Job summary
Are you highly organised and passionate about data protection, information rights, and delivering a high-quality health records service?
We are seeking a proactive and knowledgeable Health Records Manager to lead our Health Records Office. Candidates with prior experience of applying data protection legislation to their work and those possessing transferable skills suitable for leading a Health Records team are encouraged to apply.
As a Health Records Manager, you will assume responsibility for the operational management of the Health Records Office, providing expert legal advice to patients, staff, and key stakeholders. You will ensure robust compliance with the Data Protection Act (2018), UK GDPR, and other relevant legislation, while developing and maintaining a service that upholds patients' information rights and meets statutory deadlines.
The successful candidate will have excellent interpersonal, communication, and presentation skills and be able to demonstrate a strong interest in understanding legislation relating to health records. A proven history of proactive participation in self-development and continued learning will be advantageous.
This role is predominantly office-based, with occasional opportunities for remote work and travel to Oxford Health sites.
Interviews will take place in person on the 20th January, as a part of the interview you will be asked to present a presentation.
Main duties of the job
Core Responsibilities: Leadership & Service Delivery
- You will oversee the operational management of the entire Health Records Office, ensuring smooth, efficient, and compliant service delivery day-to-day.
- You will manage and proactively develop** the Health Records service, consistently ensuring that we not only meet but exceed all statutory deadlines and requirements.
Specialist Expertise: Compliance & Guidance
- You will be our dedicated, highly specialist legal advisor. We rely on you to provide critical, expert guidance to patients, staff, managers, and key stakeholders on all matters of regulatory compliance.
- You will ensure absolute adherence to crucial legislation, including the Data Protection Act (2018), UK GDPR Regulations (2020) and all relevant national audit requirements.
Driving Integrity: Risk Management & Training
- You are responsible for championing the information rights of our patients, embedding practices that ensure these rights are always appropriately respected.
- You will proactively identify risks and vulnerabilities in our record-keeping systems and processes.
- You will design and deliver essential training programmes to address knowledge gaps, elevating the skill and compliance level of staff across the organisation.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Details
Date posted
24 December 2025
Pay scheme
Agenda for change
Band
Band 7
Salary
£47,810 to £54,710 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
267-CS7674219
Job locations
Littlemore Mental Health Centre
33 Sandford Road
Oxford
OX4 4XN
Employer details
Employer name
Oxford Health NHS Trust
Address
Littlemore Mental Health Centre
33 Sandford Road
Oxford
OX4 4XN
Employer's website
https://www.oxfordhealth.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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