Northamptonshire Healthcare Foundation Trust

Administration Support

The closing date is 27 June 2025

Job summary

We have an exciting opportunity for a Band 2 Administrative Support to join an evolving and inclusive team to provide administrative support to community nursing teams across Northamptonshire. We are looking for a dynamic individual, with great team working qualities and an interest in learning new tasks in order to support wider teams. Candidates must be flexible and able to use their own initiative to organise their own workload dependent on the priorities and requirements at the time. Good IT skills and flexibility are essential for this role. There is the option to access further training whilst you are in post.

The post holder will work alongside an established countywide administration team supporting the community nursing team across the county. You will be based at Campbell House in Northampton but will need to be able to travel to other county bases at times, therefore, a UK license and access to a vehicle is required.

37.5 hours per week, M-F, permanent post, West Team - based at Campbell House, Northampton.

Main duties of the job

Key responsibilities:o Working alongside locality colleagues to deliver required business administration support to the serviceo Basic letter formatting, spell checks & grammar checkso Creation of spreadsheets including basic tables & order datao Administration of the e-roster system including data input, amendment to shifts, change in availability, booking shifts, and the running of auto-rostero ESR skills - booking & completing Mandatory Training & inputting own supervisiono Able to learn System 1 tasks including letters, document attachments, adding a record of contact to the Clinical Record, send & receive action/tasks, acceptreferrals and adding pre-written care planso Upload content to ACHS Comms site as requiredo Able to navigate Staff Room and use the Search function to locate documentation as requiredo Able to navigate to SMART and run reports as requiredo Able to order and raise purchase orders & receive goods. Stock control of stationeryo Communicating at all levels in knowledgeable and professional mannero Contribute to the writing of Standard Operating Procedures (SOPs)

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

13 June 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year pa pro rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

270-TG105-ACS

Job locations

Campbell House

Campbell Street

Northampton

NN1 3EB

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Person Specification

Essential

Good level of general education or equivalent knowledge and competency.
Knowledge of Outlook email package and Word and Excel
Own transport and be able to travel to other Trust base if required
Excellent time management skills required to manage workloads
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.

Desirable

Previous Experience of similar role within the public sector (Health)
Some experience in an administrative position
Experience of working individually and as a team
Experience of working with e-roster software or equivalent

Essential

Good general level of education to GCSE level or equivalent knowledge and competency.
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.
Must be able to travel independently to other Trust sites

Desirable

Previous Experience of similar role within the public sector (Health)
Experience of working with e-roster software or equivalent
Experience of working individually and as a team.
Some experience in an administrative position
Demonstrate knowledge of a range of office procedures, IT software programs, including Excel

Person Specification

Essential

Good level of general education or equivalent knowledge and competency.
Knowledge of Outlook email package and Word and Excel
Own transport and be able to travel to other Trust base if required
Excellent time management skills required to manage workloads
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.

Desirable

Previous Experience of similar role within the public sector (Health)
Some experience in an administrative position
Experience of working individually and as a team
Experience of working with e-roster software or equivalent

Essential

Good general level of education to GCSE level or equivalent knowledge and competency.
Effective communication skills are essential, the post holder will be dealing with complex and sensitive information.
Must be able to travel independently to other Trust sites

Desirable

Previous Experience of similar role within the public sector (Health)
Experience of working with e-roster software or equivalent
Experience of working individually and as a team.
Some experience in an administrative position
Demonstrate knowledge of a range of office procedures, IT software programs, including Excel

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.