Northamptonshire Healthcare Foundation Trust

Ward Administrator

This job is now closed

Job summary

We are looking for a motivated indivdiual to join our CAMHS Inpatient Admin Team.

We are looking for someone who has experience of working within an office environment, has good computer skills, committed to working as part of a team and has a flexible approach to the role.

(Training will be given)

Main duties of the job

The role of the Ward Administrator within CAMHS Inpatients is to work closely with the Ward Manager & Nursing Team in the day to day running of the ward. Linking in with the other CAMHS Inpatient Ward Administrator & supporting the Business Support Officer with any requests.

Reporting to: Business Support Officer, CAMHS Inpatients & Crisis Pathway

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

06 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

270-TG619-ACS

Job locations

CAMHS Inpatients, The Sett, Berrywood Hospital

Berrywood Drive

Northampton.

NN5 6UD

Job description

Job responsibilities

Sending the Welcome Pack to new admissions (Parents/Carers & young people)

Informing the young persons GP of their admission.

Invite, Attend & Minute the Weekly Clinical Review Meetings. Ensuring that the information is shared within the team & templates are fully completed & sent to parents/carers.

Ensuring the weekly recording Keeping Audit on AMaT is 100% compliant.

Updating sickness recording spreadsheet

Updating the incident reporting record.

E-Roster system adding/changing shifts where required.

Access to Record Requests Ensuring documentation is taken off patient records

Attend & minute the monthly team meetings

Distribution of the weekly returns

Liaising with the Case Managers & other professionals in and outside of the Trust

Manager access, adding team supervision & appraisals to ESR

Collecting data for QNIC Rose

Purchasing on the Trust Agresso & NHS Supply Chain ordering system.

The archiving of old documents.

Supporting on the CAMHS Inpatient Star Days

Job description

Job responsibilities

Sending the Welcome Pack to new admissions (Parents/Carers & young people)

Informing the young persons GP of their admission.

Invite, Attend & Minute the Weekly Clinical Review Meetings. Ensuring that the information is shared within the team & templates are fully completed & sent to parents/carers.

Ensuring the weekly recording Keeping Audit on AMaT is 100% compliant.

Updating sickness recording spreadsheet

Updating the incident reporting record.

E-Roster system adding/changing shifts where required.

Access to Record Requests Ensuring documentation is taken off patient records

Attend & minute the monthly team meetings

Distribution of the weekly returns

Liaising with the Case Managers & other professionals in and outside of the Trust

Manager access, adding team supervision & appraisals to ESR

Collecting data for QNIC Rose

Purchasing on the Trust Agresso & NHS Supply Chain ordering system.

The archiving of old documents.

Supporting on the CAMHS Inpatient Star Days

Person Specification

Qualifications

Essential

Educated with GCSE English
Education with GCSE Maths

Desirable

Experience of working within an office environment

Skills & Knowledge

Essential

IT Literate using Microsoft Teams, Word & Excel
A good understanding of safeguarding

Desirable

Experience of using the Trust purchasing systems (Agresso & NHS Supply chain)

Person Specification

Qualifications

Essential

Educated with GCSE English
Education with GCSE Maths

Desirable

Experience of working within an office environment

Skills & Knowledge

Essential

IT Literate using Microsoft Teams, Word & Excel
A good understanding of safeguarding

Desirable

Experience of using the Trust purchasing systems (Agresso & NHS Supply chain)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.