Job summary
An exciting opportunity has arisen to join our team as a Contracts & Invoicing Manager within the Space & Place Directorate at Great Ormond Street Hospital.
The role will work with the service leads within Space & Place to develop our contracts database, collating all existing agreements and be the first point of contact of all procurement of new and expiring agreements.
Our Estates Team manages a large number of equipment maintenance/service contracts on behalf of the Trust for the Space & Place Directorate. The post holder will support this work with Engineering staff, key stakeholders, external organisations, individuals and equipment manufacturers to ensure that these contracts are compliantly procured and robustly performance managed once in place to provide value for money and high-quality services.
The successful candidate will also work closely with our Accounts Payable Team to setup and be the subject matter expert for the management for the process that ensures all contractors and suppliers are paid promptly and correctly.
Main duties of the job
- The post holder will develop and monitor all associated contractual KPIs, leading on contractual performance management and advising the Senior Estates Operations Manager and Associate Director of Estates & Compliance on contracts that are failing, negotiating with external service managers and developing improvement criteria to guide contractors on how to resolve poor performance.
- The successful candidate will work with a wide range of staff members, employing a wide range of communication and negotiation techniques to ensure the success of all agreements within our hard services portfolio.
- The post holder will work closely with our Trust Contracts Manager, Procurement and Finance teams to ensure the Trust database is populated and updated where necessary and to ensure that reminders are sent for renewal in time to allow re-tendering or, as appropriate, extension or planned expiry.
About us
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.
We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.
We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.
We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.
We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Values
Essential
- Gosh Values
- Knowledge and Understanding of diverse backgrounds and perspectives.
- Understanding of Diversity and Inclusion challenges in the workplace.
- Demonstrable contribution to advancing Equality, Diversity and Inclusion in the Workplace
Academic/Professional qualification/Training
Essential
- First degree in business or legal subject or relevant professional experience
- CIPS Level 5 Advanced Diploma/training for CIPS or equivalent professional experience
Desirable
- Masters Degree or equivalent experience
- CIPD - Chartered Institute of Purchasing and Supply qualification or equivalent
Experience/Knowledge
Essential
- Relevant specialist experience of NHS or local authority service agreements/ contracting processes; or managing services in the NHS sufficient to have gained a thorough knowledge of these aspects of NHS management activities
- Comprehensive understanding of procurement processes and knowledge of OJEU legislation
- Experience of working as a Contracts/Operation Manager
- Significant experience of procuring and negotiating contractual terms and conditions in line with best value initiatives and financial regulations
- Experience of leading service improvement and evidence of success in securing favourable outcomes through successful negotiation
- Advanced knowledge of the overall contracts management process and tendering processes
- A high level of management and performance monitoring experience
- Expert knowledge of procurement rules including key elements of Public Contracts Regulations 2015 and related governance issues
- Experience of using eProcurement systems with a willingness to become the Directorate subject matter expert
- Expert knowledge of Microsoft office applications
Desirable
- Experience and expertise of an Accounts Payable function
Skills/Abilities
Essential
- High level of proficiency with Excel and the presentation of management information together with the ability to analyse and interpret data and communicate trends and other pertinent information to senior managers.
- Ability to challenge situations, using persuasive language to gain agreement and lead on alternative change
- Advanced negotiating skills to develop effective commercial arrangements
- Skilled communicator, able to deliver in depth presentations to professional groups including senior management
- Excellent written and verbal communication skills
- Ability to manage complex and unpredictable situations
- Expert in delivering training to groups of other professional staff
- Excellent number and numeric reasoning skills
- Used to working on own initiative and to tight deadlines
- Team player who is also used to working autonomously
- Excellent communication skills both in person and on paper, capable of using persuasive language and negotiating skills to lead and enforce compliance and use of relevant systems
- Comfortable and experienced in managing urgent supply issues and developing action plans to map solutions
- Analytical / problem solver
- Ability to manage staff if required
Desirable
- Proficiency with NHS standard ordering systems, preferably eProc
Person Specification
Values
Essential
- Gosh Values
- Knowledge and Understanding of diverse backgrounds and perspectives.
- Understanding of Diversity and Inclusion challenges in the workplace.
- Demonstrable contribution to advancing Equality, Diversity and Inclusion in the Workplace
Academic/Professional qualification/Training
Essential
- First degree in business or legal subject or relevant professional experience
- CIPS Level 5 Advanced Diploma/training for CIPS or equivalent professional experience
Desirable
- Masters Degree or equivalent experience
- CIPD - Chartered Institute of Purchasing and Supply qualification or equivalent
Experience/Knowledge
Essential
- Relevant specialist experience of NHS or local authority service agreements/ contracting processes; or managing services in the NHS sufficient to have gained a thorough knowledge of these aspects of NHS management activities
- Comprehensive understanding of procurement processes and knowledge of OJEU legislation
- Experience of working as a Contracts/Operation Manager
- Significant experience of procuring and negotiating contractual terms and conditions in line with best value initiatives and financial regulations
- Experience of leading service improvement and evidence of success in securing favourable outcomes through successful negotiation
- Advanced knowledge of the overall contracts management process and tendering processes
- A high level of management and performance monitoring experience
- Expert knowledge of procurement rules including key elements of Public Contracts Regulations 2015 and related governance issues
- Experience of using eProcurement systems with a willingness to become the Directorate subject matter expert
- Expert knowledge of Microsoft office applications
Desirable
- Experience and expertise of an Accounts Payable function
Skills/Abilities
Essential
- High level of proficiency with Excel and the presentation of management information together with the ability to analyse and interpret data and communicate trends and other pertinent information to senior managers.
- Ability to challenge situations, using persuasive language to gain agreement and lead on alternative change
- Advanced negotiating skills to develop effective commercial arrangements
- Skilled communicator, able to deliver in depth presentations to professional groups including senior management
- Excellent written and verbal communication skills
- Ability to manage complex and unpredictable situations
- Expert in delivering training to groups of other professional staff
- Excellent number and numeric reasoning skills
- Used to working on own initiative and to tight deadlines
- Team player who is also used to working autonomously
- Excellent communication skills both in person and on paper, capable of using persuasive language and negotiating skills to lead and enforce compliance and use of relevant systems
- Comfortable and experienced in managing urgent supply issues and developing action plans to map solutions
- Analytical / problem solver
- Ability to manage staff if required
Desirable
- Proficiency with NHS standard ordering systems, preferably eProc
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Great Ormond Street Hospital for Children NHS Foundation Trust
Address
Great Ormond Street Hospital
Great Ormond Street
London
WC1N 3JH
Employer's website
https://www.gosh.nhs.uk/ (Opens in a new tab)
