Job summary
We are looking for an enthusiastic, flexible and self motivated person to join our team as Cancer Therapy Team Coordinator. This is a fixed term administrative role for 15 months and the hours are 18.50 worked across three days, excluding weekends. We are seeking a highly motivated Administrator who has excellent attention to detail, strong communication skills, uses initiative and shows a willingness to learn. You will be joining a friendly and forward thinking team who aim to improve the lives of people who have Cancer. The successful applicant will need to be self motivated and proficient in using Microsoft programmes such as Excel, Word, Outlook and Teams. If you are interested in making a difference and working with a dedicated and committed team, we would love to hear from you.
Main duties of the job
Please see the Job Description for further details.
The role includes the following:
- Providing secretarial and administrative support to the Cancer Therapy Team and work closely with the wider personalised care services such as the Cancer Support Workers.
- Having contact with patients, some of whom may be distressed, and booking in appointments for them to see the team.
- Managing the team email inbox, ensuring relevant documentation is uploaded to the Trusts electronic patient record, and supporting the standard operating procedure for managing the record. You will be taking minutes for specific meetings.
- Supporting the team with any therapeutic groups ran and managing the administrative aspect of the group.
- Contributing and managing data collection being captured.
About us
Salisbury NHS Foundation Trust (SFT) is an innovative hospital with a proud heritage and over 250 years of experience behind us. Here we're driven to deliver an outstanding experience for everyone and have been well regarded for the quality of care and treatment we continue to provide for our patients and also our staff.
We are an acute Trust, rated "Good" by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.
We support flexible working and will consider requests taking into account the needs of the service. We think working here is pretty rewarding. You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme.
Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible. Don't just take our word for it, why not explore what Salisbury has to offer by visiting www.experiencesalisbury.co.uk
Job description
Job responsibilities
Please see attached Job Description and Person Specification for full details of roles and responsibilities.
Job description
Job responsibilities
Please see attached Job Description and Person Specification for full details of roles and responsibilities.
Person Specification
Experience
Essential
- Secretarial/Administrative experience in a customer-focussed environment
Desirable
- Previous administrative experience within the NHS
Knowledge
Essential
- Computer literate with knowledge of Microsoft packages, including Outlook diary management and Microsoft Excel and willingness to learn systems such as Lorenzo and Somerset.
- Excellent customer care and communication skills, both in person and on the telephone, successfully managing any barriers to communication
- Ability to communicate effectively with all multi-disciplinary professionals across all departments, and with GP practices and other providers
- Ability to work within a team
- To be able to organise own workload to meet all deadlines and act on own initiative within parameters set by the service
- Flexible approach to working
- Have daily tasks to perform and arrange work around these to meet any deadlines, e.g. booking appointments according to defined timescales, sorting incoming and outgoing post, etc
- Intermediate word processing keyboard
- Understanding the need for confidentiality
Desirable
- Knowledge of NHS based computer software
Qualifications
Essential
- GCSE grade C or above in English and Maths
- NVQ Level 3 Administration or Equivalent
- Advanced keyboard skills
Person Specification
Experience
Essential
- Secretarial/Administrative experience in a customer-focussed environment
Desirable
- Previous administrative experience within the NHS
Knowledge
Essential
- Computer literate with knowledge of Microsoft packages, including Outlook diary management and Microsoft Excel and willingness to learn systems such as Lorenzo and Somerset.
- Excellent customer care and communication skills, both in person and on the telephone, successfully managing any barriers to communication
- Ability to communicate effectively with all multi-disciplinary professionals across all departments, and with GP practices and other providers
- Ability to work within a team
- To be able to organise own workload to meet all deadlines and act on own initiative within parameters set by the service
- Flexible approach to working
- Have daily tasks to perform and arrange work around these to meet any deadlines, e.g. booking appointments according to defined timescales, sorting incoming and outgoing post, etc
- Intermediate word processing keyboard
- Understanding the need for confidentiality
Desirable
- Knowledge of NHS based computer software
Qualifications
Essential
- GCSE grade C or above in English and Maths
- NVQ Level 3 Administration or Equivalent
- Advanced keyboard skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
