Job summary
Executive Assistant to Chief Data Officer
We have an exciting opportunity for a dynamic and motivated individual to join a world leading Trust, providing executive assistant support to the Chief Data Officer (CDO).
Main duties of the job
The role is to provide comprehensive administrative and executive assistant (EA) support to the Chief Data Officer (CDO).
The post holder is required to support the co-ordination and scheduling of regular board level and management meetings, maintenance of action logs and risk register, diary management, and collation of data and other returns from across the directorate that they support.
The role requires excellent communication skills and the ability to work autonomously to deliver the core administrative function for the CDO, ensuring that governance processes and standards are adhered to.
The post holder will be responsible and accountable to the CDO and there will be an opportunity for further development whilst in the role.
This is an exciting opportunity and if, having reviewed the Job Description and Person Specification, you feel this role is right for you then we look forward to hearing from you.
For an informal discussion about the role, contact Igra.Hassan@gosh.nhs.uk. If you are interested in a specific role, please indicate that when you get in touch.
About us
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.
We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.
We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.
We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.
We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.
Person Specification
Our Always Values
Essential
- GOSH Always Values
- Experience of working as part of a diverse team.
- Experience of contributing to an inclusive workplace culture.
Education, Training and Qualifications
Essential
- Evidence of continued professional development
- Degree level education or equivalent and experience in business administration
Desirable
- Administrative/Business qualifications
Skills and Abilities
Essential
- Excellent interpersonal/communication skills to liaise with internal and external persons of all grades
- Proficient in the use of Microsoft Office; Word, Outlook, Excel and PowerPoint
- Demonstrable secretarial skills and ability to produce accurate documents to a high standard of presentation
- Ability to work as a team member, including across directorates and teams
- Able to work on own initiative and maintain a calm approach under pressure in a busy environment
- Able and willing to prioritise workload to respond to immediate and urgent requests
- Event management
- Ability to work to conflicting deadlines/timescales
Desirable
- Strong negotiation and persuasion skills
Knowledge & Experience
Essential
- Excellent administrative, organisational and planning skills
- Extensive experience of working as a Personal Assistant to a Senior Manager or Executive Assistant to a Director
- Knowledge of key issues within the NHS and/or other public sector organisations
- Previous experience of coordinating and supporting the administration of a corporate division
- Experience of maintaining office systems and a good record keeping
- Experience of minute taking at executive management level
Desirable
- Event organisation experience
Person Specification
Our Always Values
Essential
- GOSH Always Values
- Experience of working as part of a diverse team.
- Experience of contributing to an inclusive workplace culture.
Education, Training and Qualifications
Essential
- Evidence of continued professional development
- Degree level education or equivalent and experience in business administration
Desirable
- Administrative/Business qualifications
Skills and Abilities
Essential
- Excellent interpersonal/communication skills to liaise with internal and external persons of all grades
- Proficient in the use of Microsoft Office; Word, Outlook, Excel and PowerPoint
- Demonstrable secretarial skills and ability to produce accurate documents to a high standard of presentation
- Ability to work as a team member, including across directorates and teams
- Able to work on own initiative and maintain a calm approach under pressure in a busy environment
- Able and willing to prioritise workload to respond to immediate and urgent requests
- Event management
- Ability to work to conflicting deadlines/timescales
Desirable
- Strong negotiation and persuasion skills
Knowledge & Experience
Essential
- Excellent administrative, organisational and planning skills
- Extensive experience of working as a Personal Assistant to a Senior Manager or Executive Assistant to a Director
- Knowledge of key issues within the NHS and/or other public sector organisations
- Previous experience of coordinating and supporting the administration of a corporate division
- Experience of maintaining office systems and a good record keeping
- Experience of minute taking at executive management level
Desirable
- Event organisation experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Great Ormond Street Hospital for Children NHS Foundation Trust
Address
Great Ormond Street Hospital for Children NHS Foundation Trust
Great Ormond Street
London
WC1N 3JH
Employer's website
https://www.gosh.nhs.uk/ (Opens in a new tab)
