Oxford Health NHS Trust

Operations Coordinator - Asset Management

The closing date is 10 July 2025

Job summary

Do you want to be part of a new and exciting team, being involved in the creation of an asset management system across the Primary, Community, Dental Care Directorate?

We are looking for a Operations Coordinator to join our asset management team. You should be innovative, enthusiasm and looking for a challenge will an eye on success. You will need to be a self starter and a great communicator and willing to input ideas and suggestions to help move this team forward.

The core function of this post is to ensure that the asset register (used for registering all assets and recording all amendments) is updated and managed in line with the Directorate requirements, and best professional practice.

To also work closely with the operational and clinical team at each site to agree a standardised register of assets at each site and relevant training in place.

Main duties of the job

Manage and maintain an electronic register of all assets on each ward, ensuring its accuracy and completeness at all times
Develop and undertake a timetable of activities to ensure the integrity and performance of the asset register
Provide data to influence future management and procurement of assets, ensuring all assets are linked with up-to-date procurement, service, and repair information
Prepare and produce draft management information and reports in a clear and concise format for internal requirements
Communicate effectively with all stakeholders, both operational and clinical, to support the maintenance of the asset register

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

01 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

267-CH7256325

Job locations

Various Sites

Oxfordshire

OX14 1AG

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Job description

Job responsibilities

Person Specification

Knowledge

Essential

Ability to manage own workload under a range of competing deadlines from a number of sources
Working knowledge of asset registers and related systems, processes and procedures.

Experience

Essential

Experience of asset management systems
Experience of busy working environment

Qualifications

Essential

Good understanding of Excel
Good standard of English and Maths
Looking to continue personal development towards operational management

Person Specification

Knowledge

Essential

Ability to manage own workload under a range of competing deadlines from a number of sources
Working knowledge of asset registers and related systems, processes and procedures.

Experience

Essential

Experience of asset management systems
Experience of busy working environment

Qualifications

Essential

Good understanding of Excel
Good standard of English and Maths
Looking to continue personal development towards operational management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.