Oxford Health NHS Trust

Administrative Manager

This job is now closed

Job summary

We are currently seeking a permanent Administrative Manager to join our team. In this role, you will provide essential administrative support to the District Nursing and Community Therapy teams in the South Area and City /North East of Oxfordshire. Your main focus will be ensuring the service runs efficiently and is well-organised, while also collaborating with Operational Managers and Admin Leads to support the development and modernisation of clinical services and administrative processes. This is a great opportunity to contribute to the smooth delivery of healthcare services in the locality.

Main duties of the job

In this role, you will play a key part in supporting the safe and effective management of the District Nursing and Community Therapy teams in Oxfordshire. You will oversee and supervise all administrative staff within the locality, ensuring the delivery of a high-quality, efficient administrative service to the team. Additionally, you will contribute to the ongoing development of the service, working closely with Operational Managers, Team Leads, and Admin Leads to drive improvements and support the development of the services.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount
Pension scheme
Lease car scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (waiting lists may apply)
Staff networking and support groups

Date posted

10 April 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year Per annum | Pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-CH7084865

Job locations

South Area or City/North East area.

Abingdon/Wallingford South area. Oxford/North East area.

OX14 1AG

Job description

Job responsibilities

To lead in the provision of efficient, effective, and flexible comprehensive administrative support to Locality Teams.
To suggest and make recommendations for improvement to existing administration procedures.
Responsible for the day-to-day management of the Admin Leads, the organisation of effective clinical management systems, patient-centered practices, health and safety procedures and administrative processes.
Ensure thatappropriate documentation is maintained on EMIS as recorded by the administration teams.
To ensure data relevant to this role is collected, recorded, and auditedin a timely manner and reported to the Team Leads and Operational Managers as appropriate.
Responsible for the training and ongoing management of all administrative staff to undertake this work.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Job description

Job responsibilities

To lead in the provision of efficient, effective, and flexible comprehensive administrative support to Locality Teams.
To suggest and make recommendations for improvement to existing administration procedures.
Responsible for the day-to-day management of the Admin Leads, the organisation of effective clinical management systems, patient-centered practices, health and safety procedures and administrative processes.
Ensure thatappropriate documentation is maintained on EMIS as recorded by the administration teams.
To ensure data relevant to this role is collected, recorded, and auditedin a timely manner and reported to the Team Leads and Operational Managers as appropriate.
Responsible for the training and ongoing management of all administrative staff to undertake this work.

Person Specification

Knowledge

Essential

Proficient in the use of MS Word, Excel, Outlook and Teams

Desirable

Knowledge of EMIS and Health Roster (WFMS)

Qualifications

Essential

NVQ Level II in business administration or equivalent experience

Aptitude and Skills

Essential

Ability to manage and prioritise own workload and the workload of others
Organisational skills/managing systems and tracking information
Ability to liaise with all professionals and levels in a confident and effective manner

Person Specification

Knowledge

Essential

Proficient in the use of MS Word, Excel, Outlook and Teams

Desirable

Knowledge of EMIS and Health Roster (WFMS)

Qualifications

Essential

NVQ Level II in business administration or equivalent experience

Aptitude and Skills

Essential

Ability to manage and prioritise own workload and the workload of others
Organisational skills/managing systems and tracking information
Ability to liaise with all professionals and levels in a confident and effective manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.