Job summary
Overview
The post holder is accountable to the Financial Controller for whom they may deputise in certain areas such as support for accounts payable and dealing with queries.
The post holder will collaborate with other members of the financial services team to support the financial controller provide an effective, efficient, and professional financial accounting service, delivering the Trust's financial duties, statutory accounts, and financial returns.
Provides support to the wider Financial Services teams including technical accounts, accounts payable, accounts receivable and cashiers so a thorough understanding of these areas is essential to ensure high levels of controls are maintained.
The role includes supporting the technical functions of the department; ensuring the integrity of the ledger system through the monitoring and reconciliation of control accounts; reviewing, writing and implementation of departmental procedures; supporting the production of statutory accounts, lead schedules and working papers; completing the NHS Agreement of Balances and supporting senior managers during internal and external audits as required.
Main duties of the job
Maintain the fixed assets register and fixed assets accounting and reporting.
Dealing with capital queries from Estates and the Digital /IT team
Lead on the annual asset verification exercise
Support the Financial Controller in preparation of the annual capital plan
Lead on NHS Agreement of Balance and compile reports and returns required in relation to the Agreement of Balance
Prepare/provide support in relation to payment to suppliers and staff through weekly payment run or faster payments as necessary
Maintain robust cash ledger through timely and accurate cash book postings
Support the financial controller with Cash Flow Management
Ensure company credit card accounts entries are posted in the ledger regularly
Reconcile charity control accounts to ascertain invoice raising to charity
Ensure payroll statutory and voluntary attachment of earnings orders are paid over to the appropriate bodies/organisations each month
Deputise Financial Controller as required
Lead on investigating payables matches and completion of the National Fraud Initiative exercise.
Ad hoc duties as required by senior management.
About us
NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.
NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.
Job description
Job responsibilities
Key responsibilities
Capital
To support the financial controller in maintaining the Trusts fixed asset registers and accurately report depreciation figure for owned assets.
The post holder will be expected to lead on the regular monitoring of expenditure against the Trusts capital programme ensuring it is appropriate and in line with planned expenditure. They will be responsible for the issue and maintenance of capital codes, ensure VAT has been accounted for correctly, accurately classifying capital additions and processing PDC draws from DHSC. Monthly reconciliations to ensure accurate reporting. They will also lead the annual asset verification exercise and support the financial controller in reviewing disposals and assets under construction. The post holder may be asked to support preparation of the annual capital plan. Completion of the NHSI monthly monitoring return with regards to the capital expenditure of the Trust.
The post holder will ensure accurate information is available on performance against the Trusts capital program for reporting to the Capital Board on a quarterly basis and will build relationships with and regularly meet capital project managers to review expenditure.
Treasury & Cash Management
Leads on ensuring the Trusts cashbook and patients money transactions are accurately maintained each day.
Preparing the Trusts cash flow forecast including reviewing variances between forecast and actual out-turns and reporting these to the financial controller on a monthly basis.
Administering of the Trusts credit cards, analysis of expenditure including challenging any purchases not made in accordance with Trust policy and ensuring it is posted monthly.
Monthly monitoring and reconciliation of all payables control accounts, patients money accounts and provisions accounts, maintaining lead schedules on a monthly basis and completing working papers to a standard that meets external audit and year end reporting requirements.
Prepare monthly BPPC information and input to NHSI return. Investigate any queries. Monthly reconciliation of charitable funds account and raising debtor request to the charity.
Supervise the management of the 2 cash offices. Conduct regular supervisions and manage the 2 staff members within the cash offices. Providing help and HR support in the day to day management of the offices.
VAT
The post holder will ensure regular reviews of COS VAT, any necessary adjustments are made and reported to the accounts payable team and support the financial services department by providing training and support in VAT matters.
Payroll
To ensure statutory and voluntary attachment of earnings orders are paid over to the appropriate bodies/organisations each month. Reconciliation of all payables control accounts.
Paying over of salary sacrifice deductions for schemes on a monthly basis and reconciling. Raising of debtors for any bike schemes as required.
Other
The post holder will lead on the payables section of the Agreement of Balances exercises including reconciling working papers to the ledger and collaborating with the wider finance department and Trust colleagues to ensure the full exercise is completed within national deadlines. Liaise with counterparty organizations to resolve queries.
