Job summary
Are you looking for a varied and rewarding role?
We are recruiting a full-time Operational Administrator to join our busy School Aged Immunisation Service, based in Banbury. This is primarily an office-based role, with occasional opportunities to support school and clinic vaccination sessions.
As part of the team, you will play a key role in organising, coordinating, and supporting the delivery of the school-based immunisation programme across schools and community venues.
The successful candidate must be able to start work at 07:30 if required to attend school-based vaccination sessions.
Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required.
Main duties of the job
We are seeking a proactive, adaptable, and highly motivated individual with excellent administrative and IT skills to support the coordination and delivery of vaccination programmes across Oxfordshire. The successful candidate will be highly proficient in the use of Excel to enable efficient planning and scheduling of immunisation activities, and will be confident in managing competing and changing priorities.
The post holder may also be required to attend school and community immunisation sessions to provide on-site administrative support.
As the role involves travel to schools, team bases, and community venues, applicants must be car drivers with access to a vehicle. Mileage from base will be reimbursed. Where necessary, reasonable adjustments will be considered in line with the Equality Act 2010.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount
- Pension scheme
- Lease car scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (waiting lists may apply)
- Staff networking and support groups
Job description
Job responsibilities
This role supports the service in achieving high vaccination uptake within a safe, wellcoordinated environment. The postholder will work closely with schools, families, and other partners to arrange vaccination sessions and provide parents and carers with the information they need to give informed consent.
Key Responsibilities The postholder will be expected, as a minimum, to:
- Create and maintain staff rotas, ensuring adequate staffing levels for all vaccination sessions and activities.
- Arrange community clinics and staff training, including booking suitable venues and liaising with schools, community organisations, and other agencies as required.
- Manage stock and resources, ensuring the timely ordering, delivery, and organisation of equipment. This includes maintaining an uptodate database of all clinical and nonclinical resources.
- Support the safe storage, transportation, and delivery of vaccines and equipment, including collecting and returning vaccines to designated storage areas and ensuring correct disposal of used clinical items.
- Maintain strict confidentiality regarding all data, patient information, and records, in line with organisational and legal requirements.
Skills and Attributes - Strong communication and organisational skills.
- Ability to work effectively as part of a wider team.
- Confidence to use initiative and sound judgement, including knowing when to seek guidance or escalate issues.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Job description
Job responsibilities
This role supports the service in achieving high vaccination uptake within a safe, wellcoordinated environment. The postholder will work closely with schools, families, and other partners to arrange vaccination sessions and provide parents and carers with the information they need to give informed consent.
Key Responsibilities The postholder will be expected, as a minimum, to:
- Create and maintain staff rotas, ensuring adequate staffing levels for all vaccination sessions and activities.
- Arrange community clinics and staff training, including booking suitable venues and liaising with schools, community organisations, and other agencies as required.
- Manage stock and resources, ensuring the timely ordering, delivery, and organisation of equipment. This includes maintaining an uptodate database of all clinical and nonclinical resources.
- Support the safe storage, transportation, and delivery of vaccines and equipment, including collecting and returning vaccines to designated storage areas and ensuring correct disposal of used clinical items.
- Maintain strict confidentiality regarding all data, patient information, and records, in line with organisational and legal requirements.
Skills and Attributes - Strong communication and organisational skills.
- Ability to work effectively as part of a wider team.
- Confidence to use initiative and sound judgement, including knowing when to seek guidance or escalate issues.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Question 1
Essential
- Describe a time when you had to arrange an event. Describe the event you were organising. Explain your role in the team and in organising the event What actions did you take? What did you learn from the experience?
Question 2
Essential
- Provide an example of how you have used IT to improve efficiency or solve a problem at work. Please include what the problem was, what you did, how well it worked and whether you encountered any problems in implementing the change.
Question 3
Essential
- Please describe a time at work when you were faced with an unexpected change that required you to quickly adapt and adjust your priorities. What was the situation, what actions did you take, and what did you learn from the experience?
Person Specification
Question 1
Essential
- Describe a time when you had to arrange an event. Describe the event you were organising. Explain your role in the team and in organising the event What actions did you take? What did you learn from the experience?
Question 2
Essential
- Provide an example of how you have used IT to improve efficiency or solve a problem at work. Please include what the problem was, what you did, how well it worked and whether you encountered any problems in implementing the change.
Question 3
Essential
- Please describe a time at work when you were faced with an unexpected change that required you to quickly adapt and adjust your priorities. What was the situation, what actions did you take, and what did you learn from the experience?
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
