Job summary
This role includes an RSU allowance of £1,446 per annum on top of your salary.
We are looking for a full-time Forensic Administrator to join our mental health team at HMP Bullingdon near Bicester. You will work with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.
You'll need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational skills. Knowledge of Microsoft Office suite, managing diaries and minute taking is essential. You'll be liaising with employees at all levels so you'll need to be comfortable handling contacts with compassion, patience and professionalism.
This role would suit someone who enjoys being busy with a variety of duties, working as part of a team, and using their own initiative. This is an important and rewarding role which helps us run an efficient service across the prison.
We will offer you a supportive team environment, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging yet rewarding working environment.
Main duties of the job
- Produce correspondence and reports as required for the MDT.
- Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely
- Ensure electronic diaries/System1 ledgers are efficiently maintained and coordinated for the multidisciplinary Team
- Receiving complex or sensitive information, and ensuring that the information is shared with clinicians in a timely manner
- Entering patient information into System1 ensuring the information is entered accurately and in a timely This includes uploading correspondence, creating new referrals and endings as needed.
- To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.
Please refer to the job description attached for a comprehensive list of duties.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
To succeed in this role you'll need:
- Experience of working within an administrative role
- Good communication skills
- Good written and verbal skills
- Experience of servicing meetings including minute taking.
- Word processing experience with audio and copy typing
- Previous NHS experience
- The ability to work under pressure
- Ability to prioritise own workload
- An understanding of GDPR and the Data Protection Act
- A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Knowledge of Microsoft Office packages including Microsoft Teams
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Job description
Job responsibilities
To succeed in this role you'll need:
- Experience of working within an administrative role
- Good communication skills
- Good written and verbal skills
- Experience of servicing meetings including minute taking.
- Word processing experience with audio and copy typing
- Previous NHS experience
- The ability to work under pressure
- Ability to prioritise own workload
- An understanding of GDPR and the Data Protection Act
- A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Knowledge of Microsoft Office packages including Microsoft Teams
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Qualifications - Academic/Skills/Professional
Essential
- Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable
- Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirement
Essential
- Good written and verbal skills
- Working knowledge of the internet
- Knowledge of Microsoft Office Packages including Outlook and Calendar
Desirable
- Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential
- Experience of working in an administrative role
- Word processing experience with both audio and copy typing
- Experience of servicing meetings including minute taking
Desirable
- Previous experience working in a mental health setting
- Previous experience within an NHS/healthcare setting
Personal Qualities
Essential
- Good communication skills
- Good organisational skills and the ability to work under pressure
- Ability to liaise with all professions and clients in a confident, helpful and effective manner
- Ability to prioritise own workload
- Excellent telephone manner
- Able to work under pressure
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Understanding of GDPR and the Data Protection Act
Desirable
- Able to travel to different sites
Person Specification
Qualifications - Academic/Skills/Professional
Essential
- Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable
- Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirement
Essential
- Good written and verbal skills
- Working knowledge of the internet
- Knowledge of Microsoft Office Packages including Outlook and Calendar
Desirable
- Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential
- Experience of working in an administrative role
- Word processing experience with both audio and copy typing
- Experience of servicing meetings including minute taking
Desirable
- Previous experience working in a mental health setting
- Previous experience within an NHS/healthcare setting
Personal Qualities
Essential
- Good communication skills
- Good organisational skills and the ability to work under pressure
- Ability to liaise with all professions and clients in a confident, helpful and effective manner
- Ability to prioritise own workload
- Excellent telephone manner
- Able to work under pressure
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Understanding of GDPR and the Data Protection Act
Desirable
- Able to travel to different sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
