Medical Workforce Administrator

Job summary

The Medical HR Administrator is responsible for providing general administration support to the Medical Workforce Team and the Guardian of Safe Working.

The post holder will be expected to work flexibly within the team liaising closely with all members of the Medical Workforce Team, Guardian of Safe Working, Medics and with key stakeholders outside of the Medical Workforce Team.

Main duties of the job

To set up and maintain Allocate records for all Resident Doctors and LED doctors on commencement with The Trust.

Act as a point of contact and liaise with host employers (such as GP practices and Psychiatry placements) to collate sickness information and record on Medics Health Roster.

Run sickness absence reports as required and initiate management action where necessary.

Assist with the general administration of the Consultant / SAS Job Planning system.

To arrange, attend and minute the Resident Doctor Forum quarterly (and any extraordinary meetings that may arise) including sending diary invitations and collating agenda items.

To deal with incoming telephone / MS Teams calls and e-mails via the Medical HR inbox, Answering Medical specific queries, taking clear messages when required and providing information and support as appropriate, referring to other team members where needed.

To assist as required with the Resident Doctors induction held on the 1st Wednesday of the month approximately 6 times per year (early start 7:30 am).

To provide non-complex advice on a range of processes for medical staff.

The work may at times be unsupervised. The postholder will maintain own diary and organise and prioritise own work and report data as required.

To provide cross-cover (appropriate to band) within the Medical HR team, ensuring a seamless and quality service is provided to our stakeholders.

Other associated duties as may be required.

About us

We are an acute Trust, rated "Good" by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.

We support flexible working and will consider requests taking into account the needs of the service. We think working here is pretty rewarding. You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme.Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible. Don't just take our word for it, why not explore what Salisbury has to offer by visiting www.experiencesalisbury.co.uk