Team Secretary
The closing date is 05 April 2026
Job summary
Are you looking for a new role as secretary for a fast paced Psychiatric Intensive Care Unit?
An exciting opportunity has arisen for a team secretary within the Ashurst Ward, Littlemore Mental Health Hospital, Oxfordshire.
Ashurst is a PICU Ward (Psychiatric Intensive Care Unit).
We have a great team staff working within admin. We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support.
This role provides administrative support to Ashurst Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team ,
This is a full time role, Mon-Fri 9am-5pm (37.5 Hrs) per week.
Main duties of the job
The overriding duty of this role is to provide secretarial support to the Ashurst (PICU) Ward.
- Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills.
- Sending and receiving of emails.
- Acting accordingly upon the content each email.
- Daily use of word and excel documents, creating and updating.
You will need to be able to communicate with people in a confident and positive manner as you work closely with the Ashurst Team on a daily basis. You will be speaking on the telephone, so a good telephone manner is a must.
This role requires use of all of the essential Microsoft Packages and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding of they systems would really help.
About us
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"Our values are: "Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists may apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Details
Date posted
27 March 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year Per Annum
Contract
Permanent
Working pattern
Full-time
Reference number
267-OA7765436
Job locations
Littlemore Mental Health Centre
Sandford Road
Littlemore
OX4 4XN
Employer details
Employer name
Oxford Health NHS Trust
Address
Littlemore Mental Health Centre
Sandford Road
Littlemore
OX4 4XN
Employer's website
https://www.oxfordhealth.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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