Forensic Administrator - LD Community Services

Oxford Health NHS Trust

Information:

This job is now closed

Job summary

We are looking for an excellent forensic administrator to join our team on at Littlemore Mental Health Centre, OX4. We're offering this role on a part time basis (2 days per week, 9am - 5pm, preferably on a Thursday and Friday).

The post holder will work with the forensic community mental health team (FCMHT) based at the Oxford Clinic. The role will involve supporting the FCMHT with their day-to-day work.

If you are a highly motivated individual who is able to work well as part of a busy team, has excellent organisational skills and is able to manage their own workload and take initiative as required we would like to hear from you.

Please note, interview date is 12th June 2024 and it will be a face to face interview with a minute taking exercise at Oxford Clinic, Littlemore MHC.

Main duties of the job

You will be expected to produce correspondence and reports as required for the FCMHT team, organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings (including collation and distribution of any relevant papers) and taking minutes.

Part of your role will be to ensure that electronic health records are efficiently maintained and coordinated for the FCMHT and this will involve receiving complex or sensitive information, and ensuring that the information is shared with the team in a timely manner.

You will be tasked with entering patient information into the Electronic Health Record, ensuring the information is entered accurately and in a timely fashion. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.

You will also work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service, providing cover for other administrators in times of absence.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

  • Excellent opportunities for career progression
  • Access to tailored individual and Trust wide learning and development
  • 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
  • NHS Discount across a wide range of shops, restaurants and retailers
  • Competitive pension scheme
  • Lease car scheme
  • Cycle to work scheme
  • Employee Assistance Programme
  • Mental Health First Aiders
  • Staff accommodation (please note waiting lists may apply)
  • Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

10 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro-rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-SS6212406

Job locations

Oxford Clinic

Sandford Road

Oxford

OX4 4XN


Job description

Job responsibilities

We are looking for an individual with:

Experience of working within an administrative role.

Good communication skills.

Good written and verbal skills.

Experience of servicing meetings including minute taking.

Word processing experience with audio and copy typing.

The ability to work under pressure

Ability to prioritise own workload.

An understanding of GDPR and the Data Protection Act.

A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.

Knowledge of Microsoft Office packages including Microsoft Teams.

Please see attached JD/PS for full details

Job description

Job responsibilities

We are looking for an individual with:

Experience of working within an administrative role.

Good communication skills.

Good written and verbal skills.

Experience of servicing meetings including minute taking.

Word processing experience with audio and copy typing.

The ability to work under pressure

Ability to prioritise own workload.

An understanding of GDPR and the Data Protection Act.

A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.

Knowledge of Microsoft Office packages including Microsoft Teams.

Please see attached JD/PS for full details

Person Specification

Qualifications

Essential

  • Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Knowledge Requirements

Desirable

  • Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Qualifications

Desirable

  • Formal Secretarial Training (eg RSA) or other business administration qualification

Experience

Desirable

  • Previous experience working in a mental health setting

Knowledge Requirements

Essential

  • Good Knowledge of Microsoft Office Packages including Outlook and Calendar
  • Working knowledge of the internet
  • Good written and verbal skills

Experience

Essential

  • Experience of working in an administrative role
  • Word processing experience with both audio and copy typing
  • Previous experience within an NHS/healthcare setting
Person Specification

Qualifications

Essential

  • Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Knowledge Requirements

Desirable

  • Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Qualifications

Desirable

  • Formal Secretarial Training (eg RSA) or other business administration qualification

Experience

Desirable

  • Previous experience working in a mental health setting

Knowledge Requirements

Essential

  • Good Knowledge of Microsoft Office Packages including Outlook and Calendar
  • Working knowledge of the internet
  • Good written and verbal skills

Experience

Essential

  • Experience of working in an administrative role
  • Word processing experience with both audio and copy typing
  • Previous experience within an NHS/healthcare setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Oxford Clinic

Sandford Road

Oxford

OX4 4XN


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)


Employer details

Employer name

Oxford Health NHS Trust

Address

Oxford Clinic

Sandford Road

Oxford

OX4 4XN


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)


For questions about the job, contact:

PA/Office Manager

Bea Borowski

bea.borowski@oxfordhealth.nhs.uk

07385395237

Date posted

10 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro-rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-SS6212406

Job locations

Oxford Clinic

Sandford Road

Oxford

OX4 4XN


Supporting documents

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