P&OD People Project Manager

Job responsibilities

Part of the People systems and workforce information Leadership teamthe post holder will be the key manager within the trust and lead the subject matter expert on Project methodologies such as Qi and PRINCE2. The post holder will be responsible for ensuring all projects meet the deliverables to time, that risks and issues are managed and that benefits are realised

To provide Project management expertise advise and support across a wide range of project

The post holder be also hold line management responsibilities for the People systems and workforce information team when required to be working in the D block offices

The post holder will have a comprehensive knowledge of Project tools and techniques such as SIPOC,RAID , GANNT charts etcThe post holder will be responsible for ensuring the the development of training packages to support project implementations where appropriate r

To ensure risk and issues are highlighted and managed. To lead project meetings and hold team members to account when completing their project related activities

To manage stakeholder engagement to ensure barriers to successful projects are managed effectively

Provide and receive highly complex and sensitive information, always adhering to the Data Protection Act and GDPR legislation .

In conjunction with the senior leaders across the directorate to formulate short, mid and long-term strategy for systems developments. Create and maintain appropriate project documentation in order to achieve effective implementation.

Provide advice and support in the development of key performance indicators related to project task activities and then the BAU transfer as part of PIR's

Constantly evaluate changes in employment Legislation and consider impact on workforce information strategies, data capture and reporting needs.

Answer complex queries (written, verbal, and electronic) from Managers, employees and outside agencies. Discuss and resolve issues with irate and sometimes distressed individuals.

Identify opportunities to improve the service by regularly conducting reviews of People systems procedures, processes and policies

Represent the Trust at external meetings when required

Review frequent requests and queries from senior P&OD management teams to identify opportunities for developing People systems solutions to satisfy the requirements of the Trust.

Assist and contribute to audits of Workforce Information and ESR to prevent fraud.

The post holder is the P&OD project lead for providing expert advice on all aspects of the people related projects

Critically evaluate and review project highlight reports and feedback finding to the project teams and senior stakeholders

Responsible for the production and evaluation of project related board level reports

Throughout the project lifecycle build and maintain strong working relationships with stakeholders

Work with stakeholders (internal and external), service and professional leads to develop people and workforce information solutions to meet the needs and demands of the Trust.

Deputise, where appropriate, for the Senior People systems project manager

Experience

Essential

• Experience of co-ordinating or planning activities for a group(s) of staff. E.g. project teams
• Knowledge, understanding and experience of programme and project management at DBTH e.g. Qi and Monday.com
• Experience of preparing project/programme documentation e.g. Business Cases, Project Initiation Documents, Project Plans, Highlight Reports, Exception Reports within a PRINCE 2 environment
• Understanding and experience of the management of risks
• Experienced at developing effective working relationships with other colleagues both trust and wider ICB organisations
• Reacting positively to working in a continuously changing environment and adapting well to change
• Working flexibly to complete tasks and working to achieve deadlines
• Data analysis and information management skills including interpretation, analysis and comparison

Desirable

• Knowledge and experience of the Project and Programme Management, Delivery and Post Implementation Cycle
• Evidence of working within Change Management or Project Management environment
• Understanding of NHS Agenda for Change and Medics Terms and conditions
• Knowledge and experience in the use of eroster and ESR systems

Qualifications and Training

Essential

• Hold a relevant degree or substantial equivalent experience
• Advanced user of Microsoft Office, particularly with Word and Excel
• Demonstrable experience of working in the NHS delivering projects and/or equivalent experience

Desirable

• PRINCE 2 qualified
• DBTH Qi coach L2

Interpersonal Skills

Essential

• Highly effective interpersonal, communication, verbal and writing skills
• Communicate sensitive, complexed and detailed information
• Negotiation experience to maintain project progress and resolve issues
• Evidence of effective and successful coaching/training of others
• Confident communicator at all levels
• Ability to interpret business requirements from all forms of communication

Desirable

• Able to deliver clear presentations to diverse audiences

Organisational skills

Essential

• Strong analytical skills with the ability to make effective judgments involving complex facts or situations across a range of issues
• Self-motivated / enthusiastic and able to use initiative to effectively manage and prioritise a varied workload
• Effectively working as part of a team and on own initiative
• Ability to identify a clear view of job role, responsibilities, objectives, scope and opportunities
• Continuous development of own skills, knowledge and experience in order to improve personal performance
• Analytical and numerate
• Influencing and persuasive
• Flexibility to meet the requirements of the Trust
• Working in an analytical and logical approach to problem solving
• Applying relevant standards to solutions
• Managing time and resources

Desirable

• Drafts clear accurate and complex reports that are easily understandable

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).