Northamptonshire Healthcare Foundation Trust

Clinical Administration Assistant

The closing date is 07 November 2025

Job summary

To primarily provide a range of basic administration support to identified administration staff as appropriate. To cover for colleagues during break times and absence periods where needed.

Main duties of the job

Key Responsibilities:

To assist the Senior Administrator and Nursing Team in providing a wide range of clerical and administrative duties.

To support the Children's Community Nursing Team with consumables stock ordering and processing.

To assist with audio typing / proof reading letters and reports as directed.

To provide general office duties to include distributing incoming/outgoing mail, scanning and photocopying as required.

Answer telephone calls from patients and external organisations promptly and efficiently.

To book rooms as appropriate for clinics or meetings.

To support the maintenance and management of the office environment, including stationery provision.

To support the maintenance and management of the consumables stock required by the Children's Community Nursing teams.

Demonstrate tasks to new starters, including temporary staff, if required.

Reception cover on an adhoc basis

Any other duties as may be delegated.

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

28 October 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

270-TG445-ACS

Job locations

Sudborough House, St Mary's Hospital

London Road

Kettering

NN15 7PW

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Person Specification

education

Essential

GCSE or Equivalent grade 4 or above Maths and English

Desirable

NVQ Level 2 in administration

Experience

Essential

Experience of working in an office environment
Experience of working in a team

Desirable

Experience of SystmOne
Expereience of working with children/your people and their families
Previous experience of NHS

skills

Essential

Ability to interact effectively with staff from all disciplines
Flexible and adaptable approach
Professional , helpful and polite

Desirable

An interest of working with children/ young people

Person Specification

education

Essential

GCSE or Equivalent grade 4 or above Maths and English

Desirable

NVQ Level 2 in administration

Experience

Essential

Experience of working in an office environment
Experience of working in a team

Desirable

Experience of SystmOne
Expereience of working with children/your people and their families
Previous experience of NHS

skills

Essential

Ability to interact effectively with staff from all disciplines
Flexible and adaptable approach
Professional , helpful and polite

Desirable

An interest of working with children/ young people

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.