Northamptonshire Healthcare Foundation Trust

PA to Improvement Director

The closing date is 15 August 2025

Job summary

An exciting opportunity has arisen for a PA/Administrator to provide direct administrative support to our Improvement Director. This will include day to day administrative support, including complex diary management and email management. They will also provide administrative support to the projects the Improvement Director is leading and involved in.

We are seeking an individual who is a team player, compassionate and flexible in their approach and able to use initiative and judgement to organize their own workload.

Main duties of the job

The post holder will provide day to day administrative support, including complex diary management, email management, meeting planning and minute taking as and when needed.

The postholder will also provide administrative support to the projects that the Improvement Director is leading and involved in, which will vary.

The post holder will also need too:

Communicate effectively with a wide range of people and agencies, both internally and externally, either in person, on MS Teams or on the telephone.

To provide and receive information which may be of a confidential, sensitive or contentious nature.

The post holder will be required to meet NHS standards of confidentiality and information sharing.

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

04 August 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

270-TG250-CORP

Job locations

Berrywood Hospital

Northamptonshire

NN5 6UD

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Person Specification

Knowledge and Experience

Essential

NVQ level 3 in Business Administration or equivalent experience and/or RSA3 or equivalent
Knowledge and experience of using software programmes acquired through formal training to experience. These programmes include Outlook, word, excel, PowerPoint and teams
Experience of high level diary and email management
Experience of engaging and communicating effectively with people at all levels

Skills and Abilities

Essential

Ability to undertake efficient and effective diary management at a senior level, ensuring preparation and briefing for attendance at meetings
Ability to co-ordinate key meetings including agenda planning, formal minutes, and action tracking.
Strong communication skills (verbal and written) with excellent interpersonal skills

Person Specification

Knowledge and Experience

Essential

NVQ level 3 in Business Administration or equivalent experience and/or RSA3 or equivalent
Knowledge and experience of using software programmes acquired through formal training to experience. These programmes include Outlook, word, excel, PowerPoint and teams
Experience of high level diary and email management
Experience of engaging and communicating effectively with people at all levels

Skills and Abilities

Essential

Ability to undertake efficient and effective diary management at a senior level, ensuring preparation and briefing for attendance at meetings
Ability to co-ordinate key meetings including agenda planning, formal minutes, and action tracking.
Strong communication skills (verbal and written) with excellent interpersonal skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.