Administration Assistant

Northamptonshire Healthcare Foundation Trust

This job is now closed

Job summary

An exciting opportunity has arisen for a Band 2 Administration Assistant within our CYP ADHD/ASD team.

The post holder will provide a range of basic administration support with the Administration Team. If you are enthusiastic, with a 'can do' attitude within your working approach, then this is a great opportunity for you to join a welcoming and supportive team.

You will benefit from a comprehensive supervision and appraisal system, with a commitment to staff development.

Main duties of the job

To assist the Clinical Administrators / Senior Administrator in providing a wide range of clerical and administrative duties.
To assist with audio typing / proof reading letters and reports as directed.
To provide general office duties to include distributing incoming/outgoing mail, scanning and photocopying as required.
Answer telephone calls from patients and external organisations promptly and efficiently.
To book rooms as appropriate for clinics or meetings.
To support the maintenance and management of the office environment, including stationery provision.
Demonstrate tasks to new starters, including temporary staff, if required.
Reception cover on an adhoc basis
Any other duties as may be delegated.

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

12 April 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

270-TF003-ACS-A

Job locations

Sudborough House, St Mary's Hospital

London Road

Kettering

NN15 7PW

Job description

Job responsibilities

To assist the Clinical Administrators / Senior Administrator in providing a wide range of clerical and administrative duties.
To assist with audio typing / proof reading letters and reports as directed.
To provide general office duties to include distributing incoming/outgoing mail, scanning and photocopying as required.
Answer telephone calls from patients and external organisations promptly and efficiently.
To book rooms as appropriate for clinics or meetings.
To support the maintenance and management of the office environment, including stationery provision.
Demonstrate tasks to new starters, including temporary staff, if required.
Reception cover on an adhoc basis
Any other duties as may be delegated.

Job description

Job responsibilities

To assist the Clinical Administrators / Senior Administrator in providing a wide range of clerical and administrative duties.
To assist with audio typing / proof reading letters and reports as directed.
To provide general office duties to include distributing incoming/outgoing mail, scanning and photocopying as required.
Answer telephone calls from patients and external organisations promptly and efficiently.
To book rooms as appropriate for clinics or meetings.
To support the maintenance and management of the office environment, including stationery provision.
Demonstrate tasks to new starters, including temporary staff, if required.
Reception cover on an adhoc basis
Any other duties as may be delegated.

Person Specification

Qualifications

Essential

Pass in Maths and English

Desirable

Additional qualifications ie: NVQ

Experience

Essential

1 year plus of administrative experience
Experience of working as part of a Team

Desirable

NHS working experience

Knowledge

Essential

Knowledge of administration tasks
Knowledge of Microsoft packages

Desirable

NHS applications ie: SystmOne

Person Specification

Qualifications

Essential

Pass in Maths and English

Desirable

Additional qualifications ie: NVQ

Experience

Essential

1 year plus of administrative experience
Experience of working as part of a Team

Desirable

NHS working experience

Knowledge

Essential

Knowledge of administration tasks
Knowledge of Microsoft packages

Desirable

NHS applications ie: SystmOne

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.