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Oxford Health NHS Trust

Health Improvement Team Administrator

The closing date is 23 December 2025

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Job summary

Make a Real Difference to Community Health in Oxfordshire

Health Improvement Team Administrator:

Are you able to deliver a welcoming, professional and efficient administration support? Are you dedicated about community health and wellbeing, enjoy working in a team and liaising with people from a range of organisations to create positive change? Would you like to join our friendly team who won Oxford Health Trust's 'Exceptional People Team Award' earlier this year. If so, this could be the role for you.

Oxfordshire Community Dental Service, part of Oxford Health, has been commissioned by Oxfordshire County Council to lead on oral health improvement across the county. Our dedicated Oral Health Improvement Team works beyond the dental chair--empowering communities with the knowledge, skills and confidence to improve their oral health and overall wellbeing.

The team administrator is a pivotal role within the Oral Health Improvement team as our administrator is usually the first contact someone has with our service; requesting training, information or support.

We will:

  • Provide you with bespoke and mandatory training and on-going support
  • Ensure you have regular supervision meetings with your Line Manager
  • Support you to progress in your role

This is a part-time post, 22.5 hours per week worked over a minimum of three days per week. There is some flexibility around some remote working and working between the hours of 08.00 and 17.00hrs.

Main duties of the job

Main duties:

  • Support Oxfordshire's Oral Health Improvement team, providing office administration support for the team and the wider Community Dental Service.
  • Support the Resource Administrator with Oral Health resources for our service users and partners.
  • Assist with the processing of and data inputting from our service delivery and assist with the creation of infographics for reports, using a range of computer and graphics programmes.
  • Maintain and organise the delivery of stock and resources.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Details

Date posted

16 December 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

267-CH7643312

Job locations

Trust Headquarters, Littlemore Mental Health Centre

Sandford Road

Oxford

OX4 4XN


Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person Specification

Qualifications

Essential

  • NVQ Level 3 or equivalent

Knowledge Requirements

Essential

  • oKnowledge of working with Microsoft office, Word, Excel, Outlook.
  • oKnowledge and experience of database management, contributing to report compilation, information technology systems and software to NVQ Level 3 or equivalent knowledge/experience
  • oKnowledge and experience of health promotion and behaviour change

Further Training or Job Related Aptitude and Skills

Essential

  • oCommunication skills; written and verbal to liaise with health and other professionals advising on effective methods and resources for promoting health improvement
  • oInterest in creating interesting/informative information resources
  • oExperience and ability to accurately maintain records
  • oOrganisational skills for planning and distributing resources
  • oAble to work on own initiative
  • oAbility to transport and move heavy resource materials frequently

Experience

Essential

  • oExperience of working in an office environment
  • oExperience of working in a team
  • oExperience of creating public health messages for display, including social media

Personal Qualities

Essential

  • Able to work on own initiative.
  • Interpersonal skills, face to face, telephone, email.

Contractual Requirements

Essential

  • Frequently able to transport and move heavy resource materials.
  • Ability to travel independently between sites within the Trust for work purposes, if needed.
Person Specification

Qualifications

Essential

  • NVQ Level 3 or equivalent

Knowledge Requirements

Essential

  • oKnowledge of working with Microsoft office, Word, Excel, Outlook.
  • oKnowledge and experience of database management, contributing to report compilation, information technology systems and software to NVQ Level 3 or equivalent knowledge/experience
  • oKnowledge and experience of health promotion and behaviour change

Further Training or Job Related Aptitude and Skills

Essential

  • oCommunication skills; written and verbal to liaise with health and other professionals advising on effective methods and resources for promoting health improvement
  • oInterest in creating interesting/informative information resources
  • oExperience and ability to accurately maintain records
  • oOrganisational skills for planning and distributing resources
  • oAble to work on own initiative
  • oAbility to transport and move heavy resource materials frequently

Experience

Essential

  • oExperience of working in an office environment
  • oExperience of working in a team
  • oExperience of creating public health messages for display, including social media

Personal Qualities

Essential

  • Able to work on own initiative.
  • Interpersonal skills, face to face, telephone, email.

Contractual Requirements

Essential

  • Frequently able to transport and move heavy resource materials.
  • Ability to travel independently between sites within the Trust for work purposes, if needed.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Trust Headquarters, Littlemore Mental Health Centre

Sandford Road

Oxford

OX4 4XN


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

Trust Headquarters, Littlemore Mental Health Centre

Sandford Road

Oxford

OX4 4XN


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Advanced Health Improvement Practitioner

Elizabeth Sherry

elizabeth.sherry@oxfordhealth.nhs.uk

07900051619

Details

Date posted

16 December 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

267-CH7643312

Job locations

Trust Headquarters, Littlemore Mental Health Centre

Sandford Road

Oxford

OX4 4XN


Supporting documents

Privacy notice

Oxford Health NHS Trust's privacy notice (opens in a new tab)