Process payments for the sexual health contract such as EHC and LARC, liaising with pharmacies and GP practices to resolve queries.
Leads on investigating payables matches and completion of the National Fraud Initiative exercise.
To provide support as required to systems development and the wider financial services team.
Job description
Job responsibilities
Key responsibilities
Capital
To support the financial controller in maintaining the Trusts fixed asset registers and accurately report depreciation figure for owned assets.
The post holder will be expected to lead on the regular monitoring of expenditure against the Trusts capital programme ensuring it is appropriate and in line with planned expenditure. They will be responsible for the issue and maintenance of capital codes, ensure VAT has been accounted for correctly, accurately classifying capital additions and processing PDC draws from DHSC. Monthly reconciliations to ensure accurate reporting. They will also lead the annual asset verification exercise and support the financial controller in reviewing disposals and assets under construction. The post holder may be asked to support preparation of the annual capital plan. Completion of the NHSI monthly monitoring return with regards to the capital expenditure of the Trust.
The post holder will ensure accurate information is available on performance against the Trusts capital program for reporting to the Capital Board on a quarterly basis and will build relationships with and regularly meet capital project managers to review expenditure.
Treasury & Cash Management
Leads on ensuring the Trusts cashbook and patients money transactions are accurately maintained each day.
Preparing the Trusts cash flow forecast including reviewing variances between forecast and actual out-turns and reporting these to the financial controller on a monthly basis.
Administering of the Trusts credit cards, analysis of expenditure including challenging any purchases not made in accordance with Trust policy and ensuring it is posted monthly.
Monthly monitoring and reconciliation of all payables control accounts, patients money accounts and provisions accounts, maintaining lead schedules on a monthly basis and completing working papers to a standard that meets external audit and year end reporting requirements.
Prepare monthly BPPC information and input to NHSI return. Investigate any queries. Monthly reconciliation of charitable funds account and raising debtor request to the charity.
Supervise the management of the 2 cash offices. Conduct regular supervisions and manage the 2 staff members within the cash offices. Providing help and HR support in the day to day management of the offices.
VAT
The post holder will ensure regular reviews of COS VAT, any necessary adjustments are made and reported to the accounts payable team and support the financial services department by providing training and support in VAT matters.
Payroll
To ensure statutory and voluntary attachment of earnings orders are paid over to the appropriate bodies/organisations each month. Reconciliation of all payables control accounts.
Paying over of salary sacrifice deductions for schemes on a monthly basis and reconciling. Raising of debtors for any bike schemes as required.
Other
The post holder will lead on the payables section of the Agreement of Balances exercises including reconciling working papers to the ledger and collaborating with the wider finance department and Trust colleagues to ensure the full exercise is completed within national deadlines. Liaise with counterparty organizations to resolve queries.
Process payments for the sexual health contract such as EHC and LARC, liaising with pharmacies and GP practices to resolve queries.
Leads on investigating payables matches and completion of the National Fraud Initiative exercise.
To provide support as required to systems development and the wider financial services team.
Person Specification
Qualifications
Essential
- Diploma Level CCAB /CIMA or Equivalent Experience
- Relevant degree in Accounting or Equivalent experience in a relevant Finance role
Desirable
- Specialist knowledge if the national NHS finance regime
Experience
Essential
- Experience and understanding of fixed asset register and capital accounting
- Experience and understanding of VAT rules and accounting
- Experience and understanding of Agreement of balance
- Experience and understanding of cash management
- Experience and understanding of Finance processes
Desirable
- Experience of working within NHS financial services department
Person Specification
Qualifications
Essential
- Diploma Level CCAB /CIMA or Equivalent Experience
- Relevant degree in Accounting or Equivalent experience in a relevant Finance role
Desirable
- Specialist knowledge if the national NHS finance regime
Experience
Essential
- Experience and understanding of fixed asset register and capital accounting
- Experience and understanding of VAT rules and accounting
- Experience and understanding of Agreement of balance
- Experience and understanding of cash management
- Experience and understanding of Finance processes
Desirable
- Experience of working within NHS financial services department
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
