Oxford Health NHS Trust

Recruitment Compliance Officer

The closing date is 28 August 2025

Job summary

We are seeking a detail-oriented and proactive Recruitment Compliance Officer to deliver the onboarding process for new NHS staff and honorary contract holders, ensuring compliance and smooth operational workflows.

This role requires strong project management skills, attention to detail, and experience with NHS-specific processes related to honorary contracts and letters of access arrangements. You will be tasked with reviewing, overhauling, and auditing existing procedures and forms to improve efficiency and compliance.

As a Recruitment Compliance Officer, you will play a key role in managing the end-to-end onboarding process into the NHS. Your responsibilities will include issuing offer letters, liaising with candidates throughout the onboarding journey, and completing all necessary pre-employment checks. Additionally, you will oversee the management of honorary contracts and letters of access, ensuring all documentation and processes are fit for purpose, compliant, and efficiently administered.

This is a full time 12 month fixed term contract (can be offered as a secondment opportunity) based at our HQ in Littlemore, Oxford. You'll be required to work from our office in Littlemore with some flexibility to work from home.

Main duties of the job

This role will be responsible for the administration of honorary contracts and letters of access. Part of your remit will be to conduct audits of existing processes, forms, and documentation related to honorary contracts and onboarding to ensure they are fit for purpose and lead initiatives to overhaul and improve onboarding and contractual processes, ensuring compliance with NHS policies and regulations.

You will maintain accurate records and documentation in line with data protection and confidentiality standards and monitor and report on compliance metrics, identifying areas for improvement. This will include collaborating with HR, legal, and operational teams to ensure seamless onboarding and contractual management.

Alongside the Honorary Contract work, you will be part of a wider compliance team issuing and sending offer letters to successful candidates and managing ongoing communication, liaising with candidates, hiring managers, and other stakeholders to coordinate onboarding activities.

For both the Honorary Contract work and regular hiring you will be required to complete all pre-employment checks, including DBS, references, qualifications, and right-to-work documentation.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

14 August 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Compressed hours

Reference number

267-CS7377149

Job locations

Littlemore Mental Health Centre

Oxford

OX4 4XN

Job description

Job responsibilities

Ideally you will have had experience within a recruitment team and be familiar with Honorary Contracts, or you will have experience within customer services, project management or HR, and will be familiar with employment legislation and the stages involved in getting someone ready to join an organisation.

You will require knowledge of MS Office systems and be confident in communicating both verbally and over email in a professional and proficient manner. Any experience of an ATS (we currently use TRAC) would be advantageous but you should be able to pick up systems quickly and be confident with automation whilst still ensuring the human element is evident.

Key elements we will be looking for you to address in your application are: any experience of Honorary Contracts, pre-employment checks, recruitment, data entry, communication, candidate experience, team player, recruitment/HR databases, prioritising tasks, managing multiple work strands.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Interviews for this role will be held at the Littlemore Mental Health Centre in Oxford.

Job description

Job responsibilities

Interviews for this role will be held at the Littlemore Mental Health Centre in Oxford.

Person Specification

Question 1: Process Improvement

Essential

Please give me an example of a process you have overhauled. What did you do and what improvements did this make?

Question 2: Organisational Skills

Essential

Please tell me about your experience of managing offer letters/pre-employment checks. What do you feel is most important about this process?

Question 3: Project Management

Essential

Please tell me about any project management experience you have. What did you learn from this experience?

Person Specification

Question 1: Process Improvement

Essential

Please give me an example of a process you have overhauled. What did you do and what improvements did this make?

Question 2: Organisational Skills

Essential

Please tell me about your experience of managing offer letters/pre-employment checks. What do you feel is most important about this process?

Question 3: Project Management

Essential

Please tell me about any project management experience you have. What did you learn from this experience?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.