Oxford Health NHS Trust

Team Administrator

The closing date is 21 December 2025

Job summary

Are you an experienced admin individual who is proficient in administrative skills

Do you have strong experience on Excel and PowerBI?

We have a great part time opportunity to join the Oxfordshire At Risk Mental State team (ARMS) based at the Slade Site, for a Team Administrator for our new and growing team.

You will be will be joining a friendly and supportive team, as well as supporting the service which provides specialist care for people who are at risk of developing a psychotic illness.

Main duties of the job

The responsibilities of the role include, but are not limited to:

Provide a high quality of administrative service for the services key performance indicators, wider medical team, and the rest of the ARMS team to ensure efficiency in patient care and that the services required targets are being met.
Co-ordinate team meetings and training as and when required.
Collect and analyse data for auditing purposes.
Resolve difficult and often emotional enquiries from clients and carers with complex needs in a sensitive manner.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

12 December 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum

Contract

Permanent

Working pattern

Part-time

Reference number

267-OA7430216

Job locations

John Sharich House

Slade Site, Horspath Driftway, Headington

Oxford

OX3 7JH

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are a friendly and welcoming team and if you would like more information or to arrange an informal visit please contact Aidan Harker Service Manager

Job description

Job responsibilities

We are a friendly and welcoming team and if you would like more information or to arrange an informal visit please contact Aidan Harker Service Manager

Person Specification

Work experience

Essential

Having worked in a job which involved working as an administrator

Desirable

At least 1 year experience
Experience of working with spreadsheets

Proficiency in using data collection systems

Essential

Experience of working with Microsoft Excel and other data systems

Desirable

Experience of using TOBI database
Experience of using RIO system
Experience of producing and analysing reports

Communication skills

Essential

Experience of dealing with complex and challenging situations
Being able to listen and problem solve

Desirable

Experience of working in a healthcare settting
Experience of working as part of a team

Person Specification

Work experience

Essential

Having worked in a job which involved working as an administrator

Desirable

At least 1 year experience
Experience of working with spreadsheets

Proficiency in using data collection systems

Essential

Experience of working with Microsoft Excel and other data systems

Desirable

Experience of using TOBI database
Experience of using RIO system
Experience of producing and analysing reports

Communication skills

Essential

Experience of dealing with complex and challenging situations
Being able to listen and problem solve

Desirable

Experience of working in a healthcare settting
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

John Sharich House

Slade Site, Horspath Driftway, Headington

Oxford

OX3 7JH

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

John Sharich House

Slade Site, Horspath Driftway, Headington

Oxford

OX3 7JH

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)