Oxford Health NHS Trust

Team Administrator - Aylesbury

This job is now closed

Job summary

Are you looking for a challenging and rewarding role where you will be part of a busy and supportive team?

Are you a well-motivated, conscientious and friendly person who is willing to learn and play a key role in improving the lives of the service users we work with?

We have an rewarding opportunity for a full-time (37.5 hours per week) Administrator to join our service and work in our friendly and busy Community Mental Health Team (CMHT).

The CMHT is based at the Whiteleaf Centre in Aylesbury. This is a modern purpose built resource centre for people with mental illness, offering both inpatient, community and outpatient facilities.

The working pattern will be 5 days per week 09:00-17:00 Monday-Friday

Please note this vacancy may close early if sufficient numbers of applications are received.

Main duties of the job

You will have contact with and play an important role building relationships with service users, relatives, other members of the public and professionals from partner organisations. Helping the service to run efficiently in a busy and sometimes demanding environment will also be a key part of your role.

With this frontline position your tasks will including dealing with telephone enquiries, booking rooms, making appointments, reception duties, data entry, typing (audio and copy), and using the in-house IT systems.

We will offer you support, supervision, training and the opportunity for personal development.

About us

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team.

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Date posted

14 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-BM6687071

Job locations

Whiteleaf Centre

Bierton Road

Aylesbury

HP20 1EG

Job description

Job responsibilities

Some of your responsibilities will be:

To provide an efficient and effective comprehensive administrative support to the Administrative & Performance Manager/team/service
To provide secretarial support to members of the team utilising a high level of IT skills to produce quality documentation to support the work of the team using the appropriate Microsoft software and adopting the Trusts corporate standards and style
To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way

Please see the attached Job Description for more information.

Job description

Job responsibilities

Some of your responsibilities will be:

To provide an efficient and effective comprehensive administrative support to the Administrative & Performance Manager/team/service
To provide secretarial support to members of the team utilising a high level of IT skills to produce quality documentation to support the work of the team using the appropriate Microsoft software and adopting the Trusts corporate standards and style
To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way

Please see the attached Job Description for more information.

Person Specification

Qualifications

Essential

High level knowledge of Microsoft Word/Outlook/Excel/Teams

Desirable

Recognised qualification relevant to an administrative role

Experience

Essential

Admin or secretarial experience
Experience of working with confidential documents

Desirable

Administration or secretarial experience in an NHS setting

Personal Qualities

Essential

Excellent communication and organisational skills
Ability to prioritise workload and use own initiative
Ability to work effectively in a busy environment

Person Specification

Qualifications

Essential

High level knowledge of Microsoft Word/Outlook/Excel/Teams

Desirable

Recognised qualification relevant to an administrative role

Experience

Essential

Admin or secretarial experience
Experience of working with confidential documents

Desirable

Administration or secretarial experience in an NHS setting

Personal Qualities

Essential

Excellent communication and organisational skills
Ability to prioritise workload and use own initiative
Ability to work effectively in a busy environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Whiteleaf Centre

Bierton Road

Aylesbury

HP20 1EG

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

Whiteleaf Centre

Bierton Road

Aylesbury

HP20 1EG

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)