Northamptonshire Healthcare Foundation Trust

Workforce Officer

The closing date is 26 October 2025

Job summary

An Exciting opportunity has arisen for a Workforce Officer at Northamptonshire Healthcare Foundation Trust.A specialised administrative role where you will not only be required to be an expert user of ESR (an oracle-based staff management system) for data entry and maintenance but also have good Microsoft Office skills in particular excel to record, validate & analyse data.

The post holder will be responsible for the day-to-day system process management and maintenance of employee records in ESR,ensuring that starters, leavers and changes to contract and circumstances are entered on the system, as accurately and efficiently as possible.

We are seeking excellent communication skills and a focus on customer service is essential, as are an aptitude for problem solving, accuracy and attention to detail. Being the first point of contact for those who require assistance with all workforce queries, liaising with a range of colleagues to deliver an effective service.

You must be a highly motivated and very organised individual as you will be handling multiple work flows in a busy fast paced and challenging environment working to strict deadlines and maintaining all aspects of information governance.

You should be able to respond to challenges, have innovative ideas and be capable of working with minimal supervision.

You will be working as part of a small team, so must be a reliable team member with the ability to prioritise workload.

Main duties of the job

Be an expert user of ESR the day-to-day system process management and maintenance of employee records or similar staff records system.

Develop a sufficient understanding of Trust & NHS Terms and Conditions of employment to ensure Trust policies are followed when change of contract data is entered into ESR.

Demonstrate a Customer Service focus communicating directly with a range of service users who contact the Workforce Team via telephone, Microsoft Teams or email.

To ensure timely and efficient service is provided to all customers, by maintaining good practices and ensuring excellent communication, working together and building support relationships.

Prioritisation and planning skills with ability to manage multiple strands of work in order to meet payroll deadlines

Coach and promote the adoption of "best practice" methods in the use of ESR.

Willingness to embrace change suggesting and supporting the learning of new skills, processes and systems.

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools. We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

Date posted

16 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working, Home or remote working

Reference number

270-TG406-CORP

Job locations

St Mary's Hospital

77 London Road

Kettering

NN15 7PW

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Person Specification

QUALIFICATIONS TRAINING, KNOWL

Essential

oQualified to NVQ level 3 or equivalent experience.
oBe an expert user of ESR the day-to-day system process management and maintenance of employee records or similar staff records system (provide example if so).

Desirable

oKnowledge of Microsoft packages, in particular Excel using filters, creating pivot tables, lookups and formulas to inform and highlight data issues.

SKILLS

Essential

oPrioritisation and planning skills with ability to manage multiple strands of work in order to meet deadlines (provide examples).
oProfessional manner and mature approach to dealing with confidential and sensitive issues and information.

Desirable

oKnowledge of ESR Self Service Hierarchy.

ATTITUDE

Essential

oWillingness to embrace change suggesting and supporting the learning of new skills, processes and systems (provide exmaples).
oFocus on delivering a high-quality standard of customer service.

Desirable

oBe self-motivated and a reliable team member and be able to respond to challenges, have innovative ideas and be capable of working with minimal supervision.

EXPERIENCE

Essential

oAble to focus for prolonged period of concentration in a fast paced and challenging environment.
oUse sound judgement to identify difficult or unresolvable problems.

Desirable

oNHS administrative experience.

Person Specification

QUALIFICATIONS TRAINING, KNOWL

Essential

oQualified to NVQ level 3 or equivalent experience.
oBe an expert user of ESR the day-to-day system process management and maintenance of employee records or similar staff records system (provide example if so).

Desirable

oKnowledge of Microsoft packages, in particular Excel using filters, creating pivot tables, lookups and formulas to inform and highlight data issues.

SKILLS

Essential

oPrioritisation and planning skills with ability to manage multiple strands of work in order to meet deadlines (provide examples).
oProfessional manner and mature approach to dealing with confidential and sensitive issues and information.

Desirable

oKnowledge of ESR Self Service Hierarchy.

ATTITUDE

Essential

oWillingness to embrace change suggesting and supporting the learning of new skills, processes and systems (provide exmaples).
oFocus on delivering a high-quality standard of customer service.

Desirable

oBe self-motivated and a reliable team member and be able to respond to challenges, have innovative ideas and be capable of working with minimal supervision.

EXPERIENCE

Essential

oAble to focus for prolonged period of concentration in a fast paced and challenging environment.
oUse sound judgement to identify difficult or unresolvable problems.

Desirable

oNHS administrative experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Northamptonshire Healthcare Foundation Trust

Address

St Mary's Hospital

77 London Road

Kettering

NN15 7PW

Employer's website

https://www.nhft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northamptonshire Healthcare Foundation Trust

Address

St Mary's Hospital

77 London Road

Kettering

NN15 7PW

Employer's website

https://www.nhft.nhs.uk/ (Opens in a new tab)