Senior Directorate PA

Job summary

We have an exciting opportunity for dynamic and motivated individual to join GOSH and the Body, Bones & Mind Directorate as a Senior Directorate PA.

You will be responsible for providing high level confidential personal assistant support to the management team of specified directorate(s) by assisting the planning and organisation of the management team workload.

You will be expected to prioritise their workload using judgement and initiative keeping the management team informed, when appropriate, of any decisions made or actions taken.

The post holder is expected to recognise the high-profile nature of the work of the management team and to ensure that all work is of the highest standard. The post holder will also support the work of the management team by preparing agendas and taking minutes at meetings.

Main duties of the job

To have full autonomy for the diary management of the management team using personal judgment to plan ahead and manage commitments. To ensure effective and appropriate use of the management team time by allocating appointments using discretion and exercising significant influencing skills allowing prioritisation of their workload to meet deadlines.

To manage and action as appropriate the e-mails of the management team and take appropriate action using initiative to prioritise issues and respond on behalf of the management team when appropriate.

To facilitate meetings by arranging venues/facilities, prepares agenda and circulate relevant papers. To attend meetings when required, taking, transcribing and distributing accurate minutes and following up any actions deemed appropriate.

To make travel arrangements for the management team when requested.

To assist in the vacancy approval process by maintaining a record of vacancies and dealing with approved vacancies following panel meetings.

About us

GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.

We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.

We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.

We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks.

Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee