Oxford Health NHS Trust

Team Administrator - Horizon & Liaison and Diversion - Oxford

Information:

This job is now closed

Job summary

Do you have excellent administrative and organisational skills?

Are you looking for a meaningful, purposeful role?

We are looking for a proactive and flexible administrator to join our Horizon and Liaison and Diversion teams across Oxfordshire, on a full time basis.

Horizon offers consultation, assessment, and direct intervention for young people who have experienced sexual harm, alongside support for parents.

A service for young people under the age of 18 that are at risk of or are engaging in offending behaviours which might lead to contact with the police.

We offer advice, consultation, liaison and assessment for young people to identify any unmet needs and support them to engage with appropriate services, with the aim of diverting them away from the criminal justice system.

We're looking for someone who is organised, forward-thinking, has plenty of enthusiasm and motivation, and works well in a small team, to support our service and clinical teams. Excellent interpersonal and written and verbal communication skills are essential. If this is you, we would love to receive your application!

Main duties of the job

Your role is vital in supporting the Horizon Team and also the Liaison and Diversion Team; we'll need you to provide an excellent service for our service users. This will involve taking phone calls and replying to emails from service users and professionals within and outside of the Trust. You will also be responsible for general administration duties for clinical staff, minute taking and data recording and collection.

We'll also need you to support our wider Specialist CAMHS administrators with cover as needed; working collaboratively is important.

We are embedded within Specialist Services, so you will have unique opportunities to learn more within Forensic CAMHS, as well as the wider CAMHS Teams. Across all these services and teams, you will be exposed to a range of professionals, such as Clinical Psychologists, Psychiatrists, Social Workers, Occupational Therapists and Mental Health Nurses who will be willing to support and help you where needed

We understand just how important a healthy work-life balance is, so we have opportunities for flexible working; including hybrid working methods.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

  • Excellent opportunities for career progression
  • Access to tailored individual and Trust wide learning and development
  • 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
  • NHS Discount across a wide range of shops, restaurants and retailers
  • Competitive pension scheme
  • Lease car scheme
  • Cycle to work scheme
  • Employee Assistance Programme
  • Mental Health First Aiders
  • Staff accommodation (please note waiting lists may apply)
  • Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Details

Date posted

11 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum/pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-OC6969922

Job locations

Maple House

The Slade, Horspath Driftway

Oxford

OX3 7JH


Job description

Job responsibilities

The service is Monday to Friday from 9am until 5pm daily.

Responsibilities will include, but are not limited to:

  • Arranging appointments for service users
  • Being the first point of contact for professionals and service users
  • Organising clinician diaries
  • Minute taking for meetings
  • Formatting and sending reports
  • Booking venues for meetings/groups
  • Ordering Stationary and other equipment on EPROC

Job description

Job responsibilities

The service is Monday to Friday from 9am until 5pm daily.

Responsibilities will include, but are not limited to:

  • Arranging appointments for service users
  • Being the first point of contact for professionals and service users
  • Organising clinician diaries
  • Minute taking for meetings
  • Formatting and sending reports
  • Booking venues for meetings/groups
  • Ordering Stationary and other equipment on EPROC

Person Specification

Qualifications

Essential

  • Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.

Desirable

  • Experience of working in the NHS

Knowledge and Experience

Essential

  • Experience of using Office computer programs including MS Teams, Excel, Word and Outlook
  • Ability to manage and prioritise own workload
  • Ability to liaise with both the public and all professionals in a confident and effective manner

Desirable

  • Experience of working in a healthcare environment
  • Working knowledge of email systems and RiO

People Skills

Essential

  • Able to communicate with staff across all levels of the organisation
Person Specification

Qualifications

Essential

  • Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.

Desirable

  • Experience of working in the NHS

Knowledge and Experience

Essential

  • Experience of using Office computer programs including MS Teams, Excel, Word and Outlook
  • Ability to manage and prioritise own workload
  • Ability to liaise with both the public and all professionals in a confident and effective manner

Desirable

  • Experience of working in a healthcare environment
  • Working knowledge of email systems and RiO

People Skills

Essential

  • Able to communicate with staff across all levels of the organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Maple House

The Slade, Horspath Driftway

Oxford

OX3 7JH


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)


Employer details

Employer name

Oxford Health NHS Trust

Address

Maple House

The Slade, Horspath Driftway

Oxford

OX3 7JH


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Team Manager

Fern Bronock

fern.bronock@oxfordhealth.nhs.uk

07796248756

Details

Date posted

11 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum/pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-OC6969922

Job locations

Maple House

The Slade, Horspath Driftway

Oxford

OX3 7JH


Supporting documents

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