implementing risk management systems and policy compliance procedures throughout the Trust. It ensures that all management levels are able to meet their obligations regarding risk management, operational risk registers, and policy compliance.

To become one of the in-house experts for the Datix Risk Module, supporting colleagues to be fully trained and confident in the use of the product, ensuring that correct data entry leads to accurate statistical reports and that the Trust is able to utilise the system to its fullest. Providing administrative support and preparing agendas for the Risk Management Group meetings and other risk management meetings.

To manage the lifecycle of policies within the Trust, including their creation, approval, implementation and maintenance, ensuring compliance with the policy, coordinating documentation, supporting policy authors, maintaining up-to-date records and providing administrative support for policy development and reviews.

This role ensures compliance with statutory and regulatory requirements and promotes a culture of continuous improvement. The postholder exercises autonomy in managing their workload and contributes to decision-making regarding risk and policy processes.

Main duties of the job

Maintain and update the Trust's electronic risk management system (Datix), ensuring data accuracy and integrity. Analyse and interpret complex risk and policy information to support reporting to committees and external bodies. Review and audit risk management processes across Divisions and Directorates, including monitoring actions. Support patient safety by identifying, escalating, and reporting risks that may impact Trust objectives. Coordinate and manage the full policy lifecycle, including development, review, approval, version control, and compliance monitoring. Compile and report policy compliance and risk data for Executive Sponsors and governance committees. Prepare reports, papers, and documentation for risk, policy, and performance reporting. Support audits, quality improvement initiatives, and external inspections as required. Provide administrative and organisational support to Risk Management Group meetings, including agenda management, minute taking, and action tracking using Microsoft Teams. Support training and awareness activities relating to risk and policy processes. Build effective working relationships with internal and external stakeholders and respond to complex or challenging queries. Handle sensitive information in line with confidentiality and data protection requirements. Deputise for the Risk Manager when required and supervise junior or temporary staff as appropriate.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.