Job summary
Planning and initiating complaint investigations. To ensure complaints are investigated appropriately, thoroughly and timely monitoring progress and assisting in the resolution of potential delays.
Support the PALS Team leader in ensuring that the Trust complies with national standards and procedures as per regulatory bodies i.e. the ICB, NHS England and the Parliamentary Health Service Ombudsman. To provide statistical analysis regarding performance for internal assurance and for external organisations.
As part of the PALS team to act as point of contact for complaint investigation and management for both internal and external staff and organisations.
Provide support for the analysis of complaints and trends at Directorate and Trust level through the Clinical Governance mechanisms and to drive any corrective actions identified
Main duties of the job
The post holder will manage and co-ordinate all complaints received within the Trust and decide on how the correspondence received should be processed, e.g. formal complaint, informal complaint, and professional to professional enquiry, in line with the NHS Complaints Standards
The post holder will review, allocate and manage the cases of complaints received in the Trust.
The post holder will be responsible for ensuring that all types of complaints are appropriately, promptly and accurately recorded on DATIX to ensure accurate up-to date information is available at all times.
The post holder will work closely with divisions and directorates to develop and maintain effective relationships with Trust staff at all levels so that divisional teams are supported in the investigation of complaints, ensuring all complainants' issues are addressed.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Knowledge and Experience
Essential
- Experience of supporting a team
- Experience working in an environment with conflicting pressures and changing workload
- Experience of working within the NHS
- Experience of managing day to day routines associated with activities that have deadlines
- Administration experience including the writing of reports, letters and the administration and management of meetings
Desirable
- Previous complaint management within the NHS
- Knowledge of DATIX
- Experience of collating data
- Demonstrates analytical and problem solving skills
- Analytical skills to identify key facts from large amounts of information
Qualifications/ Training
Essential
- Educated to degree level or equivalent qualification or experience.
Desirable
- Evidence of Continuing Professional Development
Personal Attributes & Skills
Essential
- Good communication and interpersonal skills including the ability to listen and communicate effectively verbally and in writing.
- Good negotiation and conflict resolution skills to manage and de-escalate potentially difficult/contentious situations
- Experience of dealing with challenging or upset people or experience or responding to complaints and concerns
- Able to work both cohesively within a small team and independently.
- Robust organisational skills with the ability to prioritise workload and meet tight timescales
- Ability to manage own workload without direct supervision
- Ability to work under pressure in a busy working environment
Desirable
- Ability to use own initiative to solve problems and work with minimal supervision as part of a team.
Person Specification
Knowledge and Experience
Essential
- Experience of supporting a team
- Experience working in an environment with conflicting pressures and changing workload
- Experience of working within the NHS
- Experience of managing day to day routines associated with activities that have deadlines
- Administration experience including the writing of reports, letters and the administration and management of meetings
Desirable
- Previous complaint management within the NHS
- Knowledge of DATIX
- Experience of collating data
- Demonstrates analytical and problem solving skills
- Analytical skills to identify key facts from large amounts of information
Qualifications/ Training
Essential
- Educated to degree level or equivalent qualification or experience.
Desirable
- Evidence of Continuing Professional Development
Personal Attributes & Skills
Essential
- Good communication and interpersonal skills including the ability to listen and communicate effectively verbally and in writing.
- Good negotiation and conflict resolution skills to manage and de-escalate potentially difficult/contentious situations
- Experience of dealing with challenging or upset people or experience or responding to complaints and concerns
- Able to work both cohesively within a small team and independently.
- Robust organisational skills with the ability to prioritise workload and meet tight timescales
- Ability to manage own workload without direct supervision
- Ability to work under pressure in a busy working environment
Desirable
- Ability to use own initiative to solve problems and work with minimal supervision as part of a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
