Job summary
The Division of Medicine would like to invite applicants for a Medical Secretary post working to support the Stroke / TIA clinical team.
The post is part time, 24 hours per week for a minimum of 9 months to cover maternity leave.
This is an excellent opportunity to join the Admin team here at Doncaster and Bassetlaw Teaching Hospitals.
The Post holder will provide an effective and efficient support service to clinical teams ensuring robust systems and processes are in place for overall administrative oversight and coordination of the patient through the relevant pathway. This will include adhering to the specific timescales and waiting time targets through validation and education, promoting a "Right First Time" culture.
Main duties of the job
- Maintain a high standard of administrative support to the Stroke medical team ensuring that robust systems are in place for the efficient end to end patient pathway.
- Ensure that digital transcriptions are managed timely in accordance with Trust expectation.
- Provide proactive waiting list coordination to ensure patients are booked in line with clinical priority and national/local waiting times and to support the best use ofcapacity for patient pathway
- Provide secretarial support to the Stroke consultants, clinical teams and specialist nurses alongside the clinical typist/administrator.
About us
We believe that the best care to our patients and community is provided by a professional and motivated team, so we invest heavily in training and education. There will also be lots of opportunities to support your development and improve your skills.
At Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust you'll be rewarded by a team that's proud to support its staff in all aspects of their lives. If you are up to the challenge, submit an application to become part of team DBTH.
It is our goal to give those who join Team DBTH the tools and opportunities in order to grow their career, so whether you spend just one year or fifty with us, it's our pledge to help youDevelop,BelongandThrive,Here.
Job description
Job responsibilities
- Oversee all aspects of the patient pathway liaising as appropriate with other members of the clinical administration team for timely and accurate system recording, in line with clinical instruction and with national and local waiting time targets.
- Use information reports/Patient Target List (PTL) to perform appropriate checks and co-ordinate next appointments/activities in line with clinical instruction/local/national agreed waiting times, working closely with consultants and delegated members of team to manage capacity effectively.
- Undertake appropriate checks to ensure all clinical outcomes have been recorded correctly and timely on the PAS system, taking basic corrective action when required via agreed standard operating procedures.
- Ensure all results/correspondence/equipment is made available for clinical activities
- Identify any patterns and trends with incorrect recording/missing data, liaising directly with other members of clinical administration teams to educate and correct to ensure validity of Trust information reports/patient pathway status, referring to the Team Leader as and when required
For full details please read the job description and person specification attached.
Job description
Job responsibilities
- Oversee all aspects of the patient pathway liaising as appropriate with other members of the clinical administration team for timely and accurate system recording, in line with clinical instruction and with national and local waiting time targets.
- Use information reports/Patient Target List (PTL) to perform appropriate checks and co-ordinate next appointments/activities in line with clinical instruction/local/national agreed waiting times, working closely with consultants and delegated members of team to manage capacity effectively.
- Undertake appropriate checks to ensure all clinical outcomes have been recorded correctly and timely on the PAS system, taking basic corrective action when required via agreed standard operating procedures.
- Ensure all results/correspondence/equipment is made available for clinical activities
- Identify any patterns and trends with incorrect recording/missing data, liaising directly with other members of clinical administration teams to educate and correct to ensure validity of Trust information reports/patient pathway status, referring to the Team Leader as and when required
For full details please read the job description and person specification attached.
Person Specification
Interpersonal Skills
Essential
- Ability to assimulate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Flexible and adaptable, able to take direction and instruction from others
Desirable
- Awareness of Trust Policies and Procedures
Knowledge and Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Demonstrable working knowledge of Microsoft packages including Word
Desirable
- Fully conversant with all waiting list functions on PAS and the ability to action these independently.
- Thorough knowledge of health care system and processes
- Understanding of Primary Care, GP and Community Services
Qualification and Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- RSA III or NVQ III or suitable equivalent level administrative qualification
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Organisational Skills
Essential
- A methodical and organised approach to work
- Demonstrates attention to detail
- Excellent verbal and written communication skills
Person Specification
Interpersonal Skills
Essential
- Ability to assimulate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Flexible and adaptable, able to take direction and instruction from others
Desirable
- Awareness of Trust Policies and Procedures
Knowledge and Experience
Essential
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Demonstrable working knowledge of Microsoft packages including Word
Desirable
- Fully conversant with all waiting list functions on PAS and the ability to action these independently.
- Thorough knowledge of health care system and processes
- Understanding of Primary Care, GP and Community Services
Qualification and Training
Essential
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- RSA III or NVQ III or suitable equivalent level administrative qualification
- ECDL or equivalent qualification / demonstrable experience
Desirable
- Business Administration Level II Apprenticeship
Organisational Skills
Essential
- A methodical and organised approach to work
- Demonstrates attention to detail
- Excellent verbal and written communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
