Northamptonshire Healthcare Foundation Trust

Team Administrator

The closing date is 20 February 2026

Job summary

An exciting opportunity has arisen to join the Healthcare Team at HMP Bedford, a Category B male prison, as a Team Administrator. This role offers a unique opportunity to make a meaningful contribution to the health, wellbeing, and rehabilitation of individuals within the custodial environment by providing vital administrative and business support.

As a Team Administrator, you will play a key role in supporting the effective day-to-day running of healthcare services within the prison. You will work closely with a multidisciplinary team, ensuring administrative processes run smoothly and efficiently to support high-quality patient care.

Main duties of the job

Provide comprehensive administrative and business support to the healthcare team
Manage diaries, meetings, and minute-taking as required
Maintain accurate and up-to-date records, databases, and patient information systems
Support the coordination of clinics, appointments, and referrals
Assist with data collection, reporting, and performance monitoring
Process correspondence, documentation, and confidential information in line with policies

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

06 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

270-TG695-MH

Job locations

HMP Bedford

St Loyes Street

Bedford

MK40 1HG

Job description

Job responsibilities

Provide comprehensive administrative and business support to the healthcare team
Manage diaries, meetings, and minute-taking as required
Maintain accurate and up-to-date records, databases, and patient information systems
Support the coordination of clinics, appointments, and referrals
Assist with data collection, reporting, and performance monitoring
Process correspondence, documentation, and confidential information in line with policies

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Provide comprehensive administrative and business support to the healthcare team
Manage diaries, meetings, and minute-taking as required
Maintain accurate and up-to-date records, databases, and patient information systems
Support the coordination of clinics, appointments, and referrals
Assist with data collection, reporting, and performance monitoring
Process correspondence, documentation, and confidential information in line with policies

Person Specification

Experience

Essential

Booking clinics and managing clinicians' ledgers
Take minutes in clinical and operational meetings
Able to use Microsoft Office programmes, including Outlook, Word, PowerPoint, and Excel.

Desirable

Inputting data into local and national data bases
maintain correct clinical systems data for service users
working in prison or secure estate

Knowledge

Essential

Maintaining local data bases
Booking clinics and managing clinicians' ledgers
Booking rooms and managing diaries

Desirable

Placing procurement requests
working at times without direct supervision
Good time management

Person Specification

Experience

Essential

Booking clinics and managing clinicians' ledgers
Take minutes in clinical and operational meetings
Able to use Microsoft Office programmes, including Outlook, Word, PowerPoint, and Excel.

Desirable

Inputting data into local and national data bases
maintain correct clinical systems data for service users
working in prison or secure estate

Knowledge

Essential

Maintaining local data bases
Booking clinics and managing clinicians' ledgers
Booking rooms and managing diaries

Desirable

Placing procurement requests
working at times without direct supervision
Good time management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.