Oxford Health NHS Trust

(Part-Time) Team Administrator - Bucks Perinatal

The closing date is 25 February 2026

Job summary

The Buckinghamshire Perinatal Mental Health Team is seeking a highly organised, empathetic, and self-motivated part-time Team Administrator to join our award-winning team.

The Buckinghamshire Perinatal Mental Health Team is a specialist community mental health service committed to delivering quality care. We provide a countywide service in Buckinghamshire, supporting mothers and babies to maintain and promote good mental health throughout pregnancy and the first postpartum year.

Please note this role is part-time working 14.63 hours per week.

Further information about our service is available through our website: https://www.oxfordhealth.nhs.uk/buckinghamshire-perinatal-mental-health-service/

Main duties of the job

Main duties of the job

Ensure the smooth operation of the team by managing various administrative tasks and offering secretarial assistance to support the delivery of quality care.
Keep accurate and up-to-date records, manage incoming and outgoing correspondence, and handle telephone calls efficiently to support team communication.
Prepare and type letters and reports, ensure clinical data is accurately updated, and manage the processing of referrals and discharges to maintain seamless patient care.
Support data quality initiatives by using databases and spreadsheets to ensure accurate and reliable data management.
Manage the ordering of stationery and supplies.
Carry out a range of general administrative tasks as directed by the management team to support the overall functioning of the team

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

19 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year Per Annum | Pro-Rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-BM7612575

Job locations

The Whiteleaf Centre

Bierton Road

Aylesbury

HP20 1EG

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Job description

Job responsibilities

Person Specification

Question 1

Essential

Please tell us about your experience of working as Admin in a healthcare setting. Please give specific examples from your work or life experiences.

Question 2

Essential

How would you manage a service user or client who was being disruptive and rude to you on the phone? What steps would you take to deescalate. Please give an example where relevant.

Question 3

Essential

This service is a high pressure and fast paced crisis led service. How would you manage competing priorities and challenging stakeholders whilst maintaining a positive work ethic?

Person Specification

Question 1

Essential

Please tell us about your experience of working as Admin in a healthcare setting. Please give specific examples from your work or life experiences.

Question 2

Essential

How would you manage a service user or client who was being disruptive and rude to you on the phone? What steps would you take to deescalate. Please give an example where relevant.

Question 3

Essential

This service is a high pressure and fast paced crisis led service. How would you manage competing priorities and challenging stakeholders whilst maintaining a positive work ethic?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.