Northamptonshire Healthcare Foundation Trust

Ward Administrator

The closing date is 08 August 2025

Job summary

We have an exciting opportunity for a Band 2 Ward Administrator to join an evolving and inclusive team to provide administrative support to community inpatients at Beechwood Ward in Rushden. We are looking for a dynamic individual, with great team working qualities and an interest in learning new tasks in order to support wider teams. Candidates must be flexible and able to use their own initiative to organise their own workload dependent on the priorities and requirements at the time. Good IT skills and flexibility are essential for this role. There is the option to access further training whilst you are in post.

The post holder will work alongside Team Administrator, Nursing, Therapy and Medical team supporting the community inpatient service in Rushden. You will be based at Beechwood Ward in Rushden.

37.5 hours per week, permanent post.

Main duties of the job

-To provide administrative and clerical support for the ward team to assist in the smooth running of the ward focused on patient care. To prioritise administrative tasks to meet deadlines as required. Support to reduce admin pressures on staff releasing clinicians time for 'time to care'.

-Work with the ward staff including nurses and therapists with administrative tasks such as booking transport, ordering medications, answering the phone, filing, faxing and scanning.

-Covering Reception duties, first point of contact for visitors to the ward

-Ensure archiving of medical records adhering to trust guidelines

-Arrange and develop admissions and welcome packs

-Assist and support staff with IT issues where applicable

-Report and monitor medical equipment maintenance chasing calls as required

-Use of SystmOne, excellent record-keeping

-Stock checks and ordering supplies

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

25 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pa pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

270-TG225-ACS

Job locations

Beechwood at Spinneyfields

H E Bates Way

Rushden

NN10 9YP

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Person Specification

Essential

Good level of general education or equivalent knowledge and competency.
Knowledge of Outlook email package and Word and Excel
Excellent time management skills required to manage workloads
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.

Desirable

Previous Experience of similar role within the public sector (Health)
Some experience in an administrative position

Essential

Good general level of education to GCSE level or equivalent knowledge and competency.
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.

Desirable

Experience of working with e-roster software/SystmOne/patient record systems
Demonstrate knowledge of a patient admissions/discharges

Person Specification

Essential

Good level of general education or equivalent knowledge and competency.
Knowledge of Outlook email package and Word and Excel
Excellent time management skills required to manage workloads
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.

Desirable

Previous Experience of similar role within the public sector (Health)
Some experience in an administrative position

Essential

Good general level of education to GCSE level or equivalent knowledge and competency.
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.

Desirable

Experience of working with e-roster software/SystmOne/patient record systems
Demonstrate knowledge of a patient admissions/discharges

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.