Job summary
An exciting opportunity has arisen for a full-time Pathway Administrator to support the management team at the Community Diagnostic Centre (CDC) at Montagu Hospital.
This vital role involves working closely with a wide range of clinical and non-clinical colleagues to ensure accurate and efficient management of patient information and pathway tracking systems. A key responsibility will include the coordination and validation of data transfers between local Trusts to support seamless patient care and follow-up.
The successful candidate will play a central role in the implementation and administration of pathway tracking for the CDC, ensuring that all patients are reviewed and managed in a timely manner in line with national standards and local targets.
We are seeking a highly motivated individual who thrives in a dynamic, fast-paced environment. You will need to remain calm under pressure, meet tight deadlines, and possess excellent organisational and communication skills.
Main duties of the job
- Ensure robust monitoring of patients on active ICB pathways
- Attend meetings to provide updates on ICB pathways relevant to role
- Monitor and track onward referrals to ensure timely receipt internally and externally
- Maintain electronically stored patient information on spreadsheet or database, for audit and patient management purposes. Produce reports/information as required.
- Ensure all manual and electronic patient records are maintained accurately, including input of data to information systems used within the trust, Hospital PAS, Endosoft, Meditech and ICE.
- To provide dedicated administrative services to support ICB pathways.
- Be aware of, and work with the relevant operational leads to ensure effective delivery of relevant communication/performance targets.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Knowledge & Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Demonstrable working knowledge of Microsoft packages including Word
- Customer care experience
- Ability to work to and promote Standard operating procedures / performance targets
- Experience of working within a busy/demanding environment. E.g. Multi-disciplinary team.
Desirable
- Thorough knowledge of health care system and processes
- Understanding of Primary Care, GP and Community Services
- Knowledge of Referral to Treatment Patient Access Policies and procedures
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Qualifications & Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification/relevant experience
- RSA III or NVQ III or suitable equivalent level administrative qualification/relevant experience
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Personal Attributes & Skills
Essential
- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Excellent verbal and written communication skills
- Accurate data entry, typing and checking skills
- Ability to work under pressure to meet tight deadlines in a busy environment
- Ability to prioritise and manage own workload for best effect, work without direct supervision and delegate to others
- Good time management skills
Desirable
- Awareness of Trust policies and protocols
Person Specification
Knowledge & Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Demonstrable working knowledge of Microsoft packages including Word
- Customer care experience
- Ability to work to and promote Standard operating procedures / performance targets
- Experience of working within a busy/demanding environment. E.g. Multi-disciplinary team.
Desirable
- Thorough knowledge of health care system and processes
- Understanding of Primary Care, GP and Community Services
- Knowledge of Referral to Treatment Patient Access Policies and procedures
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Qualifications & Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification/relevant experience
- RSA III or NVQ III or suitable equivalent level administrative qualification/relevant experience
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Personal Attributes & Skills
Essential
- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Excellent verbal and written communication skills
- Accurate data entry, typing and checking skills
- Ability to work under pressure to meet tight deadlines in a busy environment
- Ability to prioritise and manage own workload for best effect, work without direct supervision and delegate to others
- Good time management skills
Desirable
- Awareness of Trust policies and protocols
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
