Recruitment Compliance Officer

Oxford Health NHS Trust

This job is now closed

Job summary

Do you have experience of working in a busy and fast-paced recruitment team and providing a positive candidate experience?

We are on a mission to improve our candidate journey and ensure that anyone interested in joining our Trust receives clear communications, guidance and support throughout the process.

This is a key role within our Resourcing Compliance team which works closely alongside our Talent Acquisition and Marketing & Events teams, providing a holistic candidate experience to ensure that once moved to offer stage, new starters are progressed through our onboarding process in a timely manner whilst providing a friendly and welcoming service.

Oxford Health offers many career pathways; our team is part of a larger HR department, working collaboratively with our colleagues on many workstreams and projects. We have a strong learning culture and will support your personal and professional development in this role where you'll have access to trust-wide learning and development programmes.

If you have bags of initiative, are enthusiastic, helpful, can communicate really effectively, possess excellent attention to detail and want to join a team on a continuous improvement journey then we would love to hear from you!

This is a full time maternity cover position based at our HQ in Littlemore, Oxford. You'll be required to work a minimum of 2 days per week in the office or at events in the Oxfordshire area. The remaining 3 days can be worked from home or in the office.

Main duties of the job

Ensure that the necessary and correct information is provided by the hiring manager prior tostarting the pre-employment checks
Be first point of contact for candidates completing on-line forms and assisting candidates with any queries relating to the pre-employment stage
Prioritise own workload and meet pre-employment KPI's, keeping recruitment managers informed of any potential delays
Ensure that all pre-employment checks are completed and that NHS guidelines on references, eligibility to work, DBS and Occupation Health clearance are followed
Ensure timely and appropriate communication with recruiting managers is maintained
Keep the Talent Acquisition Team and Recruitment Compliance Team up to date with numbers of candidates in the pipeline and any difficulties in engaging with candidates and hiring manager
Input data and generate correspondence via the ESR/E-Rec/Trac systems as required in the administration of the recruitment process
Process payroll for new starters

Please refer to the job description attached for a comprehensive list of duties

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

26 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum | pro rata

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Flexible working, Compressed hours

Reference number

267-CS7077642

Job locations

Littlemore Mental Health Centre

Oxford

OX4 4XN

Job description

Job responsibilities

Ideally you will have had experience within a recruitment team, or if not within customer services or HR, and will be familiar with employment legislation and the stages involved in getting someone ready to join an organisation.

You will require knowledge of MS Office systems and be confident in communicating both verbally and over email in a professional and proficient manner. Any experience of an ATS (we currently use TRAC) would be advantageous but you should be able to pick up systems quickly and be confident with automation whilst still ensuring the human element is evident.

Before Applying

Please see the attached JD for further information which will help you write your supporting statement. You will also need to attach/upload your CV or if you don't have a CV you will need to include your relevant career history in the supporting statement as well.

Key elements we will be looking for you to address in your application are: any experience of pre-employment checks, recruitment, data entry, communication, candidate experience, team player, recruitment/HR databases, prioritising tasks, managing multiple work strands.

Job description

Job responsibilities

Before Applying

Person Specification

Knowledge

Essential

Previous experience of working in Recruitment, HR or a Customer Service environment
Experience of working with large amounts of data and being responsible for own work
Proven experience in a role requiring attention to detail

Technical

Essential

Proven ability to use word, excel, access and HR databases.
Any experience of pre-employment checks or onboarding

Personal Skills

Essential

Ability to work on own initiative as well as part of a team

Person Specification

Knowledge

Essential

Previous experience of working in Recruitment, HR or a Customer Service environment
Experience of working with large amounts of data and being responsible for own work
Proven experience in a role requiring attention to detail

Technical

Essential

Proven ability to use word, excel, access and HR databases.
Any experience of pre-employment checks or onboarding

Personal Skills

Essential

Ability to work on own initiative as well as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.