Job summary
If you'd like to work as part of a small, friendly team in a secure office environment--advising staff on information legislation and best practice--we want to hear from you.
Whether your background is in information governance or a similar field, your transferable skills could make you an excellent candidate for the Information Governance Advisor role.
We seek someone who is highly motivated and passionate about protecting the information rights of patients and staff.
The ideal candidate will have strong interpersonal, communication, and presentation abilities, along with a genuine interest in information legislation. Responsibilities include supervising the Information Governance Administrator and delivering relevant training to Oxford Health staff.
A track record of proactive self-development and ongoing learning will be beneficial. The post holder will be based onsite at Littlemore Mental Health Centre and expected to travel to various Oxford Health locations, with occasional opportunities for home working.
Main duties of the job
As Information Governance Advisor at Oxford Health NHS FT, you will be responsible for providing specialist advice and presenting training to staff on the application of data protection and confidentiality within healthcare.
This includes conducting regular monitoring of information handling practices, responding promptly and effectively to data breaches, and developing or updating guidance documents to ensure compliance with relevant legislation.
You will actively engage with teams across the Trust to help them maintain high standards in managing sensitive information, for example by facilitating workshops on best practices or advising on complex data sharing scenarios.
Collaboration with the Information Governance Manager, Head of Information Governance, and other senior leaders will be key, as will your role as Line Manager for the Information Governance Administrator.
The ideal candidate will have experience of applying data protection legislation within their working environment, strong communication skills, and a thorough understanding of relevant legislation such as the Data Protection Act 2018, UK GDPR and the Freedom of Information Act 2000.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
Provide specialist advice and coaching to staff, managers and key stakeholders on the full range of information governance legislation, policies and procedures.Prepare and deliver specialist information governance training to staff at all levels of the Trust.Lead on the effective processing of Freedom of Information Act (FOIA) and Environmental Information Regulations (EIR) requests, escalate exemptions to the Information Governance Manager(s) as and when necessary.Lead the Trusts FOIA/EIR publication scheme.Contribute to the collation of documentary evidence for all statutory reports, including the Data Security and Protection Toolkit (DSPT) and other regulators.Investigate data breaches and areas of non-compliance within the Trust and assess and advise on the implementation of relevant best practice methods where appropriate.Lead on the planning and scheduling of internal information governance risk monitoring across the Trust.Perform internal information governance risk monitoring and report findings, including compliance risks, to Information Asset Owners and other key stakeholders as appropriate.Provide oversight and coaching on the completion of key documents such as data protection impact assessments, information sharing agreements and third-party agreements to managers across the Trust.Lead on the project management of information governance projects, such as records management and retention.Provide supervisory cover to support activities of the Health Records Office, as required.Proactively research and assimilate information to present solutions to information governance challenges.Author, review and amend Information Governance guidance notes within deadlines.Actively manage performance and develop the Information Governance Administrator through regular supervision, PDRs and training opportunities.Ensure document logs are maintained appropriately in line with legal requirements and take appropriate action to ensure all review deadlines are adhered to.Contribute ideas to support the continuous improvement of information governance activities, processes and procedures.Gather, analyse and present performance data relating to own area of work and projects.Build effective relationships with staff at all levels of the Trust and use influencing skills to make recommendations for changes in working practices to enable IG compliance.Use judgement to identify when additional specialist advice is needed and escalate appropriately.Proactively undertake continuous professional development and to maintain an up-to-date knowledge of legislation, best practice and new developments in Information Governance.
Job description
Job responsibilities
Provide specialist advice and coaching to staff, managers and key stakeholders on the full range of information governance legislation, policies and procedures.Prepare and deliver specialist information governance training to staff at all levels of the Trust.Lead on the effective processing of Freedom of Information Act (FOIA) and Environmental Information Regulations (EIR) requests, escalate exemptions to the Information Governance Manager(s) as and when necessary.Lead the Trusts FOIA/EIR publication scheme.Contribute to the collation of documentary evidence for all statutory reports, including the Data Security and Protection Toolkit (DSPT) and other regulators.Investigate data breaches and areas of non-compliance within the Trust and assess and advise on the implementation of relevant best practice methods where appropriate.Lead on the planning and scheduling of internal information governance risk monitoring across the Trust.Perform internal information governance risk monitoring and report findings, including compliance risks, to Information Asset Owners and other key stakeholders as appropriate.Provide oversight and coaching on the completion of key documents such as data protection impact assessments, information sharing agreements and third-party agreements to managers across the Trust.Lead on the project management of information governance projects, such as records management and retention.Provide supervisory cover to support activities of the Health Records Office, as required.Proactively research and assimilate information to present solutions to information governance challenges.Author, review and amend Information Governance guidance notes within deadlines.Actively manage performance and develop the Information Governance Administrator through regular supervision, PDRs and training opportunities.Ensure document logs are maintained appropriately in line with legal requirements and take appropriate action to ensure all review deadlines are adhered to.Contribute ideas to support the continuous improvement of information governance activities, processes and procedures.Gather, analyse and present performance data relating to own area of work and projects.Build effective relationships with staff at all levels of the Trust and use influencing skills to make recommendations for changes in working practices to enable IG compliance.Use judgement to identify when additional specialist advice is needed and escalate appropriately.Proactively undertake continuous professional development and to maintain an up-to-date knowledge of legislation, best practice and new developments in Information Governance.
Person Specification
Qualifications
Essential
- Educated to degree level, with either a relevant post graduate diploma, or equivalent level of relevant working experience.
Desirable
- Professional Information Governance qualifications.
- Project Management qualification.
Knowledge
Essential
- Specialist knowledge of the requirements of the Data Protection Act (2018), UK GDPR (2020) and other information governance related legislations.
Desirable
- Knowledge of the Data Security and Protection Toolkit.
- Knowledge of the Caldicott, duty of confidentiality.
Skills
Essential
- Excellent communication skills (written and verbal), with the ability to communicate with senior management and wide range of audiences.
- Ability to creatively problem solve.
- Able to build positive relationships, influence and appropriately deal with resistance to change.
- Ability to analyse and present information.
- MS Office skills to an intermediate/ advanced level.
- Excellent organisational skills.
Experience
Essential
- Experience of applying legislative knowledge and understanding to complex situations/queries.
- Line management experience.
- Experience of managing projects.
Personal Qualities
Essential
- A desire for continuous improvement and efficiency.
- Creative approach to producing and disseminating complex information and training to a variety of staff groups.
Person Specification
Qualifications
Essential
- Educated to degree level, with either a relevant post graduate diploma, or equivalent level of relevant working experience.
Desirable
- Professional Information Governance qualifications.
- Project Management qualification.
Knowledge
Essential
- Specialist knowledge of the requirements of the Data Protection Act (2018), UK GDPR (2020) and other information governance related legislations.
Desirable
- Knowledge of the Data Security and Protection Toolkit.
- Knowledge of the Caldicott, duty of confidentiality.
Skills
Essential
- Excellent communication skills (written and verbal), with the ability to communicate with senior management and wide range of audiences.
- Ability to creatively problem solve.
- Able to build positive relationships, influence and appropriately deal with resistance to change.
- Ability to analyse and present information.
- MS Office skills to an intermediate/ advanced level.
- Excellent organisational skills.
Experience
Essential
- Experience of applying legislative knowledge and understanding to complex situations/queries.
- Line management experience.
- Experience of managing projects.
Personal Qualities
Essential
- A desire for continuous improvement and efficiency.
- Creative approach to producing and disseminating complex information and training to a variety of staff groups.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